Exhibit B Agency Requirements (002) revised.pdf

Exhibit B

RLP 36C24W26R0011

Oklahoma City VA Hospital Overflow Parking Agency Specific Requirements

Executive Summary The OKCVAHCS is replacing our current Oklahoma City VA Hospital Overflow Parking lease. This lease is to provide a minimum of 1000 spaces made up of 970 standard-sized parking spaces, 26 ADA handicap spaces and 4 van accessible handicap spaces for Veterans, visitors, and staff use at all hours and on all days of the year.

1.0 Quality of Space

1.1 Parking area to be free of defects such as large cracks, missing pavement, potholes, broken and deteriorated curbs/walkways, or other such surfaces that could lead to slips, trips, or falls.

1.2 Parking space lines shall be clear and unambiguous.

1.3 Must contain enough Handicap spaces to fully comply with the Architectural

Barriers Accessibility Act Standards but not less than 26 ADA Handicap spaces.

1.4 Must contain enough Van Accessible Handicap spaces to fully comply with the

Architectural Barriers Accessibility Act Standards but not less than 4 Van Accessible Handicap spaces.

1.5 Handicap spaces, including van accessible spaces, should be clearly marked.

1.6 In winter months, parking areas are to be free of ice and snow.

1.7 Video Surveillance System (VSS) to be installed throughout the parking area.

1.8 Adequate quantity of trash containers to provide easy access to anyone parking in the parking lot and to keep the space clean and free of debris.

1.9 Fenced perimeter.

1.10 Contains two (2) Shuttle waiting areas.

2.0 Lighting

2.1 Install lighting at entrances, exits, throughout parking lot, Video Surveillance System (VSS) locations, within the shuttle waiting areas, around the shuttle waiting areas, and walkways from parking lot to shuttle waiting areas.

2.2 All lighting design discussions should also support Crime Prevention Through Environmental Design (CPTED) goals and enhance environmental design factors (e.g. post-incident investigation, personnel identification, natural surveillance activities.)

2.3 Lighting should be sufficient to:

2.3.1 Illuminate potential areas of concealment.

2.3.2 Enhance the observation by security force patrols.

2.3.3 Ensure Video Surveillance System (VSS) video images can be used to identify a clear description of a person and any activity they may be engaged in.

Oklahoma City VA Hospital Overflow Parking Agency Specific Requirements

2.3.4 Provide for the safety of personnel moving between adjacent parking areas, streets, alleyways, and around the facility.

2.4 For lighting assessment procedures and minimum lighting levels in other areas, refer to the illuminating Engineering Society (IES) Security Lighting Handbook G-1- 03.

3.0 Entrances and Exits

3.1 Auto gates with Radio-Frequency Identification (RFID)

3.2 Walk through gates with Radio-Frequency Identification (RFID)

4.0 Signage

4.1 Lessor to maintain Legible and accurate signage throughout the term of the Lease.

4.2 Lessor shall develop and provide a complete signage program to include identification, directional, informational, and regulatory signage. Signage must comply with local municipality’s codes and specifications. Careful consideration of the location of monument signs shall be taken to avoid sight triangle encroachment.

4.3 Exterior signage shall include all Mandatory VA signage such as no weapons signage at all VA entrances.

4.4 Lessor shall develop and submit a signage plan for review and approval by the Contracting Officer and VA Police Department during design development.

5.0 Shuttle waiting area(s)

5.1 There should be two (2) shuttle waiting areas located on opposite ends of the parking lot.

5.2 Shuttle waiting areas should be located within the perimeter or immediately adjacent to the parking lot with covering and walls adequate to protect those waiting for the shuttle from the elements.

5.3 Shuttle waiting area should contain benches with adequate seating for a minimum of 10 people.

5.4 Shuttle waiting area must comply with Americans with Disability Act.

6.0 Physical Security

6.1 The Lessor shall provide Federal Security Level 2 which reasonably deters unauthorized entry to the space leased during non-duty hours and deters loitering or disruptive acts in and around the space leased. The Lessor shall ensure that security cameras and lighting are not obstructed.

6.2 The Lessor shall have Video Surveillance Systems (VSS) installed throughout the parking area.

Oklahoma City VA Hospital Overflow Parking Agency Specific Requirements

6.3 Lessor shall cooperate and work with the VA Police throughout the term of the lease.

7.0 Landscaping

7.1 Lessor is responsible for maintaining lawn and/or landscaping within or around the parking area, if any.

7.2 Landscaping/lawn shall be neatly trimmed in order to minimize the opportunity for concealment of individuals and packages/containers.

7.3 Landscaping/lawn shall not obstruct the views of VA Police Officers and Video

Surveillance System (VSS) cameras or interfere with lighting.

7.4 Grass is to be maintained to 5” or less in all areas.

7.5 There should be no foliage blocking the lights from illuminating the desired area.

8.0 Maintenance

8.1 Two regular-sized trash cans should be provided near each of the shuttle areas.

8.2 Trash cans to be emptied a minimum of three times weekly or as needed to ensure trash is not overflowing into parking lot.

8.3 At least annually, security gates will be greased and adjusted to ensure proper functionality.

8.4 Parking area to be repaired of defects such as large cracks, missing pavement, potholes, or heaving pavement/walkways as needed to ensure a surface area free from defects that would lead to slips, trips, or falls.

8.5 Parking bumpers/curbs to be repaired/replaced as needed to maintain a clear delineated edge.

8.6 Lighting to be maintained. All lighting issues need to be addressed within 48 hours of notice of issue.

8.7 Trees to be trimmed periodically to ensure that parking areas are free from obstructions and that vehicles are not damaged from falling limbs.

8.8 Surface areas to be free from grass, weeds, or other vegetation.

8.9 At least every three (3) years, parking space markings will be refreshed to ensure that parking spaces are clearly delineated.

8.10 Signage to be maintained as needed to maintain government required parking signage. Posts to be repaired/replaced as necessary to ensure that signage is upright and visible. Signage to be replaced when faded, letters missing, or inaccurate information is displayed.

8.11 Lessor to ensure snow is removed from parking lot in the event of accumulation of 1.5 inches or greater.

8.12 Lessor must clear sidewalks, walkways and shuttle areas before accumulation exceeds 1.5 inches.

Oklahoma City VA Hospital Overflow Parking Agency Specific Requirements

8.13 Should accumulation continue throughout the day, the Lessor must provide such additional snow removal services to prevent accumulation greater than the maximums specified in these requirements.

8.14 Lessor must keep walkways, and sidewalks free of ice.

8.15 Lessor must treat parking lot with sand and/or ice melt.

8.16 Lessor must remove excess buildup of sand and/or ice melt to minimize slipping hazards.

8.17 Lessor to resurface parking lot every ten (10) years.