Exhibit B - Bonfire - Vendor Registration and Submission Instructions.pdf

Vendor Registration

Registering for a New Vendor Account is very simple.

On the Procurement Portal click on New Vendor Registration:

EXHIBIT B

Fill out all of the listed fields and then click on Create Account:

You will then be taken to the Registration page. Follow the Registration

Steps listed on this page:

The first step will require you to visit your listed email to Confirm your

Account:

After Confirming your Account in your email you will have the option to fill out general information for your vendor account in the Profile section in Step 2:

If the organization has set up Vendor Types, you will also be able to select and self-identify which Vendor Types you belong to (you can select more than one Vendor Type if more apply). If the organization has also set up Custom Fields in association with a particular Vendor

Type you've selected, you will see an additional tab populate labelled

Custom Fields, which is located next to the Profile tab:

Within the Custom Fields tab, you will see any sections that you will need to complete based on the Vendor Types you selected:

Once you fill out the necessary information, the incomplete orange status will update to a complete green status. You can then click Save and move onto the next step:

For Step 3: Documentation, you will be presented with any

Documentation the buyer requires you to upload as part of the Vendor

Types you have selected. Buyers can also attach a template to the requested Documentation. Click on the download icon to retrieve the template. Select upload file to insert the appropriate documentation into the desired slot:

You will be prompted to choose the file you wish to upload as well as select an expiration date if required by the organization. As a vendor, you will receive notifications when a requested document is expiring or has expired.

Once the file has been uploaded, the red status button will turn green and you will be able to move to adding your Commodity Codes.

NOTE: You will receive email notifications for documents that are expiring within 30 days and documents that have already expired. This notifications will be sent out every 15 days. If you accidentally select the wrong expiration date when you upload a file, you can change this by clicking on the file slot, deleting the document and then re-uploading the document again:

In step 4, if the buyer has made Commodity Codes mandatory, here is where you will have to enter them.

The type of Commodity Codes can be seen on the top of the search bar. The

Commodity Codes chosen will be shown at the very top left of the screen.

You can delete currently selected codes and add more as desired. You can locate codes via a keyword search or by typing in the code itself. After adding your commodity codes, you will be able to complete your registration:

Once you have Confirmed your Account and completed all steps you will have access to Bid Opportunities on the Portal:

Congratulations! You have completed the registration process and can now log in to create and upload a Submission.

Bonfire Support Hours: Monday - Friday 8:00am - 8:00pm EST

Call Bonfire Support: 1-800-354-8010 ext 2

Your login credentials will work across all Bonfire organizational portals

(within a given country).

For instructions on submitting a bid, see Creating and Uploading a

Submission (/hc/en-us/articles/204209803-Creating-and-Uploading-a-

Submission-VIDEO-).

(https://gobonfire.com/)

Bonfire is the leading next generation competitive bidding and

RFx platform.

Contact

Hello@GoBonfire.com (mailto:Hello@GoBonfire.com)

121 Charles St. W. #C429, Kitchener, ON, Canada

N2G 1H6

1-800-354-8010 (tel:1-800-354-8010)

Supplier Selection

Engage (https://gobonfire.com/supplier-selection/engage)

Receive (https://gobonfire.com/supplier-selection/receive)

Evaluate (https://gobonfire.com/supplier-selection/evaluate)

Award (https://gobonfire.com/supplier-selection/award)

Contracts & Vendors

Contracts (https://gobonfire.com/post-selection/contracts)

Creating a Submission

The process of creating a submission in Bonfire as a Vendor is quite simple.

This article outlines the steps a Vendor will take to submit their bid.

Upon navigating to an Organization's Bonfire portal, you will see three different tabs.

The Login tab allows you to log in with your email and password if you've already set up a Vendor account with Bonfire.

The Open Public Opportunities tab will display each of the projects that the

Organization is currently running:

The Past Public Opportunities tab is optionally set up by the Organization; if opted for, it will display associated projects that have already closed.

To create a new vendor account, refer to the Vendor Registration

(https://support.gobonfire.com/hc/en-us/articles/115009714887-Vendor-

Registration) article, which provides a step-by-step breakdown of the registration process.

Bidding on Opportunities

You will now see a new tab at the top of the portal entitled My Opportunities.

This tab will display any invitational projects you've been invited to or any other projects for which you've already started/completed a submission.

Under the Open Public Opportunities tab, click View Opportunity beside the project you would like to view:

Once you've navigated to a project, you will be able to see the project Open

Date, the Questions Due date (if the Organization has it enabled), and the project Closing Date.

Below that, you can view all Requested Information for the opportunity. This area informs you of the file type you will be submitting, the number of files you are permitted to submit, and whether the information is required or optional.

For BidTables and Questionnaires, you will need to download the purchaser-created template in order to finish your submission.

Below this section, within the Messages section, you will see two tabs; Public Notices is like a bulletin board and will cover any changes/new information that the buyer wants to make vendors aware of. In the event that there are numerous public notices, you can use the Search bar to search for keywords and filter down your results.

If enabled for the portal, under Opportunity Q&A, Vendors have the opportunity to ask questions to the Buyer leading up to the questions due date (outlined above). You can begin a new conversation by clicking Start a new Opportunity Q&A.

From there, you can make a subject line, type your message, and then click Send. The Buyer will be able to respond to this question within the

Opportunity Q&A section on their project page.

Once the buyer has responded, you will be notified by email. You will see their response appear below your question in this same section on the

Bonfire portal.

At the bottom of this page, you will see a button that allows you to Prepare

Your Submission. Click this button when you are ready to do so.

Preparing Your Submission

This will direct you to the submission page. You will see the current time, the closing time, and a numeric value for days remaining. You will also see your information below, which you can change at any time by clicking Edit

Contact Info

Under Step 1: Provide Submission Information, you will be able to upload all documents for this project by clicking Upload File, and uploading the corresponding document from your computer. Ensure that you select the correct file type. You are still able to download BidTable and Questionnaire templates in this stage, by clicking the download icon in that section. You will also fill out any requested data slots as well as True/False fields.

Remember, BidTables and Questionnaires must be uploaded with the matching code (indicated in parentheses) from the template, or else you will receive an error message. Once you have uploaded your files appropriately, you will receive green validation circles to the left of each section and may proceed.

From there, you can proceed to Step 2: Submit & Finalize. Before you submit, you must check the box indicating that you understand that you cannot change submission details once the project closes. From there, click Submit & Finalize my Submission.

Note that until the close date is reached, you can change any of the details of your submission.

Submission Receipt

This will direct you to the submission receipt page, which provides a comprehensive breakdown of all the information from your submission (you will also be emailed all of this information). If you did not receive this email, you can click Send Email at the bottom of the page to have it re-sent.

By scrolling down, you will see a number of options on this page. You are given the option to Return to Portal Listing, and view more bid opportunities; Provide Feedback to the buyer regarding your submission experience, or un-submit your submission to go back and make changes.

If you elect to revise your submission at any time, remember that you will need to re-submit and finalize your submission for it to be considered; past submissions that have been un-submitted will not be reviewed by the buyer.

See Can I un-submit my bid once it has been submitted and finalized?

(https://support.gobonfire.com/hc/en-us/articles/210464328-Can-I-un-submit-my-bid-once-it-has-been-submitted-and-finalized-) for more information.

Bonfire Support Hours: Monday - Friday 8:00am - 8:00pm EST

Call Bonfire Support: 1-800-354-8010 ext 2

Create a Ticket (/hc/en-us/requests/new)

(https://gobonfire.com/)

Bonfire is the leading next generation competitive bidding and

RFx platform.

Contact

Hello@GoBonfire.com (mailto:Hello@GoBonfire.com)

121 Charles St. W. #C429, Kitchener, ON, Canada

N2G 1H6

1-800-354-8010 (tel:1-800-354-8010)

Supplier Selection

Engage (https://gobonfire.com/supplier-selection/engage)

Receive (https://gobonfire.com/supplier-selection/receive)

Evaluate (https://gobonfire.com/supplier-selection/evaluate)

Award (https://gobonfire.com/supplier-selection/award)

Contracts & Vendors

Contracts (https://gobonfire.com/post-selection/contracts)

Vendor Performance (https://gobonfire.com/post-selection/vendors)

Careers (https://gobonfire.com/careers)

Resources (http://resources.gobonfire.com/)

Support (https://gobonfire.com/support)

Blog (http://resources.gobonfire.com//blog)

Privacy Policy (https://gobonfire.com/privacy)

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