Monthly Compliance Status Report

This document is a Monthly Compliance Status Report form issued by Beaufort County, South Carolina, designed to track Small and Minority Business (S/MBE) participation on county construction projects. The form requires prime contractors to report monthly on their utilization of small and minority-owned businesses, detailing contract amounts, purchase order values, and actual payments made to S/MBE firms. Completed reports must be submitted to the Beaufort County Compliance Office by the 5th day of each month, reflecting activity from the previous month, and may be submitted via mail to P.O. Drawer 1228, Beaufort, SC 29901-1228, by email to dthomas@bcgov.net, or by fax to 843.255.9437. The form requires the prime contractor to certify the accuracy of all information provided and commits to making cancelled checks and supporting documentation available to county officials upon written request.

The report captures essential financial tracking data including the original prime contract amount, change orders to date, and current prime contract amount. For each S/MBE firm engaged on the project, contractors must document the firm type, quote amount, contract or purchase order date and amount, monthly payments with check numbers, and cumulative payments to date. The form requires separate tracking of Small Business Enterprise (SBE) and Minority Business Enterprise (MBE) expenditures, along with total S/MBE expenditures to date. The reporting requirement applies to all Beaufort County projects and serves as the primary mechanism for ensuring compliance with the county's Small and Minority Business Participation Program, which was revised as of February 2, 2022.