Exhibit_A1_Final_Study_Report.pdf

305 SECOND STREET NW SUITE 105 NEW BRIGHTON, MN 55112-3279 TEL 651.632.2300 FAX 651.632.2397

ERICKSEN ELLISON

a n d A s s o c i a t e s I n c .

Study/Report on Fire Suppression Systems

Minnesota Correctional Facility – Saint Cloud

2305 Minnesota Blvd.

St. Cloud, MN 56304

Prepared for Mr. James Aleckson, Capitol Resource Director Minnesota Department of Corrections and Mr. Gary Krocak, Project Manager MN Dept. of Administration, Real Estate and Construction Services 309 Administration Building, 50 Sherburne Avenue, Saint Paul, MN 55155 RECS Project No. 78SC0058

EEA Project No. 6481 July 31, 2016

I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY

ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED ENGINEER

UNDER THE LAWS OF THE STATE OF MINNESOTA.

13357

Signature License Number

James H. Art July 31, 2016

Print Name Date

CONTENTS

Page

i. Table of Contents ……... 1

ii. Study Project Team ……... 1 I. Executive Summary ………2 II. Background Information and the Existing Conditions ………3 III. Discussion of Options ………6 IV. The Cost of Construction Projects ……..10 I. Conclusions ……..11 Appendix A: Site Plan Showing Existing and New Fire Dept. Connections Appendix B: Meeting Minutes Appendix C: Detail of the Construction Cost Appendix D: Definitions of Terms Used in this Report

STUDY PROJECT TEAM

FACILITY Minnesota Correctional Facility – Saint Cloud Harold Henagin, Physical Plant Director Paul Polesky, Building Maintenance Supervisor Bradley Johnson, Power Plant Chief Engineer

AGENCY MN Department of Corrections

James Aleckson, Capitol Resource Director William Montgomery, Outgoing Capitol Resource Director

OWNER REP Real Estate and Construction Services Gary Krocak, State Project Manager

CONSULTANT Ericksen Ellison and Associates, Inc.

Jim Art, Matt Armstead, Todd Peterson

I. EXECUTIVE SUMMARY

Ericksen Ellison and Associates Inc., Consulting Engineers, has conducted a study of the fire suppression systems at MCF Saint Cloud. This includes the existing systems, existing deficiencies, and the needs.

Fire suppression systems are comprised of the following:

Water utilities and water supplies Fire hydrants at the site Outside Fire Department connections to buildings Fire Department standpipe hose connections inside buildings Booster Fire pumps in buildings Fire sprinkler systems Monitoring of system valves and flows by the fire alarm system

The objectives of the study are:

a. To determine what is needed to upgrade and add fire suppression systems to meet Code, protect the facility, and allow access by firefighters

b. To determine the probable cost of construction. This will be used to establish budgetary numbers for future projects.

In gathering information, a number of meetings have taken place with members of the Project Team and building code officials. The local Fire Marshal has also been consulted for this study. Meeting notes are contained in Appendix B.

At present, MCF St. Cloud has fire suppression systems, but it is inadequate in a number of ways. Many of the buildings do not have fire sprinkler systems, and some of the installed fire suppression systems do not conform to the applicable codes or the City standards. The next Section of this report, “Background Information and Existing Conditions”, provides details.

Following that, the section, “Discussion and Options”, reviews current projects which are under design and construction and include new or upgraded fire suppression systems. It also proposes other future projects which would address current deficiencies in fire protection.

Near the end of the Report, information is provided concerning the cost of implementing various projects. Details of the cost are shown in Appendix C. Definitions of terms used in this report are shown in Appendix D.

In this report, the construction costs are presented in a chart. This identifies the costs per building. The costs are escalated for each of the years 2018, 2019, and 2020 at a rate of 7% per year, due to the expected rate of inflation. If multiple buildings are combined into bid packages, then it is likely that the cost will be reduced by about 5% to 10%.

Further improvements to the fire suppression systems will be dependent on the availability of funding. It is likely that there will not be sufficient funding in the next cycle (2018) to pay for all of the projects which the Facility would like to take on. As funding becomes available, The Owner will need to make the decisions about how best to spend the money, based on a prioritization.

II. BACKGROUND INFORMATION AND EXISTING CONDITIONS

A. General Information

For many years, the City of St. Cloud Fire Marshal has been petitioning MCF St. Cloud to upgrade their fire suppression systems. The majority of the buildings do not have fire sprinkler systems. Table 1, below, indicates which buildings have automatic fire sprinkler systems. In case of a fire, these buildings rely on the City firefighters.

B. Existing Fire Suppression Systems

1. Existing Water Supply

Documentation which can be found, showing the existing underground water supply pipes or their sizes, is limited. It is known that all of the water used by the Facility is from the St. Cloud municipal water system. The City water is stored in a private water tower near the central boiler plant, and it has 200,000 gallons of storage capacity. Two 250 GPM pumps in the central Boiler Plant deliver City water to the tower, and the pumps are automatically staged in a lead-lag arrangement to maintain a water pressure set-point, to maintain a water level in the tower. A single 8” water service from the Tower/Plant enters the complex of building on the north side of the Education Building and that this provides water for both domestic use and fire suppression. It runs through a series of basements and tunnels as it branches to most of the buildings. It exits the south wall and is believed to continue underground to the farm. Along the way, there are points where pipe branches are installed with monitored shutoff valves, and these lines are dedicated to firefighting.

There are also main shutoff valves for the combined domestic/ fire water lines which are not monitored by the fire alarm system.

2. Fire Hydrants

There are several outdoor fire hydrants on the site. Two hydrants, west of the complex, are connected directly to the City water supply mains. A flow test taken in 2005 indicates that the static pressure in the City mains is only about 34 PSIG. Fire trucks have pumps which can boost the pressure for firefighting. The truck hoses can also be attached to outdoor connections, in order to pressurize indoor standpipes. Fire hoses, connected to the indoor standpipes, will spray water indoors at the higher pressure.

There are other outdoor fire hydrants, located on the south and east sides of the building. These are connected indirectly to the City water supply. The mains which run to these hydrants come from the private water tower, and they are private mains.

The mains run through the complex on their way to the hydrants. A flow test taken in 2015 indicates that the static pressure in 55 PSIG. It is a higher static pressure because of the height of the storage tower and the added pressure that the column of water exerts. The residual pressure (reduced pressure when water flows) drops quickly as the water flow rate increases, due to the relatively small size of the final underground pipes, connecting to these hydrants.

3. Fire Department Access

Fire lanes are maintained to allow Fire Department vehicles to enter the grounds.

The Facility maintains monitored gate systems to allow fire trucks to enter the secured perimeter when necessary.

4. Existing Standpipes and Fire Department Connections

Presently, there are numerous indoor standpipes, which are equipped with valves and connection points for fire hoses. The site plan in Appendix A shows their locations. In cell blocks, these typically have 1 ½” hose connections at each tier of cells. The locations of standpipes are not adequate to allow fire hoses to reach all of the areas within some of the structures. There are also many wall-mounted and some free-standing outdoor fire department hose connections. Since these were installed, the City Fire Department has made changes to their standard hose and coupling sizes.

5. Booster Fire pumps

At present, there are no permanent fire pumps at the facility, and the Fire Department will use the pump on their truck to raise the water pressure inside the building for standpipes. However, as part of the Health service project, currently underway, a booster fire pump will be installed in the basement of E-Complex. This has been sized to eventually serve the entire complex of buildings.

6. Existing Fire Sprinkler systems

At present, some of the structures are protected with fire sprinklers. Some are not covered, and some are only partially covered with fire sprinklers. Table 1 provides information about the location of fire sprinklers.\

7. Monitoring System Flows

Where there are existing fire sprinkler systems, they include flow switches which will activate an alarm signal at the fire alarm panel. Generally, the position of fire suppression system isolation valves are monitored with supervisory switches, connected to the fire alarm panel. At present, some of the isolation valves in the main water service line do not have supervisory switches. However, these are being added in Phase 1 of the Intake & Health Services Expansion and Remodeling, which is currently in construction.

8. Fire Alarm System

The Facility has a Simplex fire alarm system. It is a network-based system of fire alarm panels in various locations and typically in each building. The fire alarm system is fully addressable, and not zoned. It has the capability and flexibility to connect to the new devices which will be part of any future fire sprinkler and standpipe systems. The devices include flow switches, valve supervisory switches, and horn/strobe lights. It is not expected that any significant changes in the fire alarm system will be needed in order to support the fire suppression systems.

Table 1. – Existing Fire Sprinkler Systems

Building Fire Sprinklers

Comments

Administration No Living Unit A No Living Unit B No Living Unit C No Living Unit D (Segregation) Yes But not upper D unit Living Unit E No Note 1.

E Complex Partial Basement Orientation Complex No Reshape ?

Education Yes This is likely to remain Industries Yes This is likely to remain Psychology/Staff Training Yes Recreation No Existing Laundry Yes Note 2 Existing Intake Yes Note 2 Existing Warehouse Yes Note 2 Existing Dry Goods Storage Yes Note 2 Food Service No Note 3 Dining Yes Manual deluge system only; Note 4 Existing Canteen No Note 2 Administration Service Bldg. No Existing Health Services No Note 2 Boiler Plant No Mason Shop No Plant Operations No General Productions Plant Yes Maintenance Shop Yes Only the west end has sprinklers Former License Plant No Subject of 2016 Asset Pres. Study Paint Shop (former AutoBody) Yes Former Paint Shop Yes Dry-pipe system Minncor/Ind. Warehouse No Plumbing Shop Yes Carpentry No

Note 1: A design for a fire suppression systems upgrade in Living Unit E has been completed and the Facility is waiting for funding.

Note 2: These existing areas will be protected with new fire suppression systems under the work of the Intake & Health Services project. The functions of the remodeled buildings will change.

Note 3: In Phase 2 of the Intake & Health Services project, provisions will be made for future extension of fire suppression piping to the existing Food Service Building.

III. DISCUSSION AND OPTIONS

A. As indicated in Table 1, some of the buildings are presently protected with fire sprinkler systems. However, some of these require upgrades, and many of the existing buildings do not contain any fire suppression systems. This section of the report describes fire protection improvements which can be made. In Section IV, a summary of construction cost per building is presented.

B. Current Construction

A project is currently under construction, to expand the Support Building and create a new Health Services building, replacing existing Health Services. Also included in the project is some interior remodeling and replacement of boilers in the boiler plant. This comprises Phase 1 of a 2-Phase Intake & Health Services Remodeling and Expansion Project.

In the current Phase 1, the start of a new system of fire sprinklers and fire standpipes is being constructed. A fire booster pump system is being installed in the basement of E Complex. This is sized for the largest design fire which might occur at MCF St. Cloud and also for standpipes. This happens to be a design fire in the proposed new Canteen, which will be part of Phase 2, and it is because of the large amount of plastic materials and how the materials will be stored. The water density of the fire sprinklers in this area is designed to be 0.40 GPM/SF over the remote 2,500 SF. The New Warehouse in Phase 2 will require almost the same amount of water flow. The new pump will have a total capacity of 1,250 GPM at 120 PSI net head with 25 PSIG positive suction pressure for a system supply pressure of 145 PSIG.

The existing water supply from the tower will connect to the fire pump inlet. The discharge pressure will be suitable for standpipes, without the need for the fire truck pumps. However, an existing outdoor Fire Department connection will be upgraded to current specifications, and this means of boosting pressure will be used as back-up for the permanent pump. A pump test header is also being provided, and this will be used to verify water flow after the new pump system installation has been completed. It is intended that the new system can be extended to all structures at MCF St. Cloud, if desired. For each project, provisions will be made (valves and capped pipes) for continued further extension.

In addition to the fire sprinklers, Class III standpipes are being installed at the entries to the new addition, each with a Fire Department hose connection valve. The fire sprinkler system for the existing Dining Area is being upgraded from a manual deluge system to an automatic system. The existing tunnels and basement rooms directly below are included in the fire suppression systems upgrade. These areas comprise Zone #1 of the new fire sprinkler system.

The water main inside of the building has several existing manual isolation shut-off butterfly valves and gate valves, which will hinder the water supply if any are not fully open. Therefore, under work of the current project, tamper switches are being added to the valves, and connections are being made to the fire alarm system for monitoring of valve positions.

C. Future Planned Projects

Phase 2 of the Intake & Health Service Expansion and Remodeling Project is expected to take place after Phase 1 is complete. The design is presently underway. This includes the following:

1. A new Warehouse and Receiving/Loading Dock addition. The new fire suppression system installed in Phase 1 will be extended to also serve sprinkler heads and standpipes in this new area when it is constructed in Phase 2. The sprinkler heads will be annunciated as part of a new Zone #3. A dry-type sprinkler system will be provided for the Receiving/Loading Dock, and this will be fed by the wet-pipe system when it is extended in Phase 2. It will be included with Zone #3.

2. A new Vehicle Sallyport and Release Waiting addition. The new fire sprinkler system installed in Phase 1 will be extended to also serve sprinkler heads and standpipes in this new area when it is constructed in Phase 2. The sprinkler heads will be annunciated as part of a new Zone #2. A dry-type sprinkler system will be provided for the Vehicle Sallyport, and this will be fed by the wet-pipe system when it is extended in Phase 2. It will be included with Zone #2.

3. Remodeling of the existing laundry to become the new Intake for the Facility. The new fire sprinkler system installed in Phase 1 will be extended to also serve sprinkler heads and standpipes in this area when it is remodeled in Phase 2. The sprinkler heads will be annunciated as part of a new Zone #2.

4. Remodeling of the existing health services area to become the new Canteen and

Property Storage for the Facility. The new fire sprinkler system installed in Phase 1 will be extended to also serve sprinkler heads and standpipes in this area when it is remodeled in Phase 2. The sprinkler heads will be annunciated as part of a new Zone #2.

5. Remodeling of the existing intake to become the new Dry Good Storage for the

Facility. The new fire sprinkler system installed in Phase 1 will be extended to also serve sprinkler heads and standpipes in this area when it is remodeled in Phase 2.

The sprinkler heads will be annunciated as part of a new Zone #3. Because of the extensive remodeling, the existing fire sprinkler system in this area will be fully replaced or extensively modified.

6. The existing Food Service area is adjacent to areas which will be remodeled in Phase

2. It is not presently fire-sprinklered, except for some kitchen hoods, and it will not be included in the Phase 2 extension of the fire sprinkler system. However, provisions shall be made in Phase 2 for a possible future extension of piping to Food Service, as shown on the drawings (not in this contract). This would become part of Zone #3, and pipes will be arranged and sized for the possible future extension.

7. Class III standpipes will be installed in certain locations in the Phase 2 spaces, and these will be fed from the new fire suppression system. Supervised standpipe isolation valves and hose connection valves will be provided with the standpipes.

Living Unit E Fire Suppression Upgrade has been designed and the Facility is waiting for funding to implement the design. This will include the following: Install a fire sprinkler system throughout the living unit, including all four tiers of cells, the surrounding space, control rooms, and the basement. Replace the existing Class II standpipe with a Class III standpipe, for use by the Fire Department. Connect the fire sprinklers and standpipes to the new pumped system.

D. Potential Future Projects, Not Yet Planned

1. Following Living Unit E, the Facility’s highest priority for fire sprinkler and standpipe upgrades is the living units A, B, and C. The upgrade would include adding fire sprinklers and new standpipes, similar to Living Unit E. These would also be connected to the new booster fire pump system, with a supply main in the basement and tunnel to the buildings.

2. The basement of E-Complex has fire sprinklers and these are not connected to the new fire pump. A potential upgrade would involve connecting this to the fire pump and extending the piping to new fire sprinklers and standpipes on other floors throughout the building. As part of this project, the Reshape building and the Orientation Complex south of E Living unit could also be included.

3. The following buildings constitute the next group in terms of priority. Each would require similar sprinkler addition and standpipe upgrades:

Living Unit D (Upper D unit of segregation which does not have fire sprinklers) Administration Building Recreation

These could be supplied with water from the new booster pump system. Because of the long distance from the new pump to the buildings, an alternative would be to install a second booster fire pump system more locally. This would be closer to the water source.

4. The separate group of buildings to the north of the support building include the

General Productions plant, former license plant, paint shop, plumbing shop, carpentry, and Minncor. These are attached to each other. Some of these are presently protected with fire sprinklers and some are not. The former license plate building, Minncor, and Carpentry all do not have fire sprinklers. A future upgrade could include extending the existing fire mains to the non-sprinkler spaces. Further upgrades could involve replacing standpipes and possibly extending the new fire pump discharge, to boost the water pressure. In this report, the costs are based on extending the existing fire sprinkler system and not connecting to the booster pump.

5. In Phase 2 of the Intake & Health Services project, provisions will be made for future extension of fire sprinklers to the Food Service Building. This could be extended to new standpipes and fire sprinklers in Food Service.

6. A fire sprinkler system and standpipes could be added to the Boiler Plant. The water source is located in this building.

7. The Mason Shop does not presently have a fire sprinkler system. In the future, a fire sprinkler system could be added.

8. Plant Operations does not presently have a fire sprinkler system. It does have a water supply and shutoff valve in the building. This connects to a wall-mounted fire department connection on the east side. In the future, a fire sprinkler system could be added.

9. Only the west end of the Maintenance Shop has fire sprinklers. Adding fire sprinklers to the east end is another potential project.

E. Potential Improvements to the Water Supplies

The City delivers water to MCF St. Cloud and it is used for fire protection, as well as for domestic uses. The City water static pressure is lower than normal, at 34 PSIG. The Facility relies on their private tower and pumps to elevate the pressure for these uses.

The Fire Department pumper trucks can also be used to elevate the pressure between fire hydrants and building connections. For building expansion and remodeling in the Intake & Health Services project, the new permanent booster fire pump system will elevate the pressure further. Other existing and future buildings could also be connected to the new pumped system. The water storage tower holds enough water to suppress a design fire for the Code-required duration, while still meeting the domestic water demand. The City water system will replenish the storage, but not at the rate of water which would be drawn to fight the design fire. The City water supply cannot meet the flow demand or pressure requirement by itself. So there is no redundancy, other than fire trucks. There is only one suitable water supply line, and this from the water tower. There is one (8”) water main from the tower to existing fire sprinklers and standpipes, and this will also be connected to the inlet of the new fire pump.

The Owner is contemplating infrastructure improvements to the underground water service piping. An option being considered involves replacing about 1,000 feet of pipe with a larger size and to extend an 8” branch around the south of the Complex, to complete a water supply loop, connecting to the 8” line which supplies the Farm. By making these improvements, there would be some redundancy, and the residual water pressure (with water flowing) would be higher. Because it is a different pressure than the supply from the tower, some type of back-flow prevention would need to be considered. The City of St. Cloud could decide to make upgrades which would elevate the static pressure. The design will need to confirm that the new fire pump will receive the minimum inlet (residual) water pressure of 25 PSIG while pumping 1250 GPM. As part of this scheme, existing fire hydrants on the south side could be reconnected to the new underground main. All of this should be evaluated by a civil engineer as a first step.

IV. THE COST OF CONSTRUCTION PROJECTS

The numbers in this section are the Engineer’s opinion of the probable cost of construction.

They include the Contractor’s materials, labor, overhead, and profit. “Present Cost” refers to the cost if the improvements were being constructed now. It is assumed that the earliest that construction could begin for any project would be about July of 2018, with completion several months later. For this case, the cost has been escalated by 7% per year to the midpoint of construction (This works out to an increase of 16% for Sept. 2018). For projects beginning in later years, there would need to be further escalation at 7% per year.

For buildings where piping would be installed above suspended ceilings, the costs include partial removal and restoration of the ceilings. Where applicable, the cost of pre-action equipment (panels, valves, smoke detectors, controls, wiring, etc.) is included. Plumbing drains and electrical fire alarm system work is included. The cost of fire sprinkler piping and fire sprinkler heads is figured on a square foot basis. For all installations, a factor of difficulty of working in the secured perimeter has been built into the cost numbers.

The numbers in this section also include a 10% design contingency and a 10% construction contingency. 2.25% is added for the Contractor’s bond and insurance. In addition, there will be design consultant fees.

Appendix C shows more detail on the construction costs and how they were calculated. The following Table 2 is a summary of the costs.

Table 2. – Cost of Construction

Potential Project

Area

(SF)

Present Cost

Cost

Cost

Cost

Add FS* to Administration 47,000 $173,130 $200,831 $214,889 $229,931 Add FS to Living Unit A 34,900 $292,843 $339,698 $363,477 $388,921 Add FS to Living Unit B 31,900 $273,333 $317,066 $339,261 $363,009 Add FS to Living Unit C 34,800 $292,291 $339,058 $362,792 $388,187 Add FS to Living Unit D (Upper) 9,700 $152,060 $176,389 $188,736 $201,948 Add FS to Living Unit E 38,400 $310,584 $360,277 $385,497 $412,481 Complete FS in E Complex 5000 $92,873 $107,732 $115,273 $123,342 Add FS to Orientation Complex 3,000 $70,248 $81,488 $87,192 $93,295 Add FS to Reshape 9,300 $140,728 $163,244 $174,671 $186,898 Add FS to Recreation 42,400 $293,090 $339,985 $363,784 $389,248 Add FS to Food Service 27,400 $198,440 $230,190 $246,304 $263,545 Add FS to Boiler Plant 9,300 $112,779 $130,824 $139,982 $149,780 Add FS to Mason Shop 7,000 $97,614 $113,232 $121,158 $129,640 Add FS to Plant Operations 12,000 $123,205 $142,918 $152,922 $163,627 Maintenance Plant (East End) 850 $46,512 $53,954 $57,731 $61,772 Add FS to Former License Plant 9,000 $100,485 $116,563 $124,722 $133,453 Minncor/Ind. Warehouse 9.800 $107,766 $125,008 $133,759 $143,122 Carpentry 2,500 $56,142 $65,125 $69,684 $74,562 Potential Future Water Utility Improvements

NA $316,680 $367,349 $393,063 $420,578

Total $3,250,803

$3,770,932

$4,034,897

$4,317,340

*FS refers to fire suppression systems, including fire sprinkler and/or fire standpipe systems

The above numbers are for separate projects for each building. There could be some advantage to combining buildings into construction packages, resulting from an economy of scale. It is recommended that the Owner apply a factor of 95% to combined costs when combining two or more buildings into construction packages.

V. CONCLUSIONS

Further improvements to the fire suppression systems will be dependent on the availability of funding. It is likely that there will not be sufficient funding in the next cycle (2018) to pay for all of the projects which the Facility would like to take on. If improvements are completed in phases, then the first (highest priority) of the Facility would be the cell blocks. The next priority would be Administration and Recreation, and then other buildings which are not being addressed in the Intake and Health Services project.

As funding becomes available, The Owner will make the decisions. Not all buildings are required to have fire sprinkler systems, according to the fire codes. It depends on the size of the building, the occupancy type, and the use. However, the risks should be factored into the decision-making.

VI. APPENDICES

Following this page are appendices to the report:

Appendix A: Site Plan Showing Existing Fire Dept. Connections Appendix B: Meeting Minutes Appendix C: Detail of the Construction Cost Appendix D: Definitions of Terms Used in this Report

G:\6481\Correspondence\Memos\160510-Initial Meeting Memo-jha.doc

CONSULTING

ENGINEERS

ERICKSEN ELLISON

and Associates Inc. MEETING MEMORANDUM 305 SECOND STREET NW SUITE 105 NEW BRIGHTON, MN 55112-3279 TEL 6516322300 FAX 6516322397 E-MAIL mail@eeaengineers.com

DATE: May 10, 2016 TIME: 9:45 AM

PROJECT: MCF St. Cloud Fire Suppression Study PROJECT #: 6481

MEMO BY: Jim Art, PE RECS #: 78SC0058

SUBJECT: Kickoff Meeting for the Study

COPY OF MEMO TO: See below

PROJECT DIRECTORY

Present Distribute Name Organization Phone Email Yes Yes Jim Aleckson DOC (651) 361-7230 James.Aleckson@state.mn.us Yes Yes Bill Montgomery DOC (651) 331-8743 william.montgomery@state.mn.us Yes Yes Harold Hennagin MCF St. Cloud (320) 240-3085 harold.henagin@state.mn.us> Yes Yes Paul Polesky MCF St. Cloud (320) 240-3089 paul.polesky@state.mn.us> Yes Yes Brad Johnson MCF St. Cloud (320) 240-3087 bradley.s.johnson@state.mn.us Yes Yes Gary Krocak RECS (651) 201-2381 Gary.Krocak@state.mn.us> Yes Yes Tom Peck HMA Architects (320) 251-9155 t.peck@hma-archs.com No Yes Todd Peterson EEA (651) 632-2320 tpeterson@eeaengineers.com No Yes Matt Armstead EEA (651) 632-2313 marmstead@eeaengineers.com Yes Yes Jim Art EEA (651) 632-2306 jart@eeaengineers.com

NEW BUSINESS

The initial project meeting was held in the MCF-SCL Balcony Boardroom at MCF St. Cloud The following subjects were discussed:

Item Description Responsibility

1.1 The main objectives of the project:

a. To determine what is needed to upgrade and add fire suppression systems to meet Code, protect the facility, and allow access by firefighters

b. To determine the probable cost of construction in order to establish budgetary numbers

Information

1.2 Discussion of water infrastructure at MCF St. Cloud

We talked about the existing water supply, which comes from the St. Cloud Public Utilities Department. The water supply and pressure is insufficient, and so the Facility maintains a private water storage tower and pumps. This is used for domestic water storage as well as for firefighting. If the City were to upgrade their system pressure and extend a large enough main to the south side of the Facility, this could serve as a back-up supply. This study will discuss the possibility, but it will not include a design or investigations with the City.

Information

1.3 Currently, most of the buildings do not have fire sprinklers. The areas of expansion and remodeling of the Intake & Health Services project (Phases 1 and 2) will be served by a new system of fire sprinklers and standpipes. These will be supplied by a new booster fire pump system, which will draw from the Facility’s water storage tank. The existing Intake and Laundry have fire sprinklers now. The Education building and some of the buildings connected to the Old Boiler Plant also have sprinklers and standpipes.

The cell blocks and other buildings have standpipes but no fire sprinklers.

1.4 While all buildings will be addressed in the study, the living units are considered to be the highest priority. The E Living Unit is considered to be the highest priority. A, B, and C, are next. These would be upgraded before other buildings, and there is currently a design for fire sprinklers and standpipes in LU E.

Information

1.5 Schedule and upcoming activities (Following is a tentative schedule Time Range Activity May 12 – May 20 EEA will tour the facility and gather information May 23 – June 3 EEA and others on the Project Team will meet with the AHJ June 6 – June 17 There will be a second team meeting to review the findings June 21 – July 15 EEA will prepare and send a 90% Study Report July 21 – July 29 Finalize Report

Information

1.6 It is likely that funding will be requested in a proposal to make the additions and upgrades in 2018. The report will indicate the project costs for each building. For projects which might take place after this date, an escalation factor must be applied.

1.7 EEA will make arrangements with the Facility for a walk-through, to tour areas which have not already been visited to look at the existing rooms and fire suppression systems.

EEA

1.8 EEA has contacted the State Dept. of Labor & Industry for their input. They are technically the Authority Having Jurisdiction and have a delegation agreement where they do plan review and the City does the inspection. EEA will arrange meetings with both the State and local authorities.

EEA

Next meeting: Mid-July (to be determined)

This is the writer's interpretation of the items discussed, please inform EEA immediately of any discrepancies.

* * * End of Memo * * *

G:\6481\Correspondence\Memos\78SC0058 160617 Memo-Meeting with the State Authorities-jha.doc

ENGINEERS

ERICKSEN ELLISON

305 SECOND STREET NW SUITE 105 NEW BRIGHTON, MN 55112-3279 TEL 6516322300 FAX 6516322397 E-MAIL mail@eeaengineers.com

DATE: June 17, 2016 TIME: 10:45 AM

PROJECT: MCF Saint Cloud Fire Suppression Study PROJECT #: 6481

MEMO BY: Jim Art, PE RECS #: 78SC0058

SUBJECT: Meeting with the State Authorities

Yes Yes Kerry Queen (FSC) Fire Marshal Off. (651) 769-7780 kerry.queen@state.mn.us Yes Yes Jerry Norman MNDOLI/CCLD (651) 284-5872 Gerald.Norman@state.mn.us Yes Yes Dean Mau MNDOLI/CCLD (651) 284-5335 Dean.Mau@state.mn.us Yes Yes Jim Aleckson DOC (651) 361-7230 James.Aleckson@state.mn.us Yes Yes Harold Hennagin MCF St. Cloud (320) 240-3085 harold.henagin@state.mn.us> No Yes Paul Polesky MCF St. Cloud (320) 240-3089 paul.polesky@state.mn.us> No Yes Brad Johnson MCF St. Cloud (320) 240-3087 bradley.s.johnson@state.mn.us No Yes Gary Krocak RECS (651) 201-2381 Gary.Krocak@state.mn.us> No Yes Bill Montgomery DOC (651) 331-8743 william.montgomery@state.mn.us No Yes Tom Peck HMA Architects (320) 251-9155 t.peck@hma-archs.com No Yes Todd Peterson EEA (651) 632-2320 tpeterson@eeaengineers.com No Yes Matthew Armstead EEA (651) 632-2313 marmstead@eeaengineers.com

This meeting was held at the Fire Marshal’s Office, located at 445 Minnesota Street, Suite 145, Saint Paul, MN. The following subjects were discussed:

Item Description Responsibility

1.1 We talked about the objectives of the current study at MCF Saint Cloud:

a. To determine what is needed to upgrade and add fire suppression systems to meet Code, protect the facility, and allow access by firefighters

b. To determine the probable cost of construction in order to establish budgetary numbers.

Information

1.2 Overview of the existing fire suppression systems at MCF Saint Cloud Handouts included a diagram of the Facility, showing the buildings and the locations of existing fire hydrants, fire department connections, and standpipes. A copy is attached to this memo.

The existing condition of the water supply system was described. The static pressure in the City Water main has been measured at only 34 PSIG. The Facility relies on the pressure created by their private elevated water storage tank. A limited number of fire hydrants and outdoor hose connections on site can be used by the Fire Department to pressurize standpipes. Currently, some of the buildings have fire sprinklers. These include:

Segregation Education Industries

Psychology/Staff Training Existing Laundry Existing Intake Existing Warehouse Existing Dry Goods Storage General Productions plant Maintenance Shop (west end) Paint Shop Former Paint Shop Plumbing Shop

All other structures are not protected with fire sprinklers, including the living units (A, B, C, E), Recreation, the Kitchen, Power House, and others. The living units have standpipes but no fire sprinklers.

A major project – the Intake & Health Services Expansion – is currently underway. When this is completed, the support area buildings will have fire suppression (sprinkler and standpipe) systems which meet current Code. A sprinkler system and standpipe upgrade has been designed for E Living Unit, but this will wait for funding.

1.3 Not all buildings are required to have fire sprinkler systems, according to the fire codes. It depends on the size of the building, the occupancy type, and the use.

Information

1.4 Further improvements to the fire suppression systems will be dependent on the availability of funding. It is likely that there will not be sufficient funding in the next cycle (2018) to pay for all of the projects which the Facility would like to take on. If improvements are completed in phases, then the first (highest priority) would be the living units.

Information

1.5 Harold said that MCF Saint Cloud is contemplating improvements to the water service, including about 1,000 feet of increased-size City water service piping replacement and the addition of a main which connects to the 8” pipe which leaves the south side of the complex. This would create a loop and a redundant water service.

Information

1.9 I will try to set up a meeting with the City Fire Marshal, Mike Post. Because of the City’s work backlog, this might not be able to take place in the near future, and a conference by telephone might be an alternative.

1.10 EEA plans to complete the study and report about mid-July. EEA

This is the writer's interpretation of the items discussed, please inform EEA immediately of any discrepancies.

Attachment

G:\6481\Correspondence\Memos\160719-Review Meeting Memo-jha.doc

ENGINEERS

ERICKSEN ELLISON

305 SECOND STREET NW SUITE 105 NEW BRIGHTON, MN 55112-3279 TEL 6516322300 FAX 6516322397 E-MAIL mail@eeaengineers.com

DATE: July 19, 2016 TIME: 12:30 PM

PROJECT: MCF St. Cloud Fire Suppression Study PROJECT #: 6481

MEMO BY: Jim Art, PE RECS #: 78SC0058

SUBJECT: 90% Review Meeting for the Study

Yes Yes Jim Aleckson DOC (651) 361-7230 James.Aleckson@state.mn.us Yes Yes Harold Hennagin MCF St. Cloud (320) 240-3085 harold.henagin@state.mn.us> Yes Yes Paul Polesky MCF St. Cloud (320) 240-3089 paul.polesky@state.mn.us> Yes Yes Brad Johnson MCF St. Cloud (320) 240-3087 bradley.s.johnson@state.mn.us Yes Yes Gary Krocak RECS (651) 201-2381 Gary.Krocak@state.mn.us> No Yes Tom Peck HMA Architects (320) 251-9155 t.peck@hma-archs.com Yes Yes Todd Peterson EEA (651) 632-2320 tpeterson@eeaengineers.com

A 90% draft of the Study Report was sent to the Project team members prior to the meeting. Today, the following subjects were discussed at the meeting in the MCF-SCL Balcony Boardroom at MCF St. Cloud:

Item Description Responsibility

1.1 We went through the pages of the draft, including the Executive Summary, Background

Information, Options, and Costs.

Information

1.2 We talked about potential improvements to the existing underground water utility. This could include replacement of some of the existing piping and creation of a looped water supply by extending a new pipe around the south side of the complex. It was mentioned that the City has a water tower which is not full but could be filled in an emergency to boost the water pressure. The Owner is planning to commission a study.

Information

1.3 In the draft, 3% per year is used for cost escalation. It was felt that this is low. EEA will check the rates used by the State for other projects and will make an adjustment. EEA will also look at other percentages and cost factors.

EEA

1.4 The costs will be adjusted to Account for the likely addition of another booster fire pump system in the area of Recreation and Segregation.

EEA

1.5 The administrative part of the cost for “Design & Administrative Cost” will be removed for each building cost total. The Design cost will remain, and the percentages of construction cost attributed to design will be re-checked, to be sure that they are realistic.

EEA

1.6 EEA will send out meeting minutes and then wait for a week, in case there are any other review comments. Then we will make the final changes and issue a final Study report.

This is the writer's interpretation of the items discussed, please inform EEA immediately of any discrepancies.

MCF Saint Cloud APPENDIX C

DETAIL OF THE PROBABLE CONSTRUCTION COST

Following is the Engineer's opinion of the probable construction cost. It includes materials, Labor, overhead and profit and other factors, shown below. Where work takes place inside the secured perimeter, a 25% factor of difficulty has been included in the unit costs, and the square foot costs. Present value costs are shown. The costs can be extrapolated to future times by adding for the probable rate of inflation.

This could be about 3% per year. The numbers do not include the Owners administrative cost or design consultant fees.

ADMINISTRATION BUILDING 20000 GSF

DIVISION Qty. Unit Cost $/SF COST Div. 01 - General Requirements 1 $15,000 15,000$

Division 02 through 10 - General Construction 0.5 10,000$

Div. 21 - Fire Suppression Front End 1 $10,000 10,000$

Fire sprinklers and piping 2.5 50,000$

Fire standpipes and piping 2 $7,500 15,000$

Div. 22 - Plumbing Drains and Misc.) 1 $4,000 4,000$

Div. 26 - Electrical (Fire Alarm) 1 $12,000 12,000$

Div. 32 - Outside Utilities NA NA

Construction Subtotal 116,000$

Design Contingency 10% 11,600$

General Conditions 15% 17,400$

Bond & Insurance 2.25% 2,610$

Constr. Contingency 10% 11,600$

Design Cost 12% 13,920$

Total Contractor Cost 173,130$

LIVING UNIT A 34900 GSF

DIVISION Qty. Unit Cost $/SF COST Div. 01 - General Requirements 1 $27,000 27,000$

Division 02 through 10 - General Construction 0.5 17,450$

Div. 21 - Fire Suppression Front End 1 $10,000 10,000$

Fire sprinklers and piping 3.25 113,425$

Fire standpipes and piping 2 $7,500 15,000$

Div. 22 - Plumbing Drains and Misc.) 1 $4,000 4,000$

Div. 26 - Electrical (Fire Alarm) 1 $12,000 12,000$

Div. 32 - Outside Utilities NA NA

Construction Subtotal 198,875$

Design Contingency 10% 19,888$

General Conditions 15% 29,831$

Bond & Insurance 2.25% 4,475$

Constr. Contingency 10% 19,888$

Design Cost 10% 19,888$

Total Contractor Cost 292,843$

LIVING UNIT B 31900 GSF

DIVISION Qty. Unit Cost $/SF COST Div. 01 - General Requirements 1 $25,000 25,000$

Division 02 through 10 - General Construction 0.5 15,950$

Div. 21 - Fire Suppression Front End 1 $10,000 10,000$

Fire sprinklers and piping 3.25 103,675$

Fire standpipes and piping 2 $7,500 15,000$

Div. 22 - Plumbing Drains and Misc.) 1 $4,000 4,000$

Div. 26 - Electrical (Fire Alarm) 1 $12,000 12,000$

Div. 32 - Outside Utilities NA NA

Construction Subtotal 185,625$

Design Contingency 10% 18,563$

General Conditions 15% 27,844$

Bond & Insurance 2.25% 4,177$

Constr. Contingency 10% 18,563$

Design Cost 10% 18,563$

Total Contractor Cost 273,333$

LIVING UNIT C 34800 GSF

DIVISION Qty. Unit Cost $/SF COST Div. 01 - General Requirements 1 $27,000 27,000$

Division 02 through 10 - General Construction 0.5 17,400$

Div. 21 - Fire Suppression Front End 1 $10,000 10,000$

Fire sprinklers and piping 3.25 113,100$

Fire standpipes and piping 2 $7,500 15,000$

Div. 22 - Plumbing Drains and Misc.) 1 $4,000 4,000$

Div. 26 - Electrical (Fire Alarm) 1 $12,000 12,000$

Div. 32 - Outside Utilities NA NA

Construction Subtotal 198,500$

Design Contingency 10% 19,850$

General Conditions 15% 29,775$

Bond & Insurance 2.25% 4,466$

Constr. Contingency 10% 19,850$

Design Cost 10% 19,850$

Total Contractor Cost 292,291$

LIVING UNIT D SEGREGATION (UPPER LEVEL) 9700 GSF

DIVISION Qty. Unit Cost $/SF COST Div. 01 - General Requirements 1 $15,000 15,000$

Division 02 through 10 - General Construction 0.5 4,850$

Div. 21 - Fire Suppression Front End 1 $27,000 27,000$

Fire sprinklers and piping 3.25 31,525$

Fire standpipes and piping 1 $7,500 7,500$

Div. 22 - Plumbing Drains and Misc.) 1 $2,000 2,000$

Div. 26 - Electrical (Fire Alarm) 1 $12,000 12,000$

Div. 32 - Outside Utilities NA NA

Construction Subtotal 99,875$

Design Contingency 10% 9,988$

General Conditions 15% 14,981$

Bond & Insurance 2.25% 2,247$

Constr. Contingency 10% 9,988$

Design Cost 15% 14,981$

Total Contractor Cost 152,060$

LIVING UNIT E 38,400 GSF

DIVISION Qty. $/SF COST Div. 01 - General Requirements 1 $18,000 18,000$

Division 02 through 10 - General Construction 0.5 19,200$

Div. 21 - Fire Suppression Front End 1 $15,000 15,000$

Fire sprinklers and piping 3.25 124,800$

Fire standpipes and piping 2 $7,500 15,000$

Div. 22 - Plumbing Drains and Misc.) 1 $2,500 2,500$

Div. 26 - Electrical (Fire Alarm) 1 $15,000 15,000$

Div. 32 - Outside Utilities NA NA

Construction Subtotal 209,500$

Design Contingency 10% 20,950$

General Conditions 15% 31,425$

Bond & Insurance 2.25% 4,714$

Constr. Contingency 10% 20,950$

Design Cost 11% 23,045$

Total Contractor Cost 310,584$

E-COMPLEX 5,000 GSF

DIVISION Qty. $/SF COST Div. 01 - General Requirements 1 $15,000 15,000$

Division 02 through 10 - General Construction 0.5 2,500$

Div. 21 - Fire Suppression Front End 1 $8,000 8,000$

Fire sprinklers and piping 3 15,000$

Fire standpipes and piping 2 $5,000 10,000$

Div. 22 - Plumbing Drains and Misc.) 1 $2,500 2,500$

Div. 26 - Electrical (Fire Alarm) 1 $8,000 8,000$

Div. 32 - Outside Utilities NA NA

Construction Subtotal 61,000$

Design Contingency 10% 6,100$

General Conditions 15% 9,150$

Bond & Insurance 2.25% 1,373$

Constr. Contingency 10% 6,100$

Design Cost 15% 9,150$

Total Contractor Cost 92,873$

ORIENTATION COMPLEX 3,040 GSF

DIVISION Qty. $/SF COST Div. 01 - General Requirements 1 $10,000 10,000$

Division 02 through 10 - General Construction 0.5 1,520$

Div. 21 - Fire Suppression Front End 1 $10,000 10,000$

Fire sprinklers and piping 3 9,120$

Fire standpipes and piping 1 $5,000 5,000$

Div. 22 - Plumbing Drains and Misc.) 1 $2,500 2,500$

Div. 26 - Electrical (Fire Alarm) 1 $8,000 8,000$

Div. 32 - Outside Utilities NA NA

Construction Subtotal 46,140$

Design Contingency 10% 4,614$

General Conditions 15% 6,921$

Bond & Insurance 2.25% 1,038$

Constr. Contingency 10% 4,614$

Design Cost 15% 6,921$

Total Contractor Cost 70,248$

RESHAPE 13,110 GSF

DIVISION Qty. $/SF COST Div. 01 - General Requirements 1 $15,000 15,000$

Division 02 through 10 - General Construction 0.5 6,555$

Div. 21 - Fire Suppression Front End 1 $10,000 10,000$

Fire sprinklers and piping 3.25 42,608$

Fire standpipes and piping 1 $5,000 5,000$

Div. 22 - Plumbing Drains and Misc.) 1 $2,500 2,500$

Div. 26 - Electrical (Fire Alarm) 1 $12,000 12,000$

Div. 32 - Outside Utilities NA NA

Construction Subtotal 93,663$

Design Contingency 10% 9,366$

General Conditions 15% 14,049$

Bond & Insurance 2.25% 2,107$

Constr. Contingency 10% 9,366$

Design Cost 13% 12,176$

Total Contractor Cost 140,728$

RECREATION 42400 GSF

DIVISION Qty. Unit Cost $/SF COST Div. 01 - General Requirements 1 $15,000 15,000$

Division 02 through 10 - General Construction 0.5 21,200$

Div. 21 - Fire Suppression Front End 1 $30,000 30,000$

Fire sprinklers and piping 2.5 106,000$

Fire standpipes and piping 1 $7,500 7,500$

Div. 22 - Plumbing Drains and Misc.) 1 $4,000 4,000$

Div. 26 - Electrical (Fire Alarm) 1 $14,000 14,000$

Div. 32 - Outside Utilities NA NA

Construction Subtotal 197,700$

Design Contingency 10% 19,770$

General Conditions 15% 29,655$

Bond & Insurance 2.25% 4,448$

Constr. Contingency 10% 19,770$

Design Cost 11% 21,747$

Total Contractor Cost 293,090$

FOOD SERVICE KITCHEN 27,400 GSF

DIVISION Qty. Unit Cost $/SF COST Div. 01 - General Requirements 1 $18,000 18,000$

Division 02 through 10 - General Construction 0.5 13,700$

Div. 21 - Fire Suppression Front End 1 $10,000 10,000$

Fire sprinklers and piping 2.5 68,500$

Fire standpipes and piping 1 $5,000 5,000$

Div. 22 - Plumbing Drains and Misc.) 1 $4,000 4,000$

Div. 26 - Electrical (Fire Alarm) 1 $12,000 12,000$

Div. 32 - Outside Utilities NA NA

Construction Subtotal 131,200$

Design Contingency 10% 13,120$

General Conditions 15% 19,680$

Bond & Insurance 2.25% 2,952$

Constr. Contingency 10% 13,120$

Design Cost 14% 18,368$

Total Contractor Cost 198,440$

BOILER PLANT 9,300 GSF

DIVISION Qty. Unit Cost $/SF COST Div. 01 - General Requirements 1 $15,000 15,000$

Division 02 through 10 - General Construction 0.25 2,325$

Div. 21 - Fire Suppression Front End 1 $10,000 10,000$

Fire sprinklers and piping 2.5 23,250$

Fire standpipes and piping 1 $7,500 7,500$

Div. 22 - Plumbing Drains and Misc.) 1 $4,000 4,000$

Div. 26 - Electrical (Fire Alarm) 1 $12,000 12,000$

Div. 32 - Outside Utilities NA NA

Construction Subtotal 74,075$

Design Contingency 10% 7,408$

General Conditions 15% 11,111$

Bond & Insurance 2.25% 1,667$

Constr. Contingency 10% 7,408$

Design Cost 15% 11,111$

Total Contractor Cost 112,779$

MASON SHOP 7,000 GSF

DIVISION Qty. Unit Cost $/SF COST Div. 01 - General Requirements 1 $14,000 14,000$

Division 02 through 10 - General Construction 0.5 3,500$

Div. 21 - Fire Suppression Front End 1 $10,000 10,000$

Fire sprinklers and piping 2.5 17,500$

Fire standpipes and piping 1 $5,000 5,000$

Div. 22 - Plumbing Drains and Misc.) 1 $4,000 4,000$

Div. 26 - Electrical (Fire Alarm) 1 $12,000 12,000$

Div. 32 - Outside Utilities NA NA

Construction Subtotal 66,000$

Design Contingency 10% 6,600$

General Conditions 15% 3,564$

Bond & Insurance 2.25% 1,650$

Constr. Contingency 10% 9,900$

Design Cost 15% 9,900$

Total Contractor Cost 97,614$

PLANT OPERATIONS 12,000 GSF

DIVISION Qty. Unit Cost $/SF COST Div. 01 - General Requirements 1 $15,000 15,000$

Division 02 through 10 - General Construction 0.5 6,000$

Div. 21 - Fire Suppression Front End 1 $10,000 10,000$

Fire sprinklers and piping 2.5 30,000$

Fire standpipes and piping 1 $5,000 5,000$

Div. 22 - Plumbing Drains and Misc.) 1 $4,000 4,000$

Div. 26 - Electrical (Fire Alarm) 1 $12,000 12,000$

Div. 32 - Outside Utilities NA NA

Construction Subtotal 82,000$

Design Contingency 10% 8,200$

General Conditions 15% 12,300$

Bond & Insurance 2.25% 1,845$

Constr. Contingency 10% 8,200$

Design Cost 13% 10,660$

Total Contractor Cost 123,205$

MAINTENANCE PLANT EAST END 850 GSF

DIVISION Qty. Unit Cost $/SF COST Div. 01 - General Requirements 1 $10,000 10,000$

Division 02 through 10 - General Construction 0.5 425$

Div. 21 - Fire Suppression Front End 1 $4,000 4,000$

Fire sprinklers and piping 2.5 2,125$

Fire standpipes and piping 1 $5,000 5,000$

Div. 22 - Plumbing Drains and Misc.) 1 $2,000 2,000$

Div. 26 - Electrical (Fire Alarm) 1 $7,000 7,000$

Div. 32 - Outside Utilities NA NA

Construction Subtotal 30,550$

Design Contingency 10% 3,055$

General Conditions 15% 4,583$

Bond & Insurance 2.25% 687$

Constr. Contingency 10% 3,055$

Design Cost 15% 4,583$

Total Contractor Cost 46,512$

FORMER LICENSE PLANT 9,000 GSF

DIVISION Qty. Unit Cost $/SF COST Div. 01 - General Requirements 1 $13,000 13,000$

Division 02 through 10 - General Construction 0.5 4,500$

Div. 21 - Fire Suppression Front End 1 $6,000 6,000$

Fire sprinklers and piping 3 27,000$

Fire standpipes and piping 1 $5,000 5,000$

Div. 22 - Plumbing Drains and Misc.) 1 $2,500 2,500$

Div.