Exhibit A - SBP-3.1 PO-OSA Template.pdf

120 KB Posted

Attached to
CNCC FY27-001 Johnson Window Replacement
Solicitation number
DQ1 GJTA 2027000035 2
Issued by
Pueblo County, Colorado

About this file

Written by GovTribe AI ·

This document is a Purchase Order (PO) template designated as SBP-3.1 PO-OSA, issued by the State of Colorado Office of the State Architect under the State Buildings Programs (SBP) Construction initiative. The template serves as a standardized form for documenting construction-related purchases and establishes the framework for contractor engagement. The form requires completion of essential project information including the purchase order number, accounting code, project number, and delivery/installation date. Contractor information must include contact details, Federal Employer Identification Number (FEIN), and business address. The template accommodates multiple line items for commodities or services, with fields for item description, commodity code, unit of measure, quantity, unit cost, and total item cost calculations.

The purchase order contains specific instructions requiring that the PO number and accounting code appear on all invoices and correspondence, that delivery delays beyond the specified date must be reported to the agency contact, and that all materials and equipment conform to OSHA standards. Payment information requires designation of invoicing and shipping addresses, and all documents must be signed by both the contractor and authorized representatives of the state agency and the State Controller's office. The template references State of Colorado Purchase Order Terms and Conditions available through the Office of the State Controller website (https://osc.colorado.gov) and indicates that the PO is issued in accordance with state and federal regulations. The document was revised in April 2025 and again in July 2025, reflecting recent updates to the procurement procedures.

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Other files

File Type Posted
Solicitation for DQ- CNCC Johnson Window Replacement - East Side only.pdf PDF
Exhibit C- CNCC Response Sheet.pdf PDF
Exhibit D- SBP-6.14 Bid Bond (cost of constr. above 50k).docx DOCX document
add1_Solicitation for DQ- CNCC Johnson Window Replacement - East Side only.pdf PDF
Exhibit A - Purchase Order Terms & Conditions.pdf PDF
Exhibit B- CNCC_Johnson_IFB_Scope.pdf PDF

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Revised April 2025 SBP-3.1 PO-OSA

State of Colorado Office of the State Architect State Buildings Programs

Construction Purchase Order Instructions to Contractor:

1. Important: The Purchase Order (PO) number and Accounting Code must appear on all invoices and correspondence.

2. If for any reason, delivery of this order is delayed beyond the delivery/installation date shown, please notify the agency contact listed below. (Right of cancellation is reserved in instances in which timely delivery is not made.)

3. All chemicals, equipment and materials must conform to the standards required by OSHA.

4. State of Colorado Purchase Order Terms and Conditions can be found on the Office of the State

Controller Website (https://osc.colorado.gov).

5. This form and all invoices must be signed by the contractor.

Purchase Order # Page #

Agency Letters: Project Number:

Buyer Information

Buyer Name: Email:

Agency Contact: Phone:

Contractor Information

Contact Name:

Phone:

FEIN:

Purchase Requisition #

Contractor Name:

Address (line 1)

Address (line 2)

City State Zip

Email:

https://osc.colorado.gov/ https://osc.colorado.gov/ https://osc.colorado.gov/state-of-colorado-purchase-order-terms-and-conditions

Payment Information

Accounting Code # Line #

Invoices to:

Address (line 1)

Address (line 2)

City State Zip

Ship to:

Address (line 1)

Address (line 2)

City State Zip

Delivery/Installation Date: F.O.B.:

Line Item

Commodity or Item Code Unit of Measure

Qty. Unit Cost Total Item Cost

Total Cost:

Signatures

Contractor: Date:

Principal Representative of Institution/Agency: Date:

DPA State Buildings Program or Authorized Delegate: Date:

State Controller or Authorized Delegate: Date:

This PO is issued in accordance with state and federal regulations for the State of Colorado.

Revised July 2025 SBP-3.1 PO-OSA

Construction Purchase Order
Instructions to Contractor:
Buyer Information
Contractor Information
Payment Information
Signatures
Purchase Order:
Page:
Agency Letters:
Project Number:
Buyer Name:
Agency Contact:
Phone_2:
Contact Name:
Phone_3:
FEIN:
Purchase Requisition:
Contractor Name:
Address line 1:
Address line 2:
City:
State:
Zip:
Accounting Code:
Line:
Invoices to:
Address line 1_2:
Address line 2_2:
City_2:
State_2:
Zip_2:
Ship to:
Address line 1_3:
Address line 2_3:
City_3:
State_3:
Zip_3:
DeliveryInstallation Date:
FOB:
Line ItemRow1:
Commodity or Item CodeRow1:
Unit of MeasureRow1:
QtyRow1:
Unit CostRow1:
Total Item CostRow1: 0
Line ItemRow2:
Commodity or Item CodeRow2:
Unit of MeasureRow2:
QtyRow2:
Unit CostRow2:
Total Item CostRow2: 0
Line ItemRow3:
Commodity or Item CodeRow3:
Unit of MeasureRow3:
QtyRow3:
Unit CostRow3:
Total Item CostRow3: 0
Line ItemRow4:
Commodity or Item CodeRow4:
Unit of MeasureRow4:
QtyRow4:
Unit CostRow4:
Total Item CostRow4: 0
Line ItemRow5:
Commodity or Item CodeRow5:
Unit of MeasureRow5:
QtyRow5:
Unit CostRow5:
Total Item CostRow5: 0
Total Cost: 0
undefined:
Date:
of InstitutionAgency:
Date_2:
undefined_2:
Date_3:
Authorized Delegate:
Date_4:
email:
Contractor Email:

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