Exhibit B- Agency Specific Requirements.pdf

Exhibit B- RLP 36C24925R0008

Lessor______ Government______

Robley Rex VA Medical Center Agency Specific Requirements (ASR) LaGrange Outpatient Clinic Lease

A. The VA uses American National Standards Institute/Building Owners and Managers Association

(ANSI/BOMA) Office Area (ABOA) square feet as the measurement standard.

B. The lessor shall provide 3 design progress submittals for review by the VA, which include Design

Intent Drawings (DIDs), Design Development (DD, Approximately 60%), and Construction Documents (CD, Approximately 95%). The lessor shall also submit Final 100% CDs prior to construction and as-builts within 10 working days of construction completion.

C. The build-out of the leased space will be subject to the VA Master Construction Specifications (PG-18-1) located at - https://www.cfm.va.gov/TIL/spec.asp.

D. The leased space shall be in compliance with the Physical Security Design Manual for VA Life- Safety Protected Facilities, October 1, 2020 (Revised May 1, 2024), which can be downloaded at

- https://www.cfm.va.gov/til/PhysicalSecurity/dmPhySec.pdf.

E. The leased space shall be in compliance with the Telecom Data Center and Infrastructure Engineering Design Standards Service Catalog located at https://www.cfm.va.gov/til/telecom.asp.

F. The design, construction, and alteration of facilities shall comply with local codes and ordinances. In addition, all VA facilities must comply with the Architectural Barriers Act Accessibility Standards (ABA-AS) as adopted by GSA and VA Program Guide PG-18-13, "Barrier Free Design Standard”, which can be downloaded at - https://vatilms.va.gov/vatilms/criteria-viewer/92829?type=application%2Fpdf&title=Barrier%20Free%20Design%20Standard&name=d sBarrFree-2025-05.pdf .

The ABA-AS consists of Appendices C and D to 36 CFR Part 1191 (ABA Chapters 1 and 2, and Chapters 3 to 10) and is available from United States Access Board https://www.access-board.gov/. The Offeror shall comply with the stricter of these standards for each requirement as determined by the Government. Offerors are cautioned that compliance with ADA does not assure compliance with PG-18-13. The more stringent requirement shall be followed.

G. Additional information concerning design and construction of VA facilities can be found online in the VA Technical Information Library (TIL): http://www.cfm.va.gov/til/index.asp

H. The space shall be designed to accommodate the attached Program for Design (PFD) for the LaGrange Outpatient Clinic dated May 24, 2024.

I. The lease design and construction shall comply with the Notes and Sample Plan drawings dated June 22, 2024 for the project, file name is VA Sample Floor Plan LaGrange_6-22-2024.pdf (Exhibit Q).

J. The lessor shall provide predictive design for a Wireless Local Area Network (WLAN) in conformance to TIA TSB-162-A, VA Telecommunications and Special Telecommunications Systems Design Manual. This system is for VA use only and is commonly referred to as the medical wireless system. The final design and requirements of this system will be developed by https://www.cfm.va.gov/TIL/spec.asp https://www.cfm.va.gov/til/PhysicalSecurity/dmPhySec.pdf https://www.cfm.va.gov/til/telecom.asp https://vatilms.va.gov/vatilms/criteria-viewer/92829?type=application%2Fpdf&title=Barrier%20Free%20Design%20Standard&name=dsBarrFree-2025-05.pdf https://vatilms.va.gov/vatilms/criteria-viewer/92829?type=application%2Fpdf&title=Barrier%20Free%20Design%20Standard&name=dsBarrFree-2025-05.pdf https://vatilms.va.gov/vatilms/criteria-viewer/92829?type=application%2Fpdf&title=Barrier%20Free%20Design%20Standard&name=dsBarrFree-2025-05.pdf https://www.access-board.gov/ http://www.cfm.va.gov/til/index.asp

Lessor______ Government______

VA OI&T Central Office and provided to the Louisville VAMC. The final design cannot be completed by VA OI&T until the building design is complete. The lessor shall provide AutoCAD and pdf drawings of the final design to the Louisville VAMC and the VAMC will work with VA OI&T to finalize the WLAN design. For purposes of the Tenant Improvements Costs, the lessor shall provide and install all WLAN cabling and patch panels in accordance with VA Standards.

The VA will install the Wireless Access Points (WAPs) and controller. The lessor shall provide appropriate rack space and power for the system. Cables shall include approximately 25 feet extra cord length to the predicted locations to facilitate any necessary adjustments. The locations shall be marked clearly, and access provided for the separate VA Wireless installation contractors.

K. Separate from the VA network systems, the lessor shall provide patient/public internet service.

This service is separate from the VA medical wireless system but will use the same WAPs.

Additional cabling and other infrastructure shall be provided for the system by the lessor. This public system shall have the ability for access and content control, and monitoring by the VA, and meet VA requirements for the specific systems. The equipment, wiring, and ports for the public system shall be easily identifiable from the VA Network components.

L. DIVISION 08 Doors and Windows: Keying; All cylinders shall be keyed into the Louisville VA Medical Center’s existing Best Cormax™ SFIC Great Grand Master Key System. Provide removable core cylinders that are removable only with a special key or tool without disassembly of knob or lockset. Cylinders shall be 7 pin type. Keying information shall be furnished at a later date by the Contracting Officer Representative (COR).

M. DIVISION 27 Communications: The VA requires outside connectivity to each of its operating locations. The Circuit Port speed varies determined on the complexity and size of the location.

The local area telecommunications carrier must have sufficient telecommunications capabilities to support the Circuit Speed as defined by the VA. The Circuit Speed minimum is 50mb for smaller, less complex ( <15,000 sq. ft.) or 100mb for more complex sites (>= 15,000 sq. ft). The VA will assume responsibility of the reoccurring circuit monthly and circuit installation cost from the telecommunications carrier. The location must be able to accommodate the Circuit speed and provide the necessary conduits for the connection while meeting the requirements in the Physical Security Design Manual for VA Life-Safety Protected Facilities and the Office of Information & Technology Design Guide. The accommodation of this connection shall be included as tenant improvement.

N. DIVISION 27 Communications: All telecommunications cabling and components shall meet Category 6 requirements.

O. DIVISION 28 Electronic Safety and Security: The Security system for the leased space shall be fully integrated into the Louisville VAMC’s Electronic Security System by a certified technician.

All security system components shall be FIPS-201 and HSPD-12 compliant, and fully compatible with Louisville VAMC’s system. Monitoring of the space will be performed at the Security Command Center at the main VAMC campus at 800 Zorn Avenue, Louisville, Kentucky 40206.

The system currently utilizes the C Cure 9000 Access Control System, Version 2.30.1730.1101, Build730.1101. Card readers at the VAMC are Veridt Reader- Stealth Series although other card readers may be acceptable.

Lessor______ Government______

STATEMENT OF WORK

LEASE SPACE FOR LA GRANGE OUTPATIENT CLINIC

ROBLEY REX VA MEDICAL CENTER, LOUISVILLE, KENTUCKY

The Louisville VA Medical Center requires a fully serviced, turnkey Lease with rent that covers all Lessor costs, including all shell upgrades, operating costs, real estate taxes, and security upgrades. The Lessor shall be required to design and build Tenant Improvements (TI) and will be compensated for the TI costs based upon turnkey pricing established under the Lease. The cost for use of space will include the following services: utilities, landscaping, trash removal, cleaning maintenance, building management, alarm service, and building repairs. The lessor shall have a locally designated representative available to promptly correct any deficiencies. The Lessor shall supply or comply with all of the following:

1. Provide from 19,500 ABOA SF to a maximum of 19,900 ABOA SF Square Feet of space meeting the requirements laid out in the solicitation documents, including the Agency Specific Requirements (ASR), Program for Design (PFD) dated May 24, 2024 and the Notes and Sample Plan drawings dated June 22, 2024.

2. The VA request space in Oldham County, Kentucky in an area bounded as follows:

North: Highway 146 East: Latimer Avenue / Highway 712 / Radcliff Rd / Highway 53 South: Blakemoore Ln / Moody Ln / Elder Park Lane West: Highway 393

3. The Space shall be located in a modern quality Building of sound and substantial construction with a facade of stone, marble, brick, stainless steel, aluminum or other permanent materials in good condition and acceptable to the VA. If not a new Building, the Space offered shall be in a Building that has undergone, or will complete by occupancy, modernization or adaptive reuse for the Space with modern conveniences.

4. The lease term shall be 20 Years, 10 Years Firm, with Government termination rights, in whole or in part, effective at any time after the Firm Term of the Lease by providing not less than 180 days’ prior written notice.

5. The VA’s normal hours of operations are established as 6 AM to 6 PM, Monday through Friday, with the exception of Federal holidays. Services, maintenance, and utilities shall be provided during these hours. The Government shall have access to the Premises and its Appurtenant Areas at all times without additional payment, including the use, during other than normal hours, of necessary services and utilities such as elevators, restrooms, lights, and electric power.

Cleaning shall be performed between 8 AM and 4:30 PM during normal business days.

6. Provide the number of parking spaces required by local and state building codes or 130 parking space for the use by the VA, whichever is greater. Spaces must be secured and lit in accordance with the VA Security Requirements.

7. Not later than 14 days after the acceptance of the Space, the Lessor, at Lessor’s expense, shall furnish to the Government a complete set of Computer Aided Design (CAD) files of as-built floor

Lessor______ Government______ plans showing the Space under Lease, as well as corridors, stairways, and core areas. The plans shall have been generated by a CAD program which is compatible with the latest release of AutoCAD. The required file extension is “.DWG.” Clean and purged files shall be submitted on CD-ROM. They shall be labeled with Building name, address, list of drawing(s), date of the drawing(s), and Lessor's architect and architect’s phone number. The Lessor’s operator shall demonstrate the submission on GSA equipment, if requested by the LCO.

8. Provide the following building services:

a. Lessor is responsible for providing the following utilities: Electricity, Water, Sewer, and

Cable Television services. All utilities necessary for operation are provided and all associated costs are included as part of the established rate;

b. Lessor shall provide snow removal services for the Government on all days for which this Lease has designated normal hours. Lessor shall clear parking lots if the accumulation of snow exceeds two inches. Lessor shall clear sidewalks, walkways and other entrances before accumulation exceeds 1.5 inches. The snow removal shall take place no later than 5:00 AM, without exception. Should accumulation continue throughout the day, the Lessor shall provide such additional snow removal services to prevent accumulation greater than the maximums specified in this paragraph. In addition to snow removal, the Lessor shall keep walkways, sidewalks and parking lots free of ice during the normal hours. The Lessor shall remove excess buildup of sand and/or ice melt to minimize slipping hazards. If the Building entrance(s) has a northern exposure, then Lessor shall take additional measures to protect the safety of pedestrians.

c. Landscape maintenance shall be performed during the growing season at not less than a weekly cycle and shall consist of watering, weeding, mowing, and policing the area to keep it free of debris. Pruning and fertilization shall be done on an as-needed basis. In addition, dead, dying, or damaged plants shall be replaced.

d. The Lessor is responsible for the total maintenance and repair of the leased Premises.

Such maintenance and repairs include the site and private access roads. All equipment and systems shall be maintained to provide reliable, energy efficient service without unusual interruption, disturbing noises, exposure to fire or safety hazards, uncomfortable drafts, excessive air velocities, or unusual emissions of dirt. The Lessor's maintenance responsibility includes initial supply and replacement of all supplies, materials, and equipment necessary for such maintenance. Maintenance, testing, and inspection of appropriate equipment and systems shall be done in accordance with current applicable codes, and inspection certificates shall be displayed as appropriate.

Copies of all records in this regard shall be forwarded to the Government’s designated representative.

e. Janitorial Services: Janitorial services for the leased space, public areas, entrances and all other common areas are to be provided by Lessor under the lease for the property.

Janitorial services include all cleaning supplies, equipment and supervision to provide satisfactory cleaning procedures. Lessor will be responsible for regulations and guidelines of OSHA, VA and/or any other pertinent federal or state references. Lessor is

Lessor______ Government______ responsible for supplying all soap dispensers and refilling those dispensers. Lessor is also responsible for supplying all gel hand sanitizer dispensers and refilling those dispensers. The Lessor is responsible for supplying all wall mounted paper towel dispensers, restocking all toiletry items, including toilet paper and paper towels. The Lessor is responsible for supplying all wastebaskets and wastebasket liners in the facility.

i. Daily. Empty trash receptacles. Sweep entrances, lobbies, and corridors. Spot sweep floors, and spot vacuum carpets. Clean drinking fountains. Sweep and damp mop or scrub restrooms. Clean all restroom fixtures, and replenish restroom supplies. Dispose of all trash and garbage generated in or about the Building. Wash inside and out or steam clean cans used for collection of food remnants from snack bars and vending machines. Dust horizontal surfaces that are readily available and visibly require dusting. Spray buff resilient floors in main corridors, entrances, and lobbies. Clean elevators and escalators. Remove carpet stains. Police sidewalks, parking areas, and driveways. Sweep loading dock areas and platforms. Clean glass entry doors to the Space.

ii. Three times a week. Sweep or vacuum stairs.

iii. Weekly. Damp mop and spray buff all resilient floors in restrooms and health units. Sweep sidewalks, parking areas, and driveways (weather permitting).

iv. Every two weeks. Spray buff resilient floors in secondary corridors, entrance, and lobbies. Damp mop and spray buff hard and resilient floors in office Space.

v. Monthly. Thoroughly dust furniture. Completely sweep and/or vacuum carpets.

Sweep storage Space. Spot clean all wall surfaces within 70 inches of the floor.

vi. Every two months. Damp wipe restroom wastepaper receptacles, stall partitions, doors, window sills, and frames. Shampoo entrance and elevator carpets.

vii. Three times a year. Dust wall surfaces within 70 inches of the floor, vertical surfaces and under surfaces. Clean metal and marble surfaces in lobbies. Wet mop or scrub garages.

viii. Twice a year. Wash all interior and exterior windows and other glass surfaces.

Strip and apply four coats of finish to resilient floors in restrooms. Strip and refinish main corridors and other heavy traffic areas.

ix. Annually. Wash all venetian blinds, and dust 6 months from washing. Vacuum or dust all surfaces in the Building more than 70 inches from the floor, including light fixtures. Vacuum all draperies in place. Strip and refinish floors in offices and secondary lobbies and corridors. Shampoo carpets in corridors and lobbies. Clean balconies, ledges, courts, areaways, and flat roofs.

x. Every two years. Shampoo carpets in all offices and other non-public areas.

xi. Every five years. Dry clean or wash (as appropriate) all draperies.

xii. As required. Properly maintain plants and lawns. Provide initial supply, installation, and replacement of light bulbs, tubes, ballasts, and starters.

Provide and empty exterior ash cans and clean area of any discarded cigarette butts.

Lessor______ Government______

xiii. Pest control. Control pests as appropriate, using Integrated Pest Management techniques, as specified in the GSA Environmental Management Integrated Pest Management Technique Guide (E402-1001).

9. Lessor will ensure the building is in compliance with all local and state building requirements at all times. If not, it shall be the Lessor’s sole responsibility to repair or remediate. Lessor is responsible for maintaining liability insurance for the duration of the contract and for following all pertinent federal and state regulations. Lessor shall provide certificate of occupancy and inspection prior to VA occupation.