Exhibit A Scope of Services.pdf

EXHIBIT A - GENERAL CMGC SCOPE OF SERVICES

The exact scope of services required by the City will be set forth in the agreement between the City and the selected CMGC and included as Exhibit A to the final contract. The scope of work will consist of working with the City’s staff and consultants to complete the project's construction phase in preparation for final approval by the necessary municipalities and agencies. In conjunction with this approval, the CMGC will have also prepare a final Guaranteed Maximum Price (GMP). Upon approval by the City, the contractor will enter into a pre-negotiated contract to perform the construction management and general contracting services necessary to satisfactorily complete the project in compliance with the contract documents.

The CMGC’s services during the Pre-Construction Services phase shall include, but may not be limited to, cost estimating, value engineering, scheduling, logistical planning, constructability analysis, bid package administration, bidding of trade contracts, and the submittal of a Guaranteed Maximum Price (GMP) Proposal for the City’s optional acceptance, reflecting the entire cost, the scope of work and quality intent of the Project before any construction funds are committed. The GMP Proposal shall be supplemented with a clearly defined and detailed breakdown of costs and schedules for the entire Project. All construction costs and schedules must be clearly defined and included in the GMP Proposal. All proposed allowances included shall be approved by the City and shall include estimated quantities and values justified by the CMGC. All clarifications, exclusions, and exceptions must be identified within pricing packages and the GMP Proposal.

The CMGC’s services during the Construction Services phase shall include, but may not be limited to, construction management, administration, field supervision, coordinating subcontractors, maintaining quality, meeting schedules, and providing the general conditions work for the Project.

Generally, all trade contracts shall be competitively bid and assigned to the CMGC’s contract;

however, when circumstances warrant it, the CMGC will be allowed to self-perform work that it traditionally performs with its own forces. Work not to self-performed by the CMGC shall be competitively bid by the CMGC against other contractors performing the same scope of work.

The CMGC shall implement and maintain a project controls system with full access to the project information by all project stakeholders. The CMGC shall allow for an “open book” policy and facilitate the review of all Project contracts, records, accounting, and other documentation and information, in any form, to the City or persons designated by the City for auditing purposes.

A. PRE-CONSTRUCTION SERVICES FIXED FEE

The CMGC shall participate in the continuing design process as an integral member of the Project Team and shall perform Pre-Construction Services that, in general, shall include but not be limited to the following:

1) Attend all necessary work sessions with the City and Design Team to gather and distribute information on the Project as required. It is anticipated that attendance of one work session every other week would be required for the duration of the pre-construction period.

2) Develop and continue to refine a comprehensive Project Schedule. Identify, set decision dates, and make recommendations to the City and the Design Team on the procurement of long-lead delivery items. Regularly update and monitor the Project Schedule with the City and the Design Team to identify deviations and changes.

3) Provide value engineering and life-cycle costing for all materials, equipment, and systems mutually agreed upon to determine the best possible value to the City.

Conduct formal value engineering work sessions with the City and the Design Team, and recommend design detail, system, and assembly alternatives.

4) Review the drawings and specifications as they are being prepared, and recommend alternate solutions whenever design details affect; budget, schedule, constructability, and consistency with local and traditional trade practice.

5) Review the proposed design concepts, layouts, dimensions, and clearances, and advise the City and the Design Team of possible conflicts of the M/E/P building systems with the adjacent structure and finishes. CMGC to confirm the accuracy of the Civil Engineer’s earthmoving, import, and export quantity assumptions prior to providing GMP.

6) Recommend a strategy for bid packaging the drawings and specifications relative to the Project approach and other pertinent considerations. Administrate the various bid packages for the Project.

7) Recommend and prequalify subcontractors and contract suppliers to develop a bidder’s list for review and approval by the City and the Design Team. It is the City’s policy that only prequalified subcontractors and suppliers shall be invited to bid on various procurement packages on the Project and, further, that awards are then based upon the lowest responsible and conforming bids received. Minimum of three (3) bids per subcontract or subtrade, including work to be self-performed, unless otherwise agreed to by the City.

8) Prepare a detailed approach to the phasing of the work, mobilization, logistics, quality control, and safety of the public for review by the City and the Design Team.

9) Prepare and submit a final GMP Proposal and schedule for the City’s optional acceptance reflecting the entire cost, the scope of work, and the quality intent of the Project before any construction funds are committed. The GMP Proposal shall be supplemented with a clearly defined and detailed breakdown of costs for the entire Project. All construction costs must be clearly defined and included in the GMP Proposal. All proposed allowances included shall be approved by the City, and shall include estimated quantities and values justified by the CMGC. All clarifications, exclusions, and exceptions must be identified within your proposal.

Assist the City and the Design Team as necessary in interfacing with the Building Department and other authorities having jurisdiction over the Project in order to obtain the building permit(s) on a timely basis for the construction activities

B. CONSTRUCTION SERVICES FEE

The CMGC shall construct the work according to the construction documents and specifications within the scheduled time frame agreed to with the City.

The CMGC will be required to provide warranty and closeout assistance. Warranty on items will be for a minimum of 1 year.

The CMGC will be required to have a full time superintendent on site.

C. COST SAVINGS

To the extent the actual cost of the work may be reduced through the course of the design refinement, Procurement, and Construction, the reduction in cost shall revert entirely to the benefit of the City. There shall be no “shared savings” compensation to the CMGC.

D. CONSTRUCTION CHANGE ORDER MARK-UP

For City approved changes to the scope of work, the CMGC shall propose a Percentage Fee for additive change orders to the Guaranteed Maximum Price (GMP) Contract amount.

Deductive change orders will be credited only for the cost of the work.

E. BIDDING & CONSTRUCTION CONTINGENCY

The CMGC’s contingency shall be used to cover costs of unforeseen job conditions, omissions of the estimate (with the exception of subcontracted work), and discrepancies between subcontractor and supplier scopes of work, which are properly reimbursable as Cost of the Work but are not the basis for a change order. The CMGC’s contingency shall be used only with the City’s and the Design Team’s concurrence, which shall not be unreasonably withheld. Requests for the use of the contingency shall be submitted by the CMGC within ten (10) calendar days of the event that caused such Cost of Work to be incurred, or as soon as the need is apparent, whichever is earlier. The CMGC’s contingency shall not be used for repairing or replacement of the Work due to the CMGC’s negligence or error. The balance of the CMGC’s contingency, which has not been expended for the Project according to the procedures set forth herein, shall be refunded entirely to the benefit of the City, upon final invoicing. The CMGC shall also provide the City and the Design Team documented status of the contingency amount on a monthly basis with each payment application.

1.0 GENERAL INFORMATION

1.1 INTRODUCTION AND PROJECT DESCRIPTION

The City of Commerce City staff has grown significantly since the Civic Center building was first built, recently 60 employees were moved out of the Civic Center and the space is currently empty with the intent to provide more offices and area for multiple groups of the

City. D2C Architects was selected to provide the programming, space layout, and creation of construction documents. The areas that are scheduled to be remodeled in the west wing of the building, second and third floors, this includes selective demolition of existing furniture systems, carpet, ceilings, and lighting. New construction will include new carpet throughout the wing, new lighting throughout the wing, new drywall partitions, electrical rough in, and fire protection and detection rearrangement. New access control devices will be installed to provide secure areas for the Police and other groups moving in.

1.2 BUDGET

The “Hard Cost” or construction budget for the project is $2,700,000.00, and includes all construction as shown on construction drawings, general conditions, overhead & profit, owner supplied vendors (access control, data wiring, FFE, and HVAC Controls).

1.3 LOCATION

The Project site is located at 7887 East 60th Avenue, Commerce City, CO 80022.

1.4 PERMITING

The project has been submitted to Commerce City Community Development for building permit; respondent will need to provide contractor’s license along with major subcontractor’s license to the city for permit. Permit Fees and Review Fees will be waived by the City, but contractor is required to carry and pay use tax to receive permit.

1.5 SCHEDULE

Construction will be expected to start immediately after receiving a permit; the goal of the City is to have all work completed by 12/31/25.