Disposal_of_Wastewater_Treatment_Plant_Sewage_Sludge_or_Biosolids.pdf

City of Waxahachie

Disposal of Wastewater Treatment Plant Sewage Sludge or

Biosolids

RFP 2026 - 1 - 2

RESPONSES ARE DUE TO PURCHASING PRIOR TO:

January 29, 2026, 10:00 am

NO LATE SUBMISSIONS WILL BE ACCEPTED

ELECTRONIC RESPONSES SUBMITTED THROUGH

https://procurement.opengov.com/portal/waxahachie-tx

FOR QUESTIONS CONCERNING THIS SOLICITATION PLEASE CONTACT:

Leila Cole , Purchasing Manager

Phone: (469) 309-4165 Email: lcole@waxahachie.com

Table of Contents

I. Introduction II. Respondent Instructions

III. Project Details IV. Evaluation Criteria V. General Conditions

VI. Vendor Questionnaire & Submissions VII. Pricing Table

1. Introduction

1.1. Summary

The City of Waxahachie, Texas ("City") is seeking proposals from qualified companies to provide the City with contractual services for the disposal of sewage sludge or biosolids ("Waste") from the City's Wastewater Treatment Plant. All materials shall become the property of the successful contractor(s) and shall be disposed of legally in conformance with TCEQ 30 TAC

Chapter 312 & 330 and U.S. EPA 40 CFR Part 503 Sewage Sludge Use and Disposal regulations.

The City intends to award contracts to one Primary and one Secondary Contractor, each determined to represent the best value in accordance with the terms, conditions, and requirements of this Request for Proposal (RFP). The City reserves the right, at its sole discretion and in its best interest, to make a split award designating Primary and Secondary

Contractors, to make no award, or to pursue any combination of awards deemed appropriate.

The Contractor designated as Primary will serve as the City’s first-choice facility for sewage or biosolids disposal services. In the event the Primary Contractor is unable to accept the City’s sewage sludge or biosolids, the City will transport the material to the Secondary Contractor’s facility for disposal.

1.2. Background

The City of Waxahachie is seeking proposals for the disposal of sewage sludge or biosolids from the Howard Road Wastewater Treatment Plant, located at 2301 Howard Road in Waxahachie, Texas. This facility is a conventional wastewater treatment plant that plays a critical role in maintaining the health and safety of the community by effectively treating municipal wastewater.

The wastewater treatment plant generates municipal active sludge biosolids with a solid physical state. Annually, approximately 7,500 tons of biosolids are produced, with an 80% water and 20% domestic sewage composition. These biosolids are non-liquid, with a pH range of 5 to

9, and are typically brown to black in color. The biosolids are transported in bulk using city-owned and operated 30-yard end-dump trailers, with daily shipments required for disposal.

This project is vital to the City’s commitment to sustainable and compliant waste management practices. The successful contractor will assume ownership of the biosolids and ensure their legal disposal in compliance with all relevant regulations, including TCEQ 30 TAC Chapter 312 &

330 and U.S. EPA 40 CFR Part 503 Sewage Sludge Use and Disposal regulations.

The challenges associated with this project include the need for a reliable, efficient, and environmentally responsible disposal solution that supports the City’s long-term operational needs. Success in this project will not only ensure regulatory compliance but also reflect the

City’s dedication to safeguarding public health and preserving environmental quality.

1.3. Contact Information

Leila Cole, Purchasing Manager

408 S Rogers

Waxahachie, TX 75165

(469) 309-4165 lcole@waxahachie.com

1.4. Timeline

Release Project Date: January 7, 2026

Pre-Proposal Meeting (Non-Mandatory): January 21, 2026, 1:00pm

TEAMS Meeting Link: https://tinyurl.com/y995h8ky

TEAMS Meeting ID: 236 810 641 613 6 Meeting Passcode:FN3cX6Ap

Dial In: 469-998-7643

Dial In: Conference ID: 188 669 656#

Question Submission Deadline: January 26, 2026, 10:00am

Response Submission Deadline: January 29, 2026, 10:00am

All submittals will be opened at 10:15am through an online TEAMS audio meeting.

Teams Dial In: 469-998-7643

Dial In: Conference ID: 468 231 10#

2. Respondent Instructions

2.1. Important Instructions for Electronic Submittals

The City of Waxahachie prefers to accept electronic submittals for this Solicitation. Before the

Respondent can submit their electronic response to this solicitation, they must create a FREE account with OpenGov Procurement by registering online at https://procurement.opengov.com/signup. Once the Respondent has completed their account registration, they must return to this page to view the project details or use the following link https://procurement.opengov.com/portal/waxahachie-tx/projects/224513 . The Respondent should select "Draft Response" and follow the instructions provided to begin submitting their electronic response.

https://tinyurl.com/y995h8ky https://procurement.opengov.com/signup https://procurement.opengov.com/portal/waxahachie-tx/projects/224513 https://procurement.opengov.com/portal/waxahachie-tx/projects/224513

To view all City of Waxahachie project opportunities, use the following link: https://procurement.opengov.com/portal/waxahachie-tx. If you would like to be notified of any future City of Waxahachie project opportunities, select "Subscribe".

Please ensure the following items are included and completed before submitting your proposal:

1. Using the Vendor Submissions Section on OpenGov, answer all of the required questions provided.

2. Please complete the provided conflict of interest questionnaire and upload the completed document.

3. Please provide the company's most recent signed W-9.

4. Please use the final question on the Vendor Submissions Section to submit your proposal.

5. Please use the pricing tables to propose our pricing.

2.2. Instructions to Respondents

This Request for Proposal (RFP- Best Value Proposal is Awarded) will be available online through https://procurement.opengov.com/portal/waxahachie-tx from the date issued until the due date and time provided. Any subsequent addendums and/or attachments will be added to the website listed above.

All submittals must be received no later than 10:00 am Central Time on Thursday, January 29, 2026. Late submissions will not be accepted.

Electronic submittals are preferred through our online electronic bidding system https://procurement.opengov.com/portal/waxahachie-tx

All paper-sealed submittals must be received by the City of Waxahachie City Secretary

Department located at 408 S Rogers, Waxahachie, TX 75165 on the 3rd floor by the due date and time provided. All paper submittals must include a USB/flash drive with an electronic copy of the submittals and any attachments.

The City is not responsible for lateness or non-delivery of mail, carrier, etc. to the City, and the time and date recorded by the City shall be the official time of receipt.

Sealed paper submittals must be in one sealed envelope clearly marked with the label below completed and affixed on the outside of the sealed envelope containing the submittal:

SEALED SUBMITTAL – DO NOT OPENCity of Waxahachie – ATTN City Secretary – 3rd Floor

408 S Rogers St.

Waxahachie, TX 75165 https://procurement.opengov.com/portal/waxahachie-tx https://procurement.opengov.com/portal/waxahachie-tx

Disposal of Wastewater Treatment Plant Sewage Sludge or Biosolids

Request for Proposal (RFP- Best Value Proposal is Awarded)RFP 2026 - 1 - 2

Submission Deadline: Thursday, January 29, 2026, 10:00 am Central Time

Contact the Purchasing Department with any Questions: 469-309-4176 or at

Purchasing@waxahachie.com

Company Name: ______________________________________________

Contact Name: _______________________________________________

Phone Number: _______________________________________________

Pre-Proposal Meeting

Wednesday, January 21, 2026 1:00 pm

TEAMS Meeting Link: https://tinyurl.com/y995h8ky TEAMS Meeting ID: 236 810 641 613 6

Meeting Passcode:FN3cX6Ap Dial In: 469-998-7643 Dial In: Conference ID: 188 669 656#

Solicitation Questions

Questions regarding this solicitation shall be submitted online using the OpenGov electronic bidding system or shall be emailed to the City’s Purchasing Manager at Purchasing@waxahachie.com with the solicitation number in the subject line no later than

10:00 am Central Time, Monday, January 26, 2026.

The City’s response to the questions shall be provided to all respondents through an addendum and will be bound with and made a part of the contract documents. No other explanation or interpretation will be considered official or binding. Respondents shall not contact any City staff except those designated in this solicitation or subsequent addendums. Noncompliance with this provision may result in the rejection of the submittal.

A copy of all questions in the addendum format shall be posted online through https://procurement.opengov.com/portal/waxahachie-tx. The City of Waxahachie shall

NOT be held liable for any costs incurred by any respondent for work performed in preparation of and production of the submittal or for any work performed prior to the execution of an awarded contract.

Any submittal may be withdrawn or a revised submittal provided prior to the submittal deadline.

Solicitation Opening

There will be a public opening of the submittals through an online TEAMS audio meeting.

Thursday, January 29, 2026 at 10:00 am Central Time. Only the names of the firms that mailto:Purchasing@waxahachie.com https://procurement.opengov.com/portal/waxahachie-tx mailto:Purchasing@waxahachie.com submitted a response will be read out loud and published on the OpenGov portal. All submittals will be kept confidential during the evaluation process and prior to the contract award.

Online TEAMS Audio Meeting

Teams Dial In: 469-998-7643

Dial In: Conference ID: 468 231 10#

2.3. Contract Award and Contract Terms

Contract Award

All submissions received from qualified, responsible, and responsive respondents will be evaluated fully to ascertain which respondent provided a response most advantageous to the

City. The City reserves the right to enter into an agreement with a single award, split awards, non-award, or use any combination that best serves the interest and at sole discretion of the

City.

Any contract awarded in pursuant to this solicitation is not assignable. The awarded

Contractor(s) shall not sell, assign, transfer, sub-contract, or convey this contract, in whole or in part, without the prior written consent of the City of Waxahachie.

The City reserves the right to accept and/or reject any and all submitted responses or any part thereof, waive immaterial errors, waive any irregularities or informalities in the submittal received, and award the contract in the best interest of the City.

Respondents shall promptly notify the City of any omissions, ambiguity, inconsistency, or error that they may discover upon examination of this solicitation. The City shall not be responsible or liable for any errors and/or misrepresentation that result from the solicitations which are inadvertently incomplete, ambiguous, inconsistent or obviously erroneous.

Any submitted responses may be withdrawn or a revised submission may be substituted prior to the submittal deadline. The solicitation documents submitted to the City cannot be altered, amended, or withdrawn by the Respondent after the submittal deadline, unless such alteration, amendment or withdrawal notice is approved in writing by the Purchasing Manager.

An opened response may not be changed for the purpose of correcting any error by the

Respondent or Respondent’s agent. Any ambiguity in the submittal as a result of omission, error, lack of clarity or noncompliance by the Respondent with specifications, instructions, and all conditions shall be construed in the favor of the City. If the unit prices and their extensions do not coincide, the City may accept the price most beneficial to the City, and the Respondent will be bound thereby.

Contract Term

The City intends to enter into a contract with the awarded Contractor for a period of one (1) year with three (3) additional one (1) year term renewal options. The contract will automatically renew unless either party provides a written cancellation notice at least thirty

(30) days before the active term end date. The contract pricing must be valid for at least the first full year of the contract.

Any price increases, when renewing the Agreement, must be submitted to the City at least one hundred and twenty (120) days prior to a potential renewal. Price increases shall not exceed five percent (5%) of the then-current rates unless the Contractor provides written justification demonstrating that a higher increase is necessary due to documented market-based cost increases, subject to the City’s review and approval. Any proposed price increase must be agreed upon in writing and signed by both parties prior to becoming effective and before the price adjustment will be considered for any future invoices. In the event the City and the

Contractor are unable to reach agreement on a proposed price adjustment, the City may elect to terminate the Contract.

Contract Termination

If at any time, the successful Contractor fails to fulfill or abide by the terms, conditions, specifications, or performance requirements of this solicitation, or any contract awarded and entered pursuant thereto, the City reserves the right to deduct charges from successful

Contractor’s invoice at the time it is due; or Cancel the contract at the City’s convenience, without penalty, by furnishing written notice of termination to Contractor, and select another

Contractor and award a contract to its Contractor pursuant to the terms thereof.

At the City’s sole discretion, any awarded contract may be canceled or terminated for convenience without penalty at any time by giving the Contractor thirty (30) days written notice. The Contractor may be entitled to payment for services actually performed; to the extent said services are satisfactory.

Availability of Funds

This solicitation is conditioned upon the availability of federal, state, or local funds, which are appropriated or allocated for payment of the requested services. If, during any stage of this contract, funds are not allocated and available for the requested services, the contract will be canceled. The City will notify the Contractor at the earliest possible time if this occurs.

3. Project Details

3.1. Minimum Requirements

The Contractor's site must be within an 85-mile radius of the Howard Road Wastewater

Treatment Plant, located at 2301 Howard Road in Waxahachie, Texas.

3.2. Scope of Work / Specifications

Contractor shall provide all equipment, fuel, chemicals, and personnel necessary to dispose of

Waste from by the wastewater treatment plant. The Contractor shall supply the City with records and documentation, enabling the City to comply with permits issued by the Texas

Commission on Environmental Quality and the United States Environmental Protection Agency.

Weight tickets and manifests shall be provided for each load delivered to the Contractor.

During the term of the contract the Contractor shall be responsible for obtaining, and maintaining good standing, all licenses (including professional licenses, if any), permits, inspections and related fees for each or any such licenses, permit and/or inspections required by the State or others government entity to accomplish the work specified in this solicitation and the contract. The following information from the disposal facility must be included with each proposal:

• Copy of state permit to operate disposal site

• Copy of most recent site inspection

• Copy of permit to accept Class B Biosolids

• Provide three (3) references from other clients from whom vendor has been disposing of Waste for a minimum of two (2) years

Additional Work

The City may add to these specifications with the joint approval of the Contractor and the City.

All modifications shall be in writing.

A. In the event that the City requires additional work outside of these specifications, the

Contractor shall perform all work at a competitive industry price.

B. Additional work may be added to the contract as the need arises. The Contractor shall perform all specified and approved additional work.

C. The Contractor must be willing to provide a competitive price for additional work that may be added to the contract.

D. The contractor will be required to demonstrate the ability to properly execute the expanded workload with the necessary increase in labor, materials, and equipment.

Waste Accepted at Facility

The City represents, warrants, and covenants that the Waste delivered to the Contractor at its

Facility, will be free of any unacceptable quantities of hazardous materials, radioactive substances, toxic waste, or other materials deemed unacceptable under applicable federal, state, local, or provincial laws, regulations, or permits. The City shall comply with all applicable federal, state, and local laws, regulations, rules, permits, and orders in all matters related to the disposal of Waste. For the purposes of this solicitation, the term 'Facility' refers to any landfill, transfer station, or other location used for the transfer, processing, or disposal of such waste.

The Contractor shall have the right to inspect all vehicles and containers in order to determine whether the Waste is acceptable waste or unacceptable waste pursuant to all applicable federal, state, and local laws, rules, permits, and regulations.

Limited Access to Enter Facility

The Contractor shall agree to provide the City with access to enter the Facility for the limited purpose of, and only to the extent necessary for, off-loading Waste at the Facility in the manner directed by the Contractor. The City shall be solely responsible for ensuring that its employees perform safely while at the Contractor's Facility and remain in full compliance with all laws, ordinances, rules, permits, and regulations, including but not limited to those issued by or relating to the DOT, EPA, and OSHA.

Standards of Performance

If the Contractor, for any reason, fails to dispose of Waste in compliance with TCEQ 30 TAC

Chapters 312 and 330, as well as U.S. EPA 40 CFR Part 503, the City may, at its discretion and upon providing written notice to the Contractor, terminate its obligations under this agreement.

Invoice and Payment

The Contractor shall include the Purchase Order number on the corresponding invoice. Invoices should be submitted to:

CITY OF WAXAHACHIE

Attn: Accounts Payable

P.O. Box 757

Waxahachie, TX 75168

Alternatively, invoices may be emailed to utilityinvoices@waxahachie.com.

The City of Waxahachie will process payment for services within thirty (30) days upon receipt of the invoice and confirmation of all work performed to the City's satisfaction, as outlined in the scope of services

4. Evaluation Criteria

All submissions received from qualified, responsible, and responsive respondents will be evaluated fully to ascertain which respondent provided a proposal most advantageous to the

City. The respondent’s submittal should provide a straightforward, concise description of the respondent’s capabilities to satisfy the requirements listed in this solicitation.

An evaluation committee (“Committee”) will review the submitted proposals. The Committee will evaluate all submissions and ultimately determine a final list of the most competent and qualified respondents.

During the evaluation process, the Committee and the City reserve the right, where it may serve the City’s best interest, to request additional information or clarifications from the respondents. In fairness to all firms, requests for interviews, visits, or presentations prior to the closing time and date will not be permitted. Interviews with selected firms may or may not be requested at the sole discretion of the City after the closing date. Selection may be made strictly from the information provided in the proposal, however, the City of Waxahachie reserves the right to conduct interviews as well as request presentations from any respondents as part of the final selection process.

The proposals will be evaluated on the following criteria and scored on a 100-point basis:

No. Evaluation Criteria Scoring Method Weight (Points)

1. Cost

Cost will be evaluated based on a mathematical formula comparing the total cost to the other proposers' total cost.

Points Based 40 (40% of Total)

2. Experience, Qualification, and Location

The company should be a well established business with applicable experience and whether the location is within an 85-mile radius of the Howard Road Wastewater

Treatment Plant, located at 2301 Howard Road in Waxahachie, Texas.

Points Based 25 (25% of Total)

3. Validation of required Permits and Inspection

Documentation

Vendor will receive all points if they provide all required and valid permits and inspection documentation

Points Based 25 (25% of Total)

4. References

References from other clients from whom vendor has been disposing of Waste for a minimum of two (2) years

Points Based 10 (10% of Total)

5. General Conditions

5.1. Standard Terms and Conditions

The obligations of the parties under a contract awarded through this solicitation will be performed in Ellis County, Texas. Exclusive venue shall be Ellis County, Texas, and any contract awarded under this solicitation shall be governed by the laws of the State of Texas. All work must be in compliance with and conform to any and all applicable state or local laws, ordinances, regulations, codes, rules, policies, and interpretations thereof.

All submittals shall be subject to the Texas Public Information Act Texas Government Code

552 unless the respondent clearly and prominently identifies a particular section in the submittal as proprietary and said item unequivocally qualifies for this exception under the Act as determined by the Texas Attorney General.

Texas Government Code Chapter 176 mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Waxahachie, including affiliations and business and financial relationships such persons may have with City of Waxahachie officers. An explanation of the requirements of Chapter 176, applicable forms, and a complete text of the new law is available at: https://www.ethics.state.tx.us/filinginfo/conflict_forms.htm. By doing business or seeking to do business with the City of Waxahachie, you acknowledge that you have been notified of the requirements of Chapter 176 of the Texas Local Government Code and that you are solely responsible for complying with the information provided.

Once a selection is made and the City has the intent to award, the successful respondent will be required to submit Form 1295 to the State of Texas electronically prior to executing the agreement. https://www.ethics.state.tx.us/filinginfo/1295/

Lobbying of selection committee members, City staff, or City Council members will not be permitted nor tolerated during the solicitation process.

Prohibition of Boycott Israel: By submission of this solicitation response, the Contractor verifies that they will not Boycott Israel and agrees that during the term of this Contract, they will not

Boycott Israel as that term is defined in Texas Government Code 2271. Effective September 1, 2019, this section does not apply if the Vendor is a sole proprietor, a non-profit entity, or a governmental entity; and only applies if: (i) the Vendor has ten (10) or more full-time employees and (ii) this Contract has a value of $100,000.00 or more to be paid under the terms of this Contract.

Prohibition of Boycott of Energy Companies: By submission of this solicitation response, the

Contractor verifies that is does not Boycott Energy Companies and agrees that during the term of this Agreement will not Boycott Energy Companies as that term is defined in Texas

Government Code 2276, as amended. This section does not apply if the Contractor is a sole proprietor, a non-profit entity, or a governmental entity; and only applies if: (i) Contractor has ten (10) or more full-time employees and (ii) this Agreement has a value of $100,000.00 or more to be paid under the terms of this Agreement.

Prohibition of Discrimination Against Firearm Entities and Firearm Trade Associations: By submission of this solicitation response, the Contractor verifies that it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (ii) will not discriminate during the term of the contract against a firearm entity or firearm trade association as that term is defined in Texas Government Code 2274. This https://statutes.capitol.texas.gov/Docs/GV/htm/GV.552.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.552.htm https://statutes.capitol.texas.gov/Docs/LG/htm/LG.176.htm https://www.ethics.state.tx.us/filinginfo/conflict_forms.htm https://www.ethics.state.tx.us/filinginfo/1295/ https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2271.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2276.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2276.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2274.htm section only applies if: (i) Contractor has ten (10) or more full-time employees and (ii) this

Agreement has a value of $100,000.00 or more to be paid under the terms of this Agreement;

and does not apply: (i) if the Contractor is a sole proprietor, a non-profit entity, or a governmental entity; (ii) to a contract with a sole-source provider; or (iii) to a contract for which none of the submittals from a company were able to provide the required certification.

The Contractor shall be and remain an independent contractor throughout the term of any contract awarded pursuant to this soliciation for all purposes, including but not limited to, the application of the Fair Labors Standards Act minimum wage and overtime payments, Federal

Insurance Contribution Act, the provisions of the Internal Review Code, and all State of Texas revenue, workers compensation, and unemployment insurance laws. The Contractor will retain sole and absolute discretion over the manner and means of carrying out the activities and all responsibilities listed herein. The Contractor agrees that it is a separate and independent enterprise from the City and that it has full opportunity to find other business, that it has made its own investment in its business, and that it will utilize a high level of skill necessary to perform the work. This agreement shall not be construed as creating any joint employment relationships between the Contractor and City, and the City will not be liable for any obligation incurred by the Contractor.

5.2. Contractor Insurance Requirements

Contractors on City property or public right-of-way for the City of Waxahachie shall provide the

City a certificate of insurance evidencing the coverage and coverage provisions identified herein.

The Contractor hereby covenants and agrees to indemnify, hold harmless, and defend the City, its officers, agents, servants, and employees, from and against any and all claims or lawsuits of any kind or character, whether real or asserted, for either property damage or loss (including alleged damage or loss to contractor’s business, and any resulting lost profits) personal injury, including death, to any and all persons, and damages for claims of intellectual property infringement, arising out of or in connection with this agreement, to the extent caused by the acts or omissions of contractor, its officers, agents, subcontractors, servants or employees.

All insurance and certificate(s) of insurance shall contain the following provisions: (1) name the

City, its officers, agents, and employees as additional insureds as to all applicable coverage with the exception of Workers' Compensation Insurance; (2) provide for at least thirty (30) days prior written notice to the City for cancellation, non-renewal, or material change of the insurance; (3) provide for a waiver of subrogation against the City for injuries, including death, property damage, or any other loss to the extent the same is covered by the proceeds of insurance.

All insurance companies providing the required insurance shall be authorized to transact business in Texas and rated at least “A” by AM Best or other equivalent rating service.

The Contractor shall during the term hereof maintain in full force and affect the following insurance: The City reserves the right to amend or require addition all types depending on the nature of the work.

The successful Contractor shall procure and maintain in force during the terms of any contract awarded pursuant to this solicitation, at its own cost, the following minimum insurance coverage:

Type of Insurance Amount of Insurance Provisions

A. Commercial General

(Public) Liability to include coverage for:

A. Premises/Operations

B. Products/Completed

Operations

C. Independent Contractors

D. Personal Liability

E. Contractual Liability

$1,000,000 each occurrence

$2,000,000 general aggregate

$2,000,000 Umbrella/ Excess

Liability

City to be listed as additional insured and provided 30-day notice of cancellation or material change in coverage.

City requires that insurer be rated A or higher by A.M. Best or equivalent.

Waiver of subrogation

2. Business Auto Liability • $1,000,000 per occurrence

• $1,000,000 aggregate or;

• $1,000,000 combined single limits

City to be named as a additional insured

3. Workers’ Comp &

Employers’ Liability

Statutory Limits

$1,000,000 each accident

Waiver of subrogation

Prior to the execution of any awarded contract by the City, the successful Contractor shall forward Certificates of Insurance to the department contact that will be managing the contract.

The required insurance policies shall be procured and maintained in full force and effect for the duration of the awarded contract. The Certificate Holder shall be the City of Waxahachie at 408

S Rogers St., Waxahachie, TX 75165.

6. Vendor Questionnaire & Submissions

6.1. Authorized Respondent’s Information

6.1.1. Authorized Official's Contact Information*

Please provide the contact Information of the authorized official submitting this response.

-Legal Name

-Title

-Email Address

-Phone Number

*Response required

6.1.2. Response Confirmation*

By clicking "Please confirm" below, hereon affixed, the respondent declares they have read this solicitation entirely and with full knowledge of the requirements, does hereby agree to furnish the services in full accordance with the requirements of this solicitation if selected.

Confirming also indicates the following:

• Person or person’s interest in this solicitation as principals are those named herein.

• I (we) have carefully examined the contents of this solicitation, and its requirements, and agree to the terms stated herein.

• The respondent acknowledges the Conflict of Interest Clause and agrees to follow the necessary requirements.

The undersigned represents that they are authorized to bind the Respondent to fully comply with the terms and conditions of this solicitation's requirements.

☐ Please confirm

*Response required

6.1.3. Conflict of Interest Questionnaire*

Please download the document below and upload the completed questionnaire.

• Form_CIQ_(Conflict_of_Inter...

*Response required

6.2. Company Information

6.2.1. Please provide your company's most recent signed W-9*

Please download the below documents, complete, and upload.

• Blank_W-9_2024.pdf

*Response required https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1798/07a52eb7-fa3b-431c-bff2-4635ee633b79_Form_CIQ_%28Conflict_of_Interest_Questionnaire%29_-_CIQ.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4PTHUNMKQ%2F20260107%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260107T140001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEK7%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQDrAHVsclVzBSlIiQAg5xer3gwNT4ij77XDGRizfsvkNQIgB%2BnTamrFJq%2FOfNFhUagy0B2SSUNaeqdg7yigGXIgR3oqjAUIdxACGgw4OTIzNjQ2ODc2NzIiDB3czec83A0Ld%2FbYIyrpBOwCaSOBQzJ8frA%2BPYckx1lDVuhCgZr2Y%2FY%2F5pCGU7H4k0ME8othFxsCMGWMUVD%2BWqIJUfjbYYq51DTWO0jnJCZXx4cBS%2FdMv09ckJpuENynNr4zi03WnyXvPmE2LMvEGsRPlh6nvJKZqQMRB3WnoInlFSgFZ6AwTvjuWc5cupATo%2BX1ybr%2FsghC85xOfADWuhTT7Df%2Fft98s3KxqtuBLKe4kyz4s2jgb2Hqk5hMnVtJMXJpQ02M4Dl8%2FF7%2Be98SZb%2FmN0DO7V4bFABEXdJx1bUrXsaV13TaxH3322lK4TiS9Yu49QTh5EFVjWX4EIcTXI8mLCpJjJE77kpM1XTHpD9etk5aS6wUZvDB2o3WgVNP2orvV%2FxziU8shokvjhO2pG6jldtCoOj69x5UaXaDgTaI1g30QrWtiw3gjEcpn7OF6HyKjdHlX5ffPehnspfSiwITk97eVyumulMWWkUBK3KrF9AAOGOaTeQuazNXSIceNMFOZb9VAfWzoQ3DS7X5UUZfNxbj1rowe2JK%2FueOs%2FVEsJkaPgRvjtgpN63sdqL7S057YMvFdXsR7O2pIJbiLyCBJPvq450jiGMYxmIhE%2Brlyc56Rvc2YOyi%2BA%2F44j3JuWXhx6%2BHb4pclwIx6M2ExYJPU60CCNzfAvPvaeQW9X3gFWl4UnrP1vuLo0rbcjR54xOMnT96qXGLMqHezW%2Fof7mjNxNEusbE0zHWVXR2gR7s%2BkkGH%2FXzD31mvc3VSDUjgz77utRUY9JY1u7DpoDTV3HDBmvQoeiYVKKOwb7hFgdQTn6FopmMGbRBDAcRFxDHGFI2%2BbyO27BvMMfM%2BcoGOpkBOK6YSexUnmwJ5CD8fZsWtBEIikKEnHhBL87dD%2BsCsUdGYWgNFFpsjk5HE34U28J5SCGqPrSO2XQvO9K1J8YbDZwFy6ZnH6%2Bx0zveZ5hrFRiCSYIt%2FFIZM82anYwG%2FVGvHOwhGdgLlFuv%2BfvbkwcRB4bgZIT9uKZ7rP399L61qp4wZsYuPVhQbdaf%2Bq6T2dIjU1ddI8m8lbP9&X-Amz-Signature=2150c76d3e6e43953bc7f42116c9cd968fe684c3800874f3b4c042ad3a54c31f&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Form_CIQ_%28Conflict_of_Interest_Questionnaire%29_-_CIQ.pdf%22&x-id=GetObject https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1798/e5cb081b-5538-4635-8db5-e27f194dc508_Blank_W-9_2024.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4PTHUNMKQ%2F20260107%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260107T140001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEK7%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQDrAHVsclVzBSlIiQAg5xer3gwNT4ij77XDGRizfsvkNQIgB%2BnTamrFJq%2FOfNFhUagy0B2SSUNaeqdg7yigGXIgR3oqjAUIdxACGgw4OTIzNjQ2ODc2NzIiDB3czec83A0Ld%2FbYIyrpBOwCaSOBQzJ8frA%2BPYckx1lDVuhCgZr2Y%2FY%2F5pCGU7H4k0ME8othFxsCMGWMUVD%2BWqIJUfjbYYq51DTWO0jnJCZXx4cBS%2FdMv09ckJpuENynNr4zi03WnyXvPmE2LMvEGsRPlh6nvJKZqQMRB3WnoInlFSgFZ6AwTvjuWc5cupATo%2BX1ybr%2FsghC85xOfADWuhTT7Df%2Fft98s3KxqtuBLKe4kyz4s2jgb2Hqk5hMnVtJMXJpQ02M4Dl8%2FF7%2Be98SZb%2FmN0DO7V4bFABEXdJx1bUrXsaV13TaxH3322lK4TiS9Yu49QTh5EFVjWX4EIcTXI8mLCpJjJE77kpM1XTHpD9etk5aS6wUZvDB2o3WgVNP2orvV%2FxziU8shokvjhO2pG6jldtCoOj69x5UaXaDgTaI1g30QrWtiw3gjEcpn7OF6HyKjdHlX5ffPehnspfSiwITk97eVyumulMWWkUBK3KrF9AAOGOaTeQuazNXSIceNMFOZb9VAfWzoQ3DS7X5UUZfNxbj1rowe2JK%2FueOs%2FVEsJkaPgRvjtgpN63sdqL7S057YMvFdXsR7O2pIJbiLyCBJPvq450jiGMYxmIhE%2Brlyc56Rvc2YOyi%2BA%2F44j3JuWXhx6%2BHb4pclwIx6M2ExYJPU60CCNzfAvPvaeQW9X3gFWl4UnrP1vuLo0rbcjR54xOMnT96qXGLMqHezW%2Fof7mjNxNEusbE0zHWVXR2gR7s%2BkkGH%2FXzD31mvc3VSDUjgz77utRUY9JY1u7DpoDTV3HDBmvQoeiYVKKOwb7hFgdQTn6FopmMGbRBDAcRFxDHGFI2%2BbyO27BvMMfM%2BcoGOpkBOK6YSexUnmwJ5CD8fZsWtBEIikKEnHhBL87dD%2BsCsUdGYWgNFFpsjk5HE34U28J5SCGqPrSO2XQvO9K1J8YbDZwFy6ZnH6%2Bx0zveZ5hrFRiCSYIt%2FFIZM82anYwG%2FVGvHOwhGdgLlFuv%2BfvbkwcRB4bgZIT9uKZ7rP399L61qp4wZsYuPVhQbdaf%2Bq6T2dIjU1ddI8m8lbP9&X-Amz-Signature=26f4f48b3a9588b6705d5ba7b6f0b6c8dced03a0e320e1481d7dd86136c6b8c1&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Blank_W-9_2024.pdf%22&x-id=GetObject

6.2.2. Full Legal Company Name*

*Response required

6.2.3. Principal Place of Business Address*

*Response required

6.2.4. Principal Place of Business Phone Number*

*Response required

6.2.5. Company Website URL

6.2.6. Person Authorized to negotiate and sign contracts with the city (if different than the

Authorized Contact Provided)

6.2.7. Number of years in business working on similar types of project?* *Response required

6.2.8. State and Date of Incorporation, Partnership, or Ownership Established?* *Response required

6.2.9. Are you a certified Small Business (SBE), Disadvantaged Business Enterprise (DBE), or Historically Under-utilized Business (HUB)?*

☐ Yes

☐ No

*Response required

6.3. Cooperative Purchasing

6.3.1. The City of Waxahachie has established several government entity interlocal agreements. Should any of these Government Entities desire to utilize this contract, would you offer the same terms, conditions,specifications, and pricing to that entity? **

☐ Yes

☐ No

*Response required

6.4. Qualifications & Experience

6.4.1. Please provide a summary of your facility's history and experience in waste disposal

*Response required

6.4.2. Please upload your State Permit to Operate Disposal Site* *Response required

6.4.3. Please upload a most recent site inspection report.*

*Response required

6.4.4. Please upload your permit to accept Class B Biosolids.* *Response required

6.5. References

Provide three (3) references from other clients from whom vendor has been disposing of Waste for a minimum of two (2) years

• Company Name Work Was Completed For:

• Company Location:

• Time Period Service was Provided:

• Contact Person and Title:

• Phone:

• Email:

• Description of Contracted Services:

6.5.1. Reference 1*

*Response required

6.5.2. Reference 2*

*Response required

6.5.3. Reference 3*

*Response required

6.6. Claims and Suits

6.6.1. Has your organization ever failed to complete any work awarded to your company?* ☐ Yes

☐ No

*Response required

6.6.2. Are there any judgments, claims, arbitration proceedings, or suits pending or outstanding against your organization or its officers?*

☐ Yes

☐ No

*Response required

6.6.3. Has your organization filed any lawsuits or requested arbitration regarding awarded contracts within the last five years?

☐ Yes

☐ No

6.6.4. If you have answered "Yes" to any of the claim and suit questions, please provide supplemental information/documents here.

6.7. Additional Information from Respondent (Optional)

6.7.1. Please include any additional references, marketing material, or supporting documentation to justify the respondent's qualifications for this project for review with your submittal.

7. Pricing Table

PROPOSED PRICING

Quantities provided below are an estimate of anticipated tonnage of annual disposal.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Rate per ton for the disposal of sewage sludge or biosolids 10,000 tons

TOTAL