Exhibit A - Scope of Services.pdf

EXHIBIT A: SCOPE OF SERVICES

INTRODUCTION

West Virginia University (“WVU”, “University”, or “Owner”) is requesting Proposals from qualified general contractors to construct multiple buildings for the Equine program at the J.W. Ruby Research Farm located at 107 WVU Reedsville Farm Drive, Reedsville, West Virginia 26547.

The original 12,682 SF masonry and precast concrete horse barn were destroyed by a fire in late 2024. This structure served several roles on the campus including the barn for the WVU horses, a storage building for materials and equipment, and as an event barn with spare stalls for stabling horses during events. The plan is to now separate these functions into three separate structures on the campus. Pole building construction is preferred with metal siding and metal roof in colors to match the existing Multi-purpose Building on the campus as closely as possible. The metal siding shall be one color to match the upper portion of that building.

The successful Proposer will need to be, or become, a registered Supplier with West Virginia University before being issued a Contract. All contractors and subcontractors working on this project must have a West Virginia Contractor’s License number. There is no Business and Occupation (B&O) tax with the City of Reedsville.

The total available budget for Construction is $935,000 dollars.

WORK SCOPE

This project is Delegated Design, meaning that the successful Proposer shall be responsible for designing and engineering their proposed building and then constructing it, taking the “Exhibit D - Program of Requirements” into consideration. The design and construction shall comply with all current, local, and West Virginia building codes. WVU, and therefore this project, is exempt from the local building permits and inspections. The West Virginia State Fire Marshal is the Authority Having Jurisdiction (AHJ) regarding life safety. Construction must be compliant with the West Virginia Fire Code. Buildings of this nature under 5,000 SF do not require sprinkler or fire alarm. However, illuminated directional exit signage is required. The WVU Horse Barn and Event Barn are classified as Temporary Animal Housing. WVU requires conducting a scope verification and design review prior to the start of construction. The successful Proposer is to provide as-built drawings upon project completion.

The Exhibit D documents have been prepared by the WVU and are to be used as the basis for the Proposal. The Exhibit outlines the desired building sizes, appearance, interior layout and amenities to be provided in each space. This is a “Conceptual” program and is subject to modification based on the proposing firm’s standard building packages. The WVU Horse barn cannot exceed 5,000 square feet.

The Scope of Work for all buildings includes, but is not limited to, all necessary earthwork and grading, site utility extensions; concrete work; the building shell and erection;

insulation, miscellaneous metals, doors, frames and hardware (Schlage locksets) keyed to the campus system (Everest D keyway); interior stud partitions, drywall, painting of drywall and unfinished metal surfaces (primer plus 2 coats finish), carpentry, plumbing, heating and venting, and electrical. There is also an assortment of Owner Furnished/Contractor Installed (OFCI) items. See OFCI section of this document, and Exhibit D for details on these items.

Earthwork: The Proposer shall re-grade the site as necessary to prepare the building’s foundations and slab to the proper subgrade elevation and provide positive drainage away from the buildings upon completion. The new WVU Horse Barn and the new Event Barn are located within the footprint of the original barn. It’s anticipated that the earlier barn’s finished floor elevation of 1705.02 can be used for the finished floor for the new buildings.

A site survey of the existing topography is being prepared and will be made available prior to the Proposal Due Date. The existing campus buildings are surrounded by stone paving. The successful Proposer shall provide, spread and compact replacement stone as necessary where this paving is contaminated during construction operations.

Erosion and Sediment Control Measures: The Proposer shall establish a silt fence around the lower perimeter of the disturbed area to prevent sediment runoff into adjacent areas of the campus. Inspect and repair as needed following a rain event. Proposer must keep the paved access roads and surrounding stone pavement free from accumulated dirt.

Site Utilities: The underground and overhead electricity, water, telecommunication, and storm utilities that served the original barn remain in place nearby and are capped just beyond the old building’s footprint. It’s anticipated those utilities may be connected to, and extended to, the new locations within the WVU Horse Barn. The previous barn did not have sanitary sewer. The new WVU Horse Barn will require a sanitary line to be extended to a tie-in point on the east side of the adjacent Indoor Arena Building. See “Exhibit E – Aerial Utility Map” with locations of existing utilities included with this RFP.

Casework: The cabinetry in “Tack Room A” shall be furnished and installed by the Proposer. It is to be commercial grade plywood construction equal to the product identified in Exhibit D.

Interior Partitions and Finishes: 2x wood stud framing for interior partitions and ceilings is required. 5/8” moisture resistant drywall is required. Drywall is to be finished per industry standards. Apply one (1) coat of primer and two (2) coats of finish paint to all drywall and exposed metal surfaces, bollards, hollow metal doors and frames etc. Install 4” high rubber cove base inside Tack Room, Restroom, Laundry, Feed Storage, and Electrical Room of the WVU Horse Barn. Provide blocking in the walls to support OFCI items and casework.

Provide toilet accessories in restroom for ADA compliance.

Base Bid: Construction of a new WVU Horse Barn not to exceed 5,000 SF, and the concrete Manure Bunk.

Add Alternate #1: Construction of an Equipment and Dry Storage Shed of approximately

4,534 SF.

Add Alternate #2: Construction of a new Event Barn of approximately 3,200 SF.

Add Alternate #3: Construction of a covered pavilion in lieu of the Event Barn noted in Alternate #2.

EXISTING CONDITIONS

The original barn was destroyed by fire. The building has since been demolished and removed from the site, including its foundations. Water, electricity, telecom and storm utilities that served it have been terminated and capped nearby for re-use.

OWNER FURNISHED/CONTRACTOR INSTALLED ITEMS (OFCI)

WVU will purchase the following items and have them shipped to the jobsite. The Proposer shall receive, unload, and install these items as noted in the Exhibit D. The Proposer shall provide the necessary MEP rough-ins and connections for these items. Cut sheets are provided in Exhibit D.

WVU Horse Barn (exterior)

• Two (2) Main Barn Doors, slider doors manufactured by American Stalls. See product information included in Exhibit D.

• One (1) Double Hinged Man Door, 6’-0” x 8’-0”, primary entrance located between Laundry and Electrical spaces. By American Stalls. See product information included in Exhibit D.

• Fourteen (14) Dutch doors manufactured by American Stalls. See product information included in Exhibit D.

WVU Horse Barn (interior)

• Rolled rubber flooring for entire 14’ wide center aisle. See product information included in “Exhibit D – Program of Requirements.”

• Ten (10) stalls with fronts with sliding doors and assorted partitions manufactured by American Stalls- spaces 1 through 10 on floor plan. See product information is included in Exhibit D – Program of Requirements.”

• Eight (8) Stable Comfort Stall Mattress Systems (Six (6) 12’x12’ for stalls one (1) through five (5) and ten (10). Two (2) 12’x24’ for stalls six (6) through nine (9).

See product information is included in “Exhibit D – Program of Requirements.”

• Ten (10) Nelson 700 Series Automatic Waterers in stalls 1 through 10. See product cut sheet for rough-in and installation requirements in Exhibit D.

• Ten (10) Bucket and Corner Feeders in stalls 1 through 10.

• Blanket Bars and Halter Hooks on each stall (ten (10) blanket bars and fourteen

(14) halter hooks).

• Two (2) wall hung 20 lb. type ABC fire extinguishers.

Tack Room “A”

• Assortment of wall mounted saddle and bridle racks on side and back walls.

Grooming Stalls “F” and Wash Rack “D”

• Rolled rubber flooring or interlocking mats at “F” and “D”. See product information in Exhibit D.

• Grooming Stall Divider with tie rings at Wash Rack “D”. See product data in Exhibit D.

• Two (2) Otto Environmental Solariums at Wash Rack “D”. See product information in Exhibit D.

Feed Room “B”

• Assortment of wall mounted shelving units and white markerboard.

Laundry Room

• Commercial Washer and Dryer Unit. Miele Washer model PWM909 and Miele Dryer model PDR910, supplied by Amberway Equine LLC.

Utility Room “E”

• One (1) Solid sliding Barn Door on aisle by American Stalls. See product data in Exhibit D.

PROPOSER RESPONSIBILITIES

A. Trash Removal: The Proposer shall provide the dumpster and garbage service for the removal and disposal of all trash, construction debris, packaging, etc., necessary for the completion of this project.

B. Water and electricity are available at the site; The Proposer shall set temporary services to use them. The consumption cost for these utilities will be burdened by the University.

C. The Proposer is responsible for all surveying necessary to layout the buildings and set elevations. The University will provide a benchmark.

OWNER’S RESPONSIBILITIES AND WORK BY OTHERS

A. WVU will engage the services of Verizon to extend the fiber and telecommunications into the new WVU Horse Barn and set wireless access points throughout.

B. WVU will engage the services Fawley Music to provide a new Public Address system tied to the campus PA.

C. WVU will hire a geotechnical engineer to verify soils compaction and concrete tests.

The Proposer shall coordinate and schedule those inspections and tests through the University’s Project Manager.

D. WVU will develop a life safety and evacuation plan, based on the final floor plan of the

WVU Horse Barn, and will handle submission to the West Virginia State Fire Marshal’s Office.

E. The University will provide a topographical survey of the existing site and set a benchmark for the Proposer’s use.

GENERAL GUIDELINES

A. Proposers shall reference the enclosed documents indicating the work areas and design intent. Proposers shall be responsible for familiarization of existing conditions, field measuring and information gathering necessary for the completion of this contract.

B. The selected Proposer shall work with WVU’s representatives and appointed outside parties, which include but not limited to WVU and the JW Ruby Farm Director. All correspondence and direction shall be routed through the University’s Project Manager.

C. Any measurements, dimensions or quantities given are for reference only, Proposers are responsible for material take-off and field dimensions necessary to complete the intended scope of work.

D. In preparation of the Proposal, Proposers are instructed to submit all questions in writing per the solicitation documents. Questions will only be answered via addenda and will only address written questions. An addendum will be published prior to Proposal Due Date, to include all questions and clarifications.

E. Any discrepancies between the Scope of Work herein and industry standards shall be brought to the Owner’s attention prior to providing or installing the work. When conflicts between the two are found the Proposer shall notify the Owner immediately. The decision will be at the Owner’s discretion.

F. It is the Owner’s intent that all work described herein shall be completed in one activity during the allotted work period. Where it becomes necessary for the Proposer to work outside normal work hours to complete the scope of work in the contract time, (i.e., weekends, after-hours, etc.), the Proposer shall do so at no additional costs to the Owner.

SCHEDULE

A. The Proposer shall submit a schedule for the project with the Proposal, taking the information below into account. The anticipated date of contract execution is on or before October 15, 2025.

A. The Substantial Completion date for this project is May 1, 2026. Final Completion is May 15, 2026.

B. Note: If there is a conflict with meeting the substantial completion date of May 1, 2026, WVU requires Proposer to bring this to our attention.

C. Proposer should be prepared to work extended hours if necessary to meet the completion dates.

WARRANTY

A. The Proposer shall provide the University with a one-year workmanship warranty on their installation work. This warranty is to commence from the date of Substantial Completion.

B. The Proposer shall provide the University with manufacturer’s standard product warranty information relating to the rigging equipment installed on this project. This warranty is to commence from the date of Substantial Completion.