Exhibit_2_Proposal_Response_25-010P.pdf

Flagler County BoCC

RFP 25-010

EXHIBIT 2 - PROPOSAL RESPONSE REQUIREMENTS

RFP NUMBER 25-010P – Demountable Walls and Doors

This section identifies specific information which must be contained within the proposal and the order in which such information should be organized. The information each Proposer provides will be used to determine those Proposers with the background, experience and capacity to perform the scope of services as stated in this RFP and which Proposal best meets the overall needs of the County. For more information on the evaluation process, refer to the Request for Proposals, Section B, Evaluation of Proposals.

2.01 INFORMATION TO BE SUBMITTED

The contents of each Proposal will be organized and arranged with tabs in the same order as listed below in Section 2.01 and with the same TAB numbers. The Proposal should contain sufficient detail to permit the County to conduct a meaningful evaluation. However, overly elaborate responses are not requested or desired.

The contents of the Proposal package, if submitted in hard copy, must include one bound paper original, three bound paper copy(s), and one electronic format copy.

NOTE: Electronic submissions should be submitted on a USB drive or in Microsoft Office® or Adobe Acrobat® PDF format in one file that includes all required TAB sections shown below in a continuous file. Do not submit proposals in separate files for each TAB section. Do not protect the password or otherwise encrypt electronic submission. For more information regarding submission of Proposals, refer to the Request for Proposals, Section A.02, Submission of Proposals.

2.02 PROPOSAL FORMAT

TAB 1 - INTRODUCTION

Include the following in Tab 1 of the Proposal.

1. A cover page that identifies Proposer, the RFP by title and the RFP number.

2. An introductory letter/statement that describes your proposal in summary form (limit 2 pages).

3. A table of contents.

TAB 2 – MINIMUM QUALIFICATION REQUIREMENTS

In Tab 2 submit the information and documentation requested that confirms Proposer meets the following minimum qualification requirement(s):

1. Must be registered with the State of Florida, Division of Corporations to do business in Florida.

No documentation is required. The County will verify registration.

2. Proposer must be licensed/permitted/registered by the State of Florida for this type of work.

Provide a copy of Proposer’s current valid license/permit/registration for wall and doors issued by the State of Florida.

Provide the following information for the three qualifying clients.

a. Name of customer

b. Location (City/State)

c. Customer contact name

d. Contact phone

e. Contact email

f. Service dates (Start/End)

g. Components (from list above)

3. Proposer Is NOT listed on the Florida State Board of Administration, Scrutinized

List of Prohibited Companies found at the SBAFLA website at http://www.sbafla.com/fsb/FundsWeManage/FRSPensionPlan/PFIA/tabid/1478 /ItemId/3354/Default.aspx

No documentation is required. The County will verify http://www.sbafla.com/fsb/FundsWeManage/FRSPensionPlan/PFIA/tabid/1478/ItemId/3354/Default.aspx http://www.sbafla.com/fsb/FundsWeManage/FRSPensionPlan/PFIA/tabid/1478/ItemId/3354/Default.aspx http://www.sbafla.com/fsb/FundsWeManage/FRSPensionPlan/PFIA/tabid/1478/ItemId/3354/Default.aspx

4. Proposer has not been convicted of a public entity crime per Section 287.133, Florida Statutes or environmental law in the past five years.

Proposer must complete Attachment D and submit with its Proposal attesting that it has not been convicted of a public entity crime or environmental law in the past five years.

5. If Proposer is submitting as a joint venture, I must file the required documents with the Florida Department of Business and Professional Regulation as required by Florida Statute Section 489.119, prior to the Due Date and Time. If Proposer is a joint venture, provide a copy of Proposer’s approved filing with the Florida Department of Business and Professional Regulation. If Proposer is not a joint venture, provide a statement to that effect.

6. Proposer has no reported conflict of interests in relation to this RFP.

Disclose the name of any officer, director or agent who is also an employee of the County. Disclose the name of any County employee who owns, directly or indirectly, any interest in the Proposer’s firm or any of its branches. If no conflicts of interests are present, Proposer must submit a statement to that affect.

TAB 3 – FORMS

Provide the completed and executed Attachments included in this RFP in Tab 3.

1. Attachment A. A fully completed copy of Proposer’s W-9 that has Proposer’s Federal

Identification Number and is signed and dated.

2. Attachment B. Fully executed Acknowledgement of Addenda.

3. Attachment C. Proposal Signature Form.

4. Attachment D. Public Contracting and Environmental Crimes Certification

5. Attachment E. Insurance and Bond Statement

TAB 4 - TRADE SECRETS

Pursuant to Section A.24, Trade Secrets, in Tab 4, identify any trade secret being claimed.

NOTE: Designation of the entire Proposal as “Trade ‘Secret’, ‘Proprietary’ or ‘Confidential’ is not permitted and may result in a determination that the Proposal is non-responsive and therefore will not be evaluated or considered. The proposer must submit purported trade secret information as follows:

1. Proposer shall cite, for each trade secret claimed, the Florida Statute number which supports the designation.

2. Proposer shall submit a brief written explanation as to why the cited Statute is applicable to the information claimed as a trade secret.

3. The proposer shall provide an additional original paper copy and electronic copy of its proposal that redacts all designated trade secrets.

TAB 5 - PROPOSER STATEMENT OF ORGANIZATION

In Tab 5, provide information and documentation on Proposer as follows:

1. Legal contracting name including any dba.

2. State of organization or incorporation.

3. Ownership structure of Proposer’s company.

(e.g., Sole Proprietorship, Partnership, Limited Liability Corporation, Corporation)

4. A fully completed (signed and dated) copy of Proposer’s W-9 that includes

Proposer’s Federal Identification Number.

5. Contact information for Proposer’s corporate headquarters and local office (if different). Include the following:

a. Address

b. City, State, Zip

c. Phone

d. Number of years at this location

6. List of officers, owners, and/or partners or managers of the firm.

7. Contact information for Proposer’s primary and secondary representatives during this RFP process to include the following information:

(a) Name

(b) Phone

(c) E-mail

(d) Mailing Address

(e) City, State, Zip

TAB 6 – PROPOSER BACKGROUND, EXPERIENCE AND PAST PERFORMANCE

In Tab 6, provide details of Proposer and its team’s experience to include the following:

1. Provide a summary of Proposer’s background, size, and years in the business of demountable wall manufacturing or supply.

2. Identify and include information regarding experience and qualifications of Proposer’s key staff (e.g., customer services representatives, managers, supervisors) to be assigned to the services. Include a summary bio for each and the roles of each individual in the provision of services to the County.

3. Identify any proposed sub-contractors to accomplish the work. Include the name of the individual(s) to be assigned, and an overview of their experience and qualifications related to installing demountable walls and doors.

4. Provide a brief summary regarding any prior or pending litigation, either civil or criminal, which may affect the performance of the services to be rendered herein, in which the Proposer, any of its partners, employees or subcontractors is or has been involved within the last three years.

5. Provide an explanation of any of the following that Proposer has incurred from a governmental entity in the past five years:

a. Early contract termination

b. Administrative fines

c. Liquidated damages

d. Instances in which the governmental entity withheld or retained portions of payment for performance deficiencies

e. Any other assessed penalties or fines

6. Provide details of any ownership changes to Proposer’s organization in the past three years or changes anticipated within six months of the Due Date and Time (e.g., mergers, acquisitions, changes in executive leadership).

7. Provide four customer references for which Proposer has provided services, similar to the Scope of Work in this RFP, who are agreeable to responding to an inquiry by the County. DO NOT include Flagler County. The County will review its records in regard to Proposer’s performance on any County contracts. These customers may include those listed in TAB 2, Item 4. References should include the following information:

a. Customer name

b. Customer address

c. Customer contact name

d. Customer contact phone number(s)

e. Customer contact email address

f. Performance period (start/end dates)

1. If Proposer’s proposes to utilize sub-contractors, submit the name of the firm(s) and detail what portion of services each subcontractor will perform.

2. If Proposer is teaming with subcontractors for the provision of services, detail any prior similar work and two or more team members have jointly performed.

TAB 9 – APPROACH AND IMPLEMENTATION PLAN

Provide the Proposer’s project approach and implementation plan to include the following:

1. A narrative of Proposer’s approach to the implementation of services under the new contract to include milestones and timelines.

2. Details of Proposer’s plan for providing these walls and doors.

a. Proposed cost

b. Proposed schedule for delivery

FEES PROPOSAL

Proposers should use the Fees form on the following page to submit its Fees. Fees must be submitted as all-inclusive to provide demountable walls and doors in accordance with the requirements set forth in this RFP.

Submit one hard copy original and one duplicate electronic copy of the Fees form in a separate envelope labeled ‘Fees’ with the Proposer’s name clearly marked on the outside of the package. Include with the original hard copy of the Proposal response.

The supplier may petition the County for a fee increase based upon unusual and unanticipated factors that significantly impact its ability to provide services that is beyond its control. The request shall contain substantial proof and justification to support the need for the fee adjustment. The County, at its sole discretion, may grant or deny the request. The County reserves the right to rescind any fee adjustment granted should the factors that precipitated the increase change.

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FEES FORM

RFP NUMBER 25-010P

Company Name:

Date:

Authorized Signature:

Service

Demountable Wall and FPD-5 Rotary Cut Doors Cost and installation.

TOTALS

END EXHIBIT 2