1333961-event.pdf
PDF 455 KB Posted
- Attached to
- WVU Replacement Horse Barn
- Solicitation number
- RFP202690000660
- Issued by
- Monongalia County, West Virginia
About this file
This is a Request for Proposal (RFP) issued by West Virginia University (WVU) on behalf of its Board of Governors for a Delegated Design project to construct multiple buildings for the Equine program at the J.W. Ruby Research Farm in Reedsville, West Virginia. The RFP, numbered RFP202690000660, was released on August 14, 2025, with proposals due on September 12, 2025, at 12:00 PM EST. A mandatory pre-bid and site visit is scheduled for August 22, 2025, at 11:00 AM EST at the Education Center Building Classroom. The project has substantial completion targeted for May 1, 2026, and final completion set for May 15, 2026, with liquidated damages of $1,000 per calendar day for substantial completion delays and $500 per calendar day for final completion delays.
The RFP includes multiple exhibits such as Scope of Services, Similar Experience Form, Cost Summary Sheet, Program of Requirements, Aerial Utility Map, State of WV & WVU Requirements, Safety Evaluation, and various affidavits. Proposers must submit documentation through the solicitation website in PDF format and comply with WVU Environmental Health & Safety Contractor Safety Program. The procurement process is tightly controlled, with all questions and clarifications to be handled through the Department of Procurement, Contracting, & Payment Services, and communication is limited to maintain the integrity of the bidding process.
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14 August 2025
WVU Replacement Horse Barn Construction of multiple buildings for the Equine program at the J.W. Ruby Research Farm in Reedsville, WV
14 August 2025
Released 8/14/2025 1:30 PM EDT Type Request for Proposal Open 8/14/2025 2:00 PM EDT Number RFP202690000660 Close 9/12/2025 12:00 PM EDT Currency US Dollar
Sealed Until 9/12/2025 12:00 PM EDT
Contacts Kaison Ball kaison.ball@mail.wvu.edu
Phone +1 304-293-5711
Commodity Codes Commodity Code Description 72000000 Building and Facility Construction and Maintenance Services
30000000 Structures and Building and Construction and Manufacturing Components and Supplies
31000000 Manufacturing Components and Supplies 72100000 Building and facility maintenance and repair services
14 August 202514 August 202514 August 202514 August 202514 August 202514 August 2025 mailto:kaison.ball@mail.wvu.edu
Project Description
West Virginia University on behalf of its Board of Governors (“BOG”) located in Morgantown, West Virginia (“WVU” or “University”) is initiating this Request for Proposals (“RFP”) from qualified, experienced, and licensed Contractors for the following: : A Delegated Design project that involves the construction of multiple buildings for the Equine program located at the J.W. Ruby Research Farm in Reedsville, West Virginia.
Notations
1. Required documentation must be submitted under SUPPLIER ATTACHMENTS with Response (safety eval, drug-free affidavit, etc.).
2. Questions MUST be submitted directly on the solicitation website on the Q&A Board.
3. Addenda will be posted on the Q&A Board; while the system should generate an automatic email, please be sure to visit the site regularly during this solicitation.
4. Your response MUST be submitted directly on this website in a PDF format (singular PDF is preferred).
Personnel
1. Design and Construction
a. Scott Owen – Project Manager
2. Procurement
a. Kaison Ball
b. Kaison.Ball@mail.wvu.edu
Prebid/Site Visit
1. There will be a Mandatory Pre-Bid & Site Visit per the following:
DATE: 08/22/2025
TIME: 11:00am EST
LOCATION: J.W. Ruby Research Farm in Reedsville, WV (Education Center Building Classroom)
a. Proposers should notify the Procurement Officer with intent to participate no later than one day prior (08/21/25, 11:00am EST); requests will be accepted via email and/or on the Q&A Board.
The Procurement Officer will send the link/invite for the meeting upon request.
Cutoff for Questions
DATE: 08/27/2025
TIME: 12:00pm EST
Solicitation Due Date
Description mailto:Kaison.Ball@mail.wvu.edu
DATE: 09/12/2025
TIME: 12:00pm EST
- In the event the Due Date changes, it will be posted via addendums on the Q&A Board; the date will not change on this description.
Communications
1. The bid/proposal process is highly controlled. To protect the integrity of the process, any questions or clarifications regarding this Request for Bid/Proposal must be handled through the Department of Procurement, Contracting, & Payment Services.
Completion Dates
1. The Proposer shall achieve Substantial and Final Completion of the entire Work as calculated or indicated below. The date of issuance of the West Virginia University's Notice to Proceed and/or Contact shall be used to calculate Substantial and Final Completion.
a. Substantial Completion shall be: May 1, 2026
b. Final Completion shall be: May 15, 2026
c. Final Completion shall be when project site is de-mobilized and all project documents listed in Close-Out section of the specifications has been sent to the Owner.
Liquidated Damages
1. The Proposer shall achieve Substantial and Final Completion of the entire Work as calculated or indicated above. The date of issuance of the West Virginia University's Notice to Proceed or Executed Agreement shall be used to calculate Substantial and Final Completion of contract time stated in number of consecutive calendar days or established date. Time is of the essence.
a. Liquidated Damages shall be One Thousand Dollars ($1000) per Calendar Day of delay in achieving Substantial Completion and Five Hundred Dollars ($500) per Calendar Day of delay in achieving Final Completion.
Visitors/Contractors Reminders
1. Proposers must read and comply with WVU EH&S Contractor Safety Program:
a. https://www.ehs.wvu.edu/files/d/09f7ed7b-751b-4e0f-a7c2-80cf5d5f1739/contractor-safety-requirements-november-2019.pdf https://www.ehs.wvu.edu/files/d/09f7ed7b-751b-4e0f-a7c2-80cf5d5f1739/contractor-safety-requirements-november-2019.pdf https://www.ehs.wvu.edu/files/d/09f7ed7b-751b-4e0f-a7c2-80cf5d5f1739/contractor-safety-requirements-november-2019.pdf
Buyer Attachments
1. RFP202690000660.pdf
2. Exhibit A - Scope of Services.pdf
3. Exhibit B - Similar Experience Form.pdf
4. Exhibit C - Cost Summary Sheet.xlsx
5. Exhibit D - Program of Requirements.pdf
6. Exhibit E - Aerial Utility Map.pdf
7. Exhibit F - State of WV & WVU Requirements.pdf
8. Exhibit G - Safety Evaluation.pdf
9. Exhibit H - State of WV Drug Free Affidavit.pdf
0. Exhibit I - Purchasing Affidavit.pdf
1. Exhibit J - CD200 Example.pdf
14 August 202514 August 202514 August 202514 August 202514 August 2025 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzMzOTYxLTE4NzI1NDU5NzJSRlAyMDI2OTAwMDA2NjAucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzMzOTYxLTE4NzI1NDc2MTVFeGhpYml0IEEgLSBTY29wZSBvZiBTZXJ2aWNlcy5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzMzOTYxLTE4NzIyODMzMDdFeGhpYml0IEIgLSBTaW1pbGFyIEV4cGVyaWVuY2UgRm9ybS5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzMzOTYxLTE4NzIyNzYzMTBFeGhpYml0IEMgLSBDb3N0IFN1bW1hcnkgU2hlZXQueGxzeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzMzOTYxLTE4NzIyNzU4MjlFeGhpYml0IEQgLSBQcm9ncmFtIG9mIFJlcXVpcmVtZW50cy5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzMzOTYxLTE4NzIyODE0NDBFeGhpYml0IEUgLSBBZXJpYWwgVXRpbGl0eSBNYXAucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzMzOTYxLTE4NzI1NTQ0MzRFeGhpYml0IEYgLSBTdGF0ZSBvZiBXViAmIFdWVSBSZXF1aXJlbWVudHMucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzMzOTYxLTE4NzI1NTQzMzhFeGhpYml0IEcgLSBTYWZldHkgRXZhbHVhdGlvbi5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzMzOTYxLTE4NzI1NTQzODJFeGhpYml0IEggLSBTdGF0ZSBvZiBXViBEcnVnIEZyZWUgQWZmaWRhdml0LnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzMzOTYxLTE4NzI1NTQ2NzlFeGhpYml0IEkgLSBQdXJjaGFzaW5nIEFmZmlkYXZpdC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzMzOTYxLTE4NzI1NTQ5ODJFeGhpYml0IEogLSBDRDIwMCBFeGFtcGxlLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9
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