1700 First Street, Seabrook TX 77586 281.291.5600 ph 281.291.5690 fax www.seabrooktx.gov

City of Seabrook

Notice to Bidders Sealed Bid Project #2025-05-422

Removal and Disposal of Wastewater Treatment Plant Sludge/Rags/Debris

Sealed Request for Proposals for Removal and Disposal of Wastewater Treatment Plant Sludge/Rags/Debris, Seabrook Project No. 2025-05-422 will be received until 2:00 PM on April 08, 2025, by the Purchasing Coordinator, Rebecca Howton, 1700 First Street, Seabrook, Texas 77586. Bids must be received and time stamped by the Purchasing Coordinator prior to the aforementioned time, when they will be publicly opened and read aloud in City Council Chambers. No late bids will be accepted. Bidding documents may be obtained from the City Website at www.Seabrooktx.gov or by contacting the Purchasing Coordinator, Rebecca Howton through email at purchasing@seabrooktx.gov.

RFPs may also be submitted electronically through Public Purchase. To submit an RFP electronically, an account will need to be created in Public Purchase, and then RFP 2025-05-422 can be accessed for electronic submission. Electronic RFPs must be submitted before the 2:00 pm deadline on April 08, 2025. Please visit https://www.publicpurchase.com/gems/register/vendor/register to register or login with Public Purchase.

The City of Seabrook hereby notifies all BIDDERS that in regard to any agreement entered into pursuant to this advertisement, minority business enterprises will be afforded equal opportunities to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, age, religion, or national origin in consideration for an award.

Until final award of the Contract, City of Seabrook reserves the right to reject any or all Bids, to waive irregularities or technicalities, to re-advertise, or to proceed to do the work otherwise when in the best interest of the City of Seabrook.

Non-Mandatory Pre-Bid meeting April 01, 2025 at Seabrook City Hall

PUBLISHED: Wednesday, March 19, 2025 Wednesday, March 26, 2025 http://www.seabrooktx.gov/ https://www.publicpurchase.com/gems/register/vendor/register

Table of Contents

I. General Information

A. INTENT

B. RECEIPT AND OPENING OF BIDS

C. BID MODIFICATION

D. METHOD OF AWARD

E. QUALIFICATIONS OF BIDDER

F. CONDITIONS OF WORK

G. LAWS AND REGULATIONS

H. CONFLICT OF INTEREST

I. DISCLOSURE OF INTERESTED PARTIES

J. NON-TRANSFERABLE AGREEMENT

K. INDEMNIFICATION

L. INSURANCE

M. TERM, RENEWAL, TERMINATION

N. RATE OF PAY

O. INVOICES AND PAYMENT

P. TERMS AND CONDITIONS

II. Scope of Work

A. INTENT

B. SPECIFIC REQUIREMENTS

1. DISPOSAL SERVICES

2. TERM

3. STANDARDS OF PERFORMANCE

4. INSURANCE

FORM: BID FORM

FORM: BIDDER QUESTIONNAIRE

FORM: BIDDER'S CERTIFICATION

FORM: EXECEPTIONS TO SPECIFICATIONS

FORM: HOUSE BILL 89 VERIFICATION FORM

FORM: CONFLICT OF INTEREST QUESTIONNAIRE

FORM: CERTIFICATE OF INTERESTED PARTIES FORM 1295

City of Seabrook RFP Timeline

EVENT DATE

Issuance of RFP 03/19/2025

Deadline to Paper 03/12/2025

Published 3/19/2025 03/26/2025

Pre-Bid meeting non mandatory 04/01/2025

Last day to submit questions 04/03/2025

Bid Due Date (2:00 PM) 04/08/2025

Bid Opening (2:00 PM) 04/08/2025

Checklist of Documents to Return in Sealed Bid

Bid Form Bid Bond- 5% of total amount bid Certificate of Insurance Bidder Questionnaire Notarized Texas Ethics Commission Certification Form 1295 Bidder's Certification _______Exceptions to Specifications _______House Bill 89 Verification Form

I. General Information

A. INTENT

The City of Seabrook seeks competitive bids on the removal and disposal of sludge/rags/debris from the Main Street Wastewater Treatment Plant’s Aeriation basins, two clarifiers, digesters, and chlorine contact basin. All materials shall be removed from the structures in preparation of future site demolition.

B. RECIEPT AND OPENING OF BIDS

The City of Seabrook, (hereinafter called "CITY") invites bids on the form attached hereto. Sealed bids shall be submitted, including one (1) marked original and one (1) digital copy on a flash drive on the original forms and clearly marked with bid number and description. This form must be fully completed and signed by an authorized agent when submitted. Please do not use metal or plastic binding on Bids; staples, paper clips, binder clips and 3-ring binders are acceptable forms of binding. The name and address of BIDDER shall be marked on the outside of the submitted bid packet, as well as the bid number and name. Any variance in any item must be specified clearly under the Exceptions to Bidder's Proposal by Bidder in order to be valid. Any exceptions may be just cause for disqualification. Any bid received after the time and date specified shall not be considered.

Bids may also be submitted electronically through Public Purchase. To submit a Bid electronically, an account will need to be created in Public Purchase, and then RFP 2025-05-422 may be accessed for electronic submission. Electronic Bids must be submitted before the 2:00 pm deadline on April 08, 2025. Please visit https://www.publicpurchase.com/gems/register/vendor/register to register or login with Public Purchase.

Pre-Bid meeting non mandatory 04/01/2025 Seabrook City Hall 2:00 pm

C. BID MODIFICATIONS

Any BIDDER may modify their bid by sealed written communication or electronically through Public Purchase, at any time, provided such communication is received by Rebecca Howton, at 1700 First Street, Seabrook, Texas 77586, prior to the bid due date, April 08, 2025 at 2:00 PM.

CITY shall not provide interpretation of the meaning of the plans, specifications, or other pre-bid documents to any BIDDER orally. Such communication must be in writing. Every request for such interpretation should be in writing addressed to the Purchasing Coordinator, 1700 First Street, Seabrook, TX 77586, or emailed to Rebecca Howton, purchasing@seabrooktx.gov, or submitted through Public Purchase. All requests must be received at least three (3) days prior to the scheduled time for the receipt of bids. Any and all such interpretations and any supplemental https://www.publicpurchase.com/gems/register/vendor/register mailto:purchasing@seabrooktx.gov instructions will be in the form of written addenda to the enclosed specifications which, if issued, will be submitted to all prospective BIDDERS not more than three (3) working days prior to the scheduled time for receipt of bids. Failure of any BIDDER to receive any such addenda or interpretation shall not relieve BIDDER from any obligation of the submitted bid. All addenda issued shall become part of the contract documents and must be acknowledged as received on the submitted document.

D. METHOD OF AWARD

Contract will be awarded to the best responsible bidder in compliance with Texas Local Government Code, Chapter 252.043.

E. QUALIFICATIONS OF BIDDER

At the time of opening of bids, each bidder will be presumed to be thoroughly familiar with the specifications and contract documents (including all addenda, if any). The failure or omission of any BIDDER to examine any form, instrument, or document shall in no way relieve any BIDDER from any obligation in respect of his/her bid.

The CITY may make such investigations as deemed necessary to determine the ability of the BIDDER to perform the work, and the BIDDER shall furnish to the CITY all such information and data for this purpose that the CITY may request. The CITY reserves the right to reject any bid if the evidence submitted by, or investigation of, the BIDDER fails to satisfy the CITY such that BIDDER is properly qualified to carry out the obligations of the contract and to the complete the work described therein. Conditional bids will not be accepted.

F. CONDITIONS OF WORK

Each BIDDER must inform himself fully of the conditions relating to the services of the contract and the employment of labor thereon. Failure to do so will not relieve a successful bidder of his obligation to furnish all services and labor necessary to carry out the provisions of the contract.

G. LAWS AND REGULATIONS

The BIDDER'S attention is directed to the fact that all applicable state laws, federal laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over such services shall apply to the contract throughout, and they will be deemed to be included in the contract the same as though therein written out in full.

The CONTRACTOR shall be responsible for the receipt and payment of any local, state, or federal permits required for the bid, if applicable.

H. CONFLICT OF INTEREST

Chapter 176 of the Texas Local Government Code requires that any person who enters or seeks to enter into a contract for the sale or purchase of property, goods or services with a local government entity and who has an employment or other business relationship with a local government officer or a family member of an officer, as described by Texas Local Government Code Section 176.006 shall file a complete Conflict of Interest Questionnaire with the Purchasing Coordinator within seven (7) days after the latter: 1) the date the person begins discussions or negotiations to enter into a contract, including submission of a bid or proposal, or 2) the date the person becomes aware of facts that require the statement to be filed. The Conflict of Interest Questionnaire (Form CIQ) is available from the City of Seabrook Purchasing Department by emailing Rebecca Howton, purchasing@seabrooktx.gov Completed Conflict of Interest Questionnaire's may be mailed or delivered to the Purchasing Department, 1700 First Street, Seabrook, TX 77586. Please consult your own legal advisor if you have questions regarding the statute or this form.

I. PROHIBITION ON CONTRACT WITH CERTAIN COMPANIES

Pursuant to Section 2252.151 of the Texas Government Code, as of September 1, 2017, a governmental entity may not enter into a contract with companies that engage in business with Iran, Sudan, or known foreign terrorist organizations. These companies will be identified on a list prepared and maintained by the Texas State Comptroller.

J. PROHIBITION ON CONTRACTS WITH COMPANIES BOYCOTTING ISRAEL

Pursuant to Section 2270 if the Texas Government Code, as of September 1, 2017, a governmental entity may not enter into a contract for goods or services unless the contract contains a written verification from the company that it does not boycott Israel and will not boycott Israel during the term of the contract. A completed House Bill 89 Verification Form include will be required prior to award of bid.

K. DISCLOSURE OF INTERESTED PARTIES

Pursuant to Section 2252 of the Texas Local Government Code, as of January 1, 2016, any business entity entering into a contract with a local government that requires approval of the governing body must submit a Disclosure of Interested Parties to the local government prior to the execution of the contract. The Texas Ethics Commission (TEC) has adopted a form for the Disclosure of Interested Parties, FORM 1295. The TEC has created a website application for business entities to submit the required information.

The City of Seabrook requires Form 1295 to be filed electronically by the business entity and acknowledged electronically by the City of Seabrook before entering into any contract requiring the approval of the City Council. The business entity must go to the Texas Ethics Commission Website http://www.ethics.state.tx.us and follow the login directions. The following information is required:

• Identification Number: 2025-05-422

• Project Description: Removal and Disposal of Wastewater Treatment Plant

Sludge/Rags/Debris mailto:purchasing@seabrooktx.gov

When the form has been completed, the system will generate a Certificate number and filed date. Please print the form, have it notarized and send it in with your bid response. NO HAND WRITTEN 1295 FORMS WILL BE ACCEPTED. The receipt of this form in no way guarantees an award of contract.

L. NON-TRANSFERABLE AGREEMENT

The Contractor shall not assign or transfer, whether by an assignment or novation, any of its rights, duties, benefits, obligations, liabilities, or responsibilities under this Contract without the prior written consent of the City Manager who is hereby authorized to give such consent by the City Council of the City; provided, however, that assignments to banks or other financial institutions may be made without consent of the City. Furthermore, in the event of a merger, consolidation or transfer of all or substantially all of the assets of Contractor, the surviving or resulting corporation or transferee of Contractor's assets shall be bound by and shall have the benefit of the provisions of this Contract only upon the prior written consent of the City Manager. No assignment or novation of this Contract shall be valid unless the assignment or novation expressly provides that the assignment of any of the Contractor's rights or benefits under the Contract is subject to a prior lien for labor performed, services rendered, and materials, tools, and equipment supplied for the performance of the work under this Contract in favor of all persons, firms, or corporations rendering such labor or services or supplying such materials, tools, or equipment.

M. INDEMNIFICATION

THE CONTRACTOR HEREBY AGREES TO AND SHALL INDEMNIFY, HOLD HARMLESS, AND

DEFEND THE CITY, ITS OFFICERS, AGENTS AND EMPLOYEES FROM AND AGAINST ANY AND ALL

CLAIMS, LOSSES, DAMAGES, DEMANDS, CAUSES OF ACTION, SUITS AND LIABILITY OF EVERY

KIND, INCLUDING ALL EXPENSES OF LITIGATION, COURT COSTS AND ATTORNEYS' FEES, FOR

INJURY TO OR DEATH OF ANY PERSON, FOR LOSS OF USE OR REVENUE, OR FOR DAMAGE TO

ANY PROPERTY ARISING OUT OF OR IN CONNECTION WITH THE ACTUAL OR ALLEGED

MALFUNCTION, DESIGN OR WORKMANSHIP IN THE MANUFACTURE OF EQUIPMENT, THE

FULFILLMENT OF CONTRACT, OR THE BREACH OF ANY EXPRESS OR IMPLIED WARRANTIES

UNDER THIS CONTRACT. SUCH INDEMNITY SHALL APPLY WHERE THE CLAIMS, LOSSES,

DAMAGES, CAUSES OF ACTION, SUITS OR LIABILITY ARISE IN PART FROM (I) THE JOINT

NEGLIGENCE OF THE CITY AND THE CONTRACTOR, AND/OR THEIR RESPECTIVE OFFICERS,

AGENTS AND/OR EMPLOYEES OR (II) THE SOLE NEGLIGENCE OF THE CONTRACTOR, ITS

OFFICERS, AGENTS AND EMPLOYEES. IT IS THE EXPRESSED INTENTION OF THE PARTIES

HERETO, BOTH CONTRACTOR AND THE CITY, THAT THE INDEMNITY PROVIDED FOR IN THIS

PARAGRAPH IS INDEMNITY BY CONTRACTOR TO INDEMNIFY AND PROTECT THE CITY FROM

THE CONSEQUENCE OF (I) THE CITY'S OWN NEGLIGENCE WHERE THAT NEGLIGENCE IS A

CONCURRING CAUSE WITH THAT OF THE CONTRACTOR OF THE INJURY, DEATH OR DAMAGE

AND/OR (II) THE CONTRACTOR’S OWN NEGLIGENCE WHERE THAT NEGLIGENCE IS THE SOLE

CAUSE OF THE INJURY, DEATH, OR DAMAGE. FURTHERMORE, THE INDEMNITY PROVIDED FOR

IN THIS PARAGRAPH SHALL HAVE NO APPLICATION TO ANY CLAIM, LOSS, DAMAGE, CAUSE OF

ACTION, SUIT AND LIABILITY WHERE IN INJURY, DEATH OR DAMAGE RESULTS FROM THE SOLE

NEGLIGENCE OF THE CITY UNMIXED WITH THE FAULT OF ANY OTHER PERSON OR ENTITY. IN

THE EVENT ANY ACTION OR PROCEEDING IS BROUGHT AGAINST THE CITY BY REASON OF ANY

OF THE ABOVE, THE CONTRACTOR AGREES AND COVENANTS TO DEFEND THE ACTION OR

PROCEEDING BY COUNSEL ACCEPTABLE TO THE CITY. THE INDEMNITY PROVIDED FOR HEREIN

SHALL SURVIVE THE TERMINATION OR EXPIRATION OF THIS AGREEMENT.

N. INSURANCE

The CONTRACTOR shall keep and maintain during the term of this CONTRACT, a comprehensive general liability policy, with the CITY named as Additional Named Insured, with limits of:

1. Workers’ Compensation and employer’s liability in amounts required by law;

2. Commercial General Liability of not less than $1,000,000.00 (combined single limit bodily injury and property damage per occurrence).

3. Automobile Liability

A copy of ANY current Certificates of Insurance should be included with your bid.

Thirty (30) days prior notice of policy cancellation shall be provided to the CITY. The CONTRACTOR shall furnish the CITY with a Certificate of Insurance evidencing such coverage.

Such insurance shall include contractual liability insuring the indemnity agreements contained in this CONTRACT.

O. TERM, RENEWAL AND TERMINATION

This instrument contains the entire CONTRACT between the parties relating to the rights granted in the CONTRACT and the obligations assumed as a part of the CONTRACT. Any representations or modifications concerning this contract shall have no force or effect unless modified in writing, and signed by each party to the CONTRACT.

The CONTRACT will not automatically renew. The CONTRACTOR shall perform in accordance with the terms and conditions of the CONTRACT. Charges of poor performance shall be documented by the CITY and submitted to the CONTRACTOR for corrective action. If continued poor performance is communicated, this will be deemed as a breach of these specifications and shall be the cause for immediate termination of the CONTRACT. The City of Seabrook reserves the right to terminate this contract for any reason by notifying the contractor in writing thirty

(30) days prior to the termination date.

If any section, sentence, phrase, clause, or any part of any section, sentence, phrase, or clause, of this CONTRACT shall, for any reason, not be legally or factually valid, such invalidity shall not affect the remaining portions of this CONTRACT.

The term of this agreement shall be for a three year period. The agreement may be negotiated for two additional one-year terms with the mutual consent of both parties, 30 days prior to the expiration of the initial agreement.

P. RATE OF PAY

All salaries to be paid as a result of this contract shall be incompliance with all existing and future National, State and Local laws, ordinances and regulations, which in any manner affect the fulfillment of the CONTRACT and compliance with same. The actual salaries shall be paid at the discretion of the CONTRACTOR. CONTRACTOR shall furnish to the CITY a Certificate of Insurance (COI) or other evidence showing proper liability insurance coverage and worker's compensation insurance coverage for its staff for the duration of the Contract.

Q. INVOICE AND PAYMENT

Bidder shall include Purchase Order number on corresponding invoice. Invoice shall be sent to:

CITY OF SEABROOK

ATTN: ACCOUNTS PAYABLE

1700 FIRST STREET

SEABROOK, TX 77586

The City of Seabrook shall pay for services within thirty (30) days of receipt of invoices and acceptance of all work. Acceptance by the City of Seabrook shall constitute all services bid being received to the City's satisfaction.

R. TERMS AND CONDITIONS

1. The City of Seabrook will accept sealed bids Monday through Thursday, 7:30 a.m. – 5:00 p.m. and Friday 8:00 a.m. – 5:00 p.m. Bids must be received by the PURCHASING DEPARTMENT and time stamped by the specified hour and date of the opening. At that time the bids will be publicly opened and read aloud.

2. All sealed bids should be submitted on the original forms provided including one marked original and one marked duplicate. Each bid must be sealed and should be placed in a properly identified envelope with bid project number, time and date of bid opening.

3. Late bids will be UNOPENED. Late bids will not be considered under any circumstances.

4. Bids CANNOT be altered or amended after opening time. Any alterations made before opening time must be initialed by bidder or his authorized agent. No bid may be withdrawn after opening without approval, and based on a written acceptable reason.

5. The City of Seabrook reserves the right to revise or amend the specifications prior to date set for opening bids. Such revisions or amendments, if any, will be announced by amendments or addendum to these specifications. Copies of such amendments or addendum so issued will be furnished to all prospective bidders. If bidder demonstrates just reason for a change, the City of Seabrook must have at least three working days (72 hours) notice prior to bid opening date.

6. Should bidder find discrepancies in or omissions from the specifications or other documents or be in doubt as to their meaning, bidder should at once notify the Purchasing Department and obtain clarification prior to submitting a bid.

7. QUOTE F.O.B. destination. Price should include all costs including shipping, handling, and other related costs. Bid unit price on quantity specified – extend and show total. In case of errors in extension, UNIT prices shall govern. Bids subject to unlimited price increases will not be considered.

8. Bid offered shall be valid for sixty (60) days from opening date.

9. The City of Seabrook is exempt from taxes. DO NOT INCLUDE TAX IN BID.

10. The City of Seabrook reserves the right to terminate this contract for any reason by notifying the Contractor/Supplier in writing thirty (30) days prior to the termination of this agreement.

11. Bidder MUST give full firm name and address. Person signing bid should show TITLE or AUTHORITY TO BIND HIS FIRM IN A CONTRACT. Authorized signature should appear on each page of the bid, in the space provided.

12. Any catalog, brand name or manufacturer’s reference used in bid invitation is descriptive – NOT restrictive – it is to indicate type and quality desired. Bids on brands of like nature and quality will be considered. If bidding on other than reference specifications, bidder must show manufacturer, brand or trade name, lot number, etc., of article offered. If other than brand(s) specified is offered, illustrations and complete description should be made part of the bid. If bidder takes no exceptions to specifications or reference data, he will be required to furnish brand names, numbers, etc., as specified. All items bid shall be new, in first class condition and manufacturer’s latest model and design including containers suitable for shipment and storage, unless otherwise indicated in bid invitation. Verbal agreements to the contrary will not be recognized.

13. NO substitutions or cancellations permitted without written approval of the City of Seabrook.

14. All bidders must meet or exceed the minimum specifications to be considered as a valid bid. The City of Seabrook reserves the right to accept or reject all or any part of any bid, waive minor technicalities and award the bid either to the lowest responsible bidder or to the bidder who provides goods or services at the best value for the City of Seabrook.

15. DELIVERY: Specifications indicate number of days required to place material in receiving department designated location under normal conditions. A difference in delivery promise may break a tie bid. Unrealistically short or long delivery promises may cause bid to be disregarded.

16. Consistent and continued tie bidding could cause rejection of bids by the City of Seabrook and/or investigation for Anti-Trust violations.

17. If a bid contains proprietary information, the Bidder must declare such information as proprietary if Bidder does not want information to become public.

18. The Contractor/Supplier agrees to protect the City of Seabrook from claims involving infringement of patents or copyrights.

19. Original invoices shall be sent to the City of Seabrook, 1700 First Street, Seabrook, TX 77586;

Attn: Accounts Payable.

20. The City of Seabrook shall pay for the product/service within thirty (30) days of receipt and acceptance. Acceptance by the City of Seabrook shall constitute all items bid being received and in good working order to the City of Seabrook’s satisfaction.

21. Effective January 1, 2016 all business entities must file Form 1295 with the Texas Ethics Commission www.ethics.state.tx.us and follow all requirements pertaining to House Bill 1295.

II. Scope of Work

A. INTENT

The City of Seabrook seeks competitive bids on the removal and disposal of sludge/rags/debris from the Main Street Wastewater Treatment Plant’s aeriation basins, two clarifiers, digesters, and chlorine contact basin. All materials shall be removed from the structures in preparation of future site demolition.

Solid Waste Disposal Sites must meet TCEQ 30 TAC Chapter 312 & 330 and U.S. EPA 40 CFR Part 503 Sewage Sludge Use and Disposal regulations.

B. SPECIFIC REQUIREMENTS:

Any variance in any item must be specified clearly under the Exceptions to Bidder's Proposal by Bidder in order to have a valid bid. Any exceptions taken may be just cause for disqualification.

1. Disposal Services

a. Contractor shall provide all equipment, fuel, chemicals, and personnel necessary to remove and haul off sludge/rags/debris from the City of Seabrook’s decommissioned wastewater treatment plant.

b. Waste biological solids shall be disposed of in accordance with the rules and regulations of the appropriate County, State and Federal regulatory agencies.

c. Contractor shall provide records and documentation to the City as indicated on the attached Exhibit ‘A’ to provide the City with the means to comply with permits issued by Texas Commission on Environmental Quality and United States Environmental Protection Agency.

d. Weight tickets and sludge manifests shall be furnished with each load.

2. Standards of Performance If a contractor, for any cause, fails to dispose of waste biological solids as herein specified, the City at its option and after sending written notice to the contractor shall have no further liability under this agreement.

http://www.ethics.state.tx.us/

3. Insurance The contractor shall carry appropriate insurance for its sludge disposal operation including but not limited to workmen’s compensation and employer’s liability, as required by law; and comprehensive general liability including coverage and risk for bodily injury; property damage (automobile and other than automobile) explosion, collapse, underground and umbrella liability coverage.

Estimated Volume of Debris in each Unit

Length

(ft) Width (ft)

Height of debris (ft)

Est Volume of debris (CF)

Est Volume of debris

(CY)

Aeration Basin 1 60 31 1.00 1,860 68.9 Aeration Basin 2 30 31 1.00 930 34.4 Aeration Basin 3 37 37 1.00 1,369 50.7 Aerobic Digester 48 47 1.00 2,256 83.6 Chlorine Contact Chamber 1 13.5 26 0.50 176 6.5 Chlorine Contact Chamber 2 13.5 26 0.50 176 6.5 Chlorine Contact Chamber 3 14 26 0.50 182 6.7 Chlorine Contact Chamber 4 14 26 0.50 182 6.7 Clarifier 1 65 N/A 1.50 4,975 184.3 Clarifier 2 65 N/A 1.50 4,975 184.3

Total 17,080 633

BID FORM

Registered Site Number:

Beneficial Reuse Site:

ITEM AND

DESCRIPTION ESTIMATED AMOUNTS UNIT UNIT

PRICE

TOTAL

BASED ON

ESTIMATED

AMOUNTS

Cleanout services to remove all sludge, rags and debris from aeration basins, clarifiers, digesters and chlorine contact basin;

to be transported and disposed of at an offsite TCEQ approved site

633 Cubic Yards

CY

Mobilization and Demobilization

1 Mobilization/Demobilization

EACH

BIDDER HAS READ AND AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS OF INVITATION TO BID.

PURCHASES MADE FOR CITY USE ARE EXEMPT FROM THE STATE SALES TAX AND FEDERAL EXCISE TAX. DO NOT INCLUDE TAXES IN YOUR BID. BIDDER GUARANTEES PRODUCT OFFERED SHALL MEET OR EXCEED MINIMUM

SPECIFICATION IDENTIFIED IN THIS INVITATION TO BID.

“By the signature hereon affixed, the bidder hereby certifies that neither the bidder nor the firm, corporation, partnership, or institution represented by the bidder, or anyone acting for such firm, corporation, or institution has violated the antitrust laws of the State, codified in Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business.”

Company Name

Company Address

Company Phone Number

Company’s Representative (Printed Named)

Company’s Representative (Signature) Date

Bidder Questionnaire and Qualifications

Name of Bidder:

Address:

Date Organized:

Date Incorporated:

Questionnaire must be completed by ALL BIDDERS and returned with bid response. Any additional pages provided should be clearly labeled.

1. Provide 3 references for which you have performed similar services for repair of water meter and valve vaults in similar condition, along with the date(s) (year/month) of service for each reference.

Company Name:

Contact Name and Title:

Telephone: Email:

Date Work Performed:

2. CONTRACTS ON HAND

Contract $ Amount Completion Date

3. Have you ever failed to complete any work awarded to you?

4. Have you ever defaulted on a contract?

5. List the projects most recently completed by your firm (include similar projects)

Project $ Amount Mo/Yr Completed

6. Major equipment available for this project:

7. Describe how you will work with the CITY’s Representative to ensure amicable and informative communication on a regular basis.

8. Provide any other information about your business that would further demonstrate proficiency or excellence.

9. What is the projected project start date, or how long until project start date after the contract execution date?

10. How long is it projected this project will take to complete?

Bid Form

1. The undersigned bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with to perform and furnish all work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents.

2. BIDDER accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions to Bidders, including without limitation those dealing with the deposition of Bid Security.

This Bid will remain subject to acceptance for 60 calendar days after the day of Bid opening. BIDDER will sign and submit the Agreement with the Bonds and other documents required by the Bidding Requirements within 15 calendar days after the date of CITY'S Notice of Award.

3. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that:

A. BIDDER has examined copies of all the Bidding Documents and of the following Addenda (receipt of all which is hereby acknowledged):

Date: Number:

Date: Number:

Date: Number:

B. BIDDER has familiarized itself with the nature and extent of the work, site, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance, or furnishing of the Work.

C. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm, or corporation, and is not submitted in conformity with any Agreement or rules of any group, association, organization, or corporation; BIDDER has not directly or indirectly induced or solicited any other BIDDER to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm, or corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for itself any advantage over any other BIDDER or over OWNER.

4. BIDDER will complete the Work for the following price: (Note: Bid item is for work complete in place).

These prices are to cover all expenses incurred in performing the work required under the Contract Documents, including related work that may not be specifically mentioned.

Company Representative (Printed)

Company Representative (Signature) Date

EXHIBIT ‘A’

SECTION III REQUIREMENTS APPLYING TO ALL SEWAGE SLUDGE

DISPOSED IN A MUNICIPAL SOLID WASTE LANDFILL

A. The permittee shall handle and dispose of sewage sludge in accordance with 30 TAC Chapter 330 and all other applicable state and federal regulations to protect public health and the environment from any reasonable anticipated adverse effects due to any toxic pollutants that may be present. The permittee shall ensure that the sewage sludge meets the requirements in 30 TAC §330 concerning the quality of the sludge disposal in a municipal solid waste landfill.

B. If the permittee generated sewage sludge and supplies that sewage sludge to the permittee shall provide to the owner or operator of a Municipal Solid Waste Landfill (MSWLF) for disposal, the permittee shall provide to the owner or operator of the MSWLF appropriate information needed to be in compliance with the provisions of this permit.

C. The permittee shall give 180 days prior notice to the Executive Director of any change planned in the sewage sludge disposal practice.

D. Sewage sludge shall be tested annually in accordance with the method specified in both 40 CFR Part 261, Appendix II and 40 CFR Part 268, Appendix I (Toxicity Characteristic Leaching Procedure) or other method, which receives the prior approval of the TCEQ for contaminates listed in Table 1 of 40 CFR Section 261.24. Sewage sludge failing this test shall be managed according to RCRA standards for generators of hazardous waste, and waste’s disposition must be in accordance with all applicable requirements for hazardous waste processing, storage or disposal.

Following failure of any TCLP test, the management or disposal of sewage sludge at a facility other than an authorized hazardous waste processing, storage, disposal facility shall be prohibited until such time as the permittee can demonstrate the sewage sludge no longer exhibits the hazardous waste toxicity characteristics (as demonstrated by the results of the TCLP tests). A written report shall be provided to both the TCEQ Registration and Reporting Section (MC129) of the Registration, Review, and Reporting Division and the Regional Director (MC Region 12) of the appropriate TCEQ field office within 7 days after failing the TCLP Test. The report shall contain test results, certification that the unauthorized waste management has stopped and a summary of alternative disposal plans that comply with TCRA standards for the management of hazardous waste. The report shall be addressed to: Director, Registration, Review, and Reporting Division (MC129), Texas Commission on Environmental Quality, P.O. Box 13087, Austin, Texas 78711-3087. In addition, the permittee shall prepare an annual report on the results of all sludge toxicity testing. This annual report shall be submitted to the TCEQ Regional Office (MC Region 12) and the Water Quality Compliance Monitoring Team (MC 224) of the Enforcement Division by September 1 of each year.

E. Sewage sludge shall be tested as needed, in accordance with the requirements of 30 TAC Chapter 330.

F. Recordkeeping requirements – The permittee shall develop the following information and shall retain the information for five years. The sludge documents will be retained on site at the same location as other TCEQ records.

1. The description (including procedures followed and the results) of all I liquid Paint filter Tests performed.

2. The description (including procedures followed and the results) of all TCLP tests performed.

G. Reporting Requirements – The permittee shall report annually to the TCEQ Regional Office (MC Region 12) and Water Quality Compliance Monitoring Team (MC224) of the Enforcement Division by September 1 of each year, the following information:

1. Toxicity Characteristic Leaching Procedure (TCLP) results.

2. Annual sludge production in dry tons / year.

3. Amount of sludge disposed in a municipal solid waste landfill in dry tons / year.

4. Amount of sludge transported interstate in dry tons / year.

5. A certification that the sewage sludge meets the requirements of 20 TAC

Chapter 330 concerning the quality of the sludge disposed in a municipal solid waste landfill.

6. Identity of hauler(s) and transporter registration number.

7. Owner of disposal site(s).

8. Location of disposal site(s).

9. Date(s) of disposal.