EXHIBIT 1 to ATTACHMENT A Techinical Specifications_Final_nd_DOJ05312024.docx

EXHIBIT 1

TECHNICAL SPECIFICATIONS

FOR THE PURCHASE OF

VENDING MACHINES AND RELATED OPTIONS, ADD-ON PRODUCTS, AND SERVICES

NOTE: THE CONTENT OF THIS “EXHIBIT 1” WILL BE REDRAFTED SPECIFICALLY FOR EACH FINAL PRICE AGREEMENT.

1.0 GENERAL INFORMATION

The State of Oregon, Department of Administrative Services, Procurement Services, DAS PS, on behalf of Oregon Commission for the Blind (OCB) and ORCPP members as allowed under ORS is soliciting written proposals from qualified vendors to provide Vending Machines of various sizes, to vend a wide variety of product. Machines will have required and optional components, of the newest technology and design that can be operated by blind and legally blind individuals. The awarded Contractors will be required to provide Vending Machines in all regions of Oregon as required in Purchase Orders, along with desired, replacement parts, repair service and on-site training of each New/unused Vending Machine offered and purchased.

1.1 PRODUCT BRAND SPECIFICATION:

Any Vending Machine, it’s required, or optional components and brand name listed in the Specifications shall only establish the minimum requirements for quality, utility, durability, function, purpose, etc. Contractor(s) may show cost differences, alternates, and options in an Offer. See generally ORS 279B.200 and OAR 125-247-0691

1.2 SILENCE OF SPECIFICATIONS:

The apparent silence of the specifications as to any detail, or the apparent omission of a detail in Specifications for Vending Machines shall be interpreted as requiring that Contractor shall perform to only the best commercial practice and materials and workmanship of first quality that Contractor shall supply and incorporate into the Vending Machines. However, if any omitted specification results in ambiguity as to material characteristics of a Vending Machine, and inclusion is necessary to enable a reasonable person in the particular industry to properly identify such characteristics, and Contractor failed to seek a formal request for change during the solicitation process for the Price Agreement, then Contractor shall provide Vending Machines meeting the Authorized Purchaser’s needs with regard to any omitted specification.

1.3 PRECEDENCE OF SPECIFICATIONS:

Should there be a discrepancy between the Specifications and the Price Proposal -Attachment E, unless otherwise determined by the SPC in writing, the written specifications will take precedence.

1.4 ADHERENCE TO THE SPECIFICATIONS:

Deviations from Specifications discovered by Authorized Purchaser after delivery shall be corrected by Contractor, by replacement, credit or other method, at no additional cost, as agreed upon by Authorized Purchaser.

2.0 CATEGORY AND TYPES OF VENDING MACHINES:

Provide the following items per market basket by category and include Product Specifications, machine size, function, delivery, training plan and repair parts availability. Each category will be

· Snack Vending Machines

· Refrigerated Fresh/Frozen Food Vending Machines

· Cold and Hot Beverage Vending Machines

· Micro Market Glass Front Coolers – to include coolers w/touch card readers ie PicoCoolers

· Ice Vending

· Retail (non-food) Store Vending Machines

· Security Cages & Other Vending Machine related items.

NOTE: The number associated with each Vending Machine corresponds to the number on “Attachment E”, Cost Proposal Form, in the RFP.

Types of New/Unused Vending Machines may be purchased are listed below:

1. Indoor Glass Front Snack Vending Machine (up to 40 selections) Small;

2. Indoor Glass Front Snack Vending Machine (40+ selections) Large;

3. Chilled Snack Vending Machine (up to 40 selections) Small;

4. Chilled Snack Vending Machine (40+ selections) Large;

5. Outdoor Glass Front Snack Vending Machine (up to 40 selections) Small

6. Outdoor Glass Front Snack Vending Machine (40+ selections) Large

7. Refrigerated Fresh Food Vending Machine

8. Frozen Food Vending Machine

9. Combo Glass Front Food/Beverage Vending Machine

10. Hot Beverage Vending Machine

11. Glass Front Beverage Vending Machine Small

12. Glass Front Beverage Vending Machine Large

13. Bottle or Can Stack Beverage Vending Machine;

14. Ice Vending Machine (bag &/or bulk by weight)

15. Ice/Water Vending Machine (bag/bulk)

16. Micro Market Glass Front Coolers – to include coolers w/touch card readers such as PicoCoolers

17. Indoor Retail (non-food) Vending Machine (4 - 38 selections)Small

18. Indoor Retail (non-food) Vending Machine (40+selections)Large;

19. Outdoor Retail (non-food) Vending Machine (with 26-40 selections)Small:

20. Outdoor Retail (non-food) Vending Machine (with 40+selections)Large:

21. Outdoor Security cages -Various Vending Machines

22. Indoor Security cages – including Department of Corrections compliant.

3.0 MANDITORY SPECIFICATIONS;

ALL OFFERED VENDING MACHINES MUST BE OR HAVE THE FOLLOWING, AS RELEVENT TO THE MACHINE TYPE CONTRACTOR IS SUBMITTING.

1. New unused product, with the newest technology and design.

2. Free from defects;

3. ADA compliant;

4. Temperature controls to meet the highest standards for minimum and maximum for hot and cold dispensed product.

5. Appropriate Waste Water Shutoff/Drain Systems (Hot Beverage & Ice machines)

6. Maximum 72 inches in height;

7. Able to fit through a 32 inch door opening when for indoor use;

8. Ground Fault Interrupter (GFI) electrical plug;

9. Multiple Drop Bus (MDB) Ready;

10. DEX Harness;

11. Double insulated or grounded;

12. Speech Output ready;

13. Data Recall and Non-Resettable Sales;

14. Equipped with Self-Diagnostics;

15. Coin and Bill Validator w/ secured box and able to accommodate a Credit Card or Cashless system;

16. Slug rejection and coin-return features;

17. Multi-Pricing capability;

18. Operate on AC-110 volts;

19. Guaranteed Delivery System.

(If no product is dispensed machine activates refund to customer);

20. Coin lock box;

21. LED Lighting;

22. Data Recall and Non-Resettable Sales; Equipped with Self-Diagnostics; FCC approved:

23. NAMA and UL listed or Highest Electrical Standards for electrified product.

24. Outdoor models – must have high security and safety features including but not limited to impact resistant window cover, rain guards, rodent resistance, interlocking door, in-cabinet design, and anti-pry covers;

25. If applicable Energy Star® label (or equivalent) or can utilize energy-saving devices such as the Vending Miser® or equivalent, and;

26. Any other requirements considered standard in the industry for new Vending Machines.

4.0 OPTIONAL COMPONENTS FOR ALL VENDING MACHINES;

The following Vending Machine components are optional for all Vending Machines:

1. Nutritional Information - provides easy-to-read nutritional facts;

2. Product precautions – easy to read (ie sharp object, may contain peanuts, etc.)

2. Internal Tactile Keypad and External Tactile Selection Keypad;

3. Color Display with Keypad or Touchscreen;

4. Built-in cashless solution;

5. Mobile payment capability;

6. Shopping Cart - enables multi-product purchases in one, simple transaction;

7. Healthy Graphics Package;

8. Custom Graphics Package;

9. Surround and Integrated Payment LED;

10. Electronic anti –theft;

11. Whether indoor or outdoor, crime prevention measures in place;

12. Winner Mode, Discount Mode at operator's discretion, and;

13. Any other optional features OCB considers necessary and in the best interest of OCB

5.0 OPTIONAL COMPONENTS FOR OFFERED VENDING MACHINES;

5.1 SNACK VENDING MACHINES – Tabs 1-6;

The following components are desired for each Snack Vending Machine proposed.

1. Dual Spirals;

2. Common tray Vending Machine motors for snack, candy, pastry, gum and mints. One motor will fit all;

a. This feature is required to reduce the cost of maintaining various supply parts, and allow the operator to perform consistent repair functions;

3. Vending Machine motors with home switches to guarantee spirals will always rotate and end at the same location;

a. Prevents product from being too far in or too far out;

4. Easy to reconfigure any tray selection, as the spiral will fit on any selection, and be able to use small and large spirals;

5. Electronic motor coupling with ability to re-configure individual selections within the same coil tray or with dual coil trays as needed;

6. Easy programming no parts or tools required;

7. “Space to Sales” Programming;

8. Ability to program two spirals to work together; a capability if same item is vended out of two alternating spirals, allowing for an even flow of vends, and decreases empty produce spirals;

9. Chilled models - Machine must keep a constant temperature of 37 to 41 degrees in all trays, and;

10. Any other component OCB may require for the operation of the Vending Machine BE program.

5.2 REFRIGERATED FOOD VENDING MACHINES – Tab 7;

The following components are desired for each Refrigerated Vending Machine proposed;

NOTE: Refrigerated food Vending machines shall dispense prepared, pre-packaged breakfast, lunch and dinner items in a variety of sizes.

1. Machine keeps a constant temperature range between 37 to 41 in all trays;

2. Temperature Safety Lockout;

3. Safety reversing feature – reduces accidental injury and machine down time by allowing operator to dislodge fallen products;

4. Refrigerated storage area;

5. Two-way rotation drum;

6. Zone merchanting alternatives, and;

7. Any other refrigerated food Vending Machine components OCB finds is in the best interest of the OCB’s Business Enterprise Program (BEP).

5.3 FROZEN FOOD VENDING MACHINES – Tab 8

The following components are desired for each Frozen Food Vending Machine proposed;

NOTE: Frozen food Vending machines shall dispense prepared, pre-packaged breakfast, lunch and dinner items in a variety of sizes.

1. Triple pane, fogless glass door(s);

2. Large capacity refrigeration system;

3. Adjustable temperature settings;

4. Programmable defrost with electronic control;

5. Oversized product delivery chute, capable of handling very large package sizes, and;

6. Any other frozen food Vending Machine components OCB finds is in the best interest of the BE.

5.4 OFFERED COMBO FOOD/BEVERAGE VENDING MACHINES – Tab 9

The following components are desired for each combo and/or multi-zoned Food/Beverage Vending Machine proposed;

1. Option cup sizes;

2. Standard water valve connections;

3. Guaranteed cup delivery sensor;

4. Rinse hose for easy cleaning and sanitation;

5. Optional flavored coffee selections, complete with whippers;

6. Espresso;

7. Cream;

8. Sugar;

9. Sugar substitute;

10. Filtration System for incoming water and dispensed beverage;

11. Service light inside for servicing;

12. Menu board backlit;

13. Ready serving light, notify consumer when beverage is ready;

14. Optional overflow waste receptacle

15. Water tank three (3) gallon minimum of preheated water, and;

16. Any other hot food Vending Machine components OCB finds is in the best interest of the BEP.

5.6 OFFERED GLASS FRONT BEVERAGE VENDING MACHINE - TAB 10, 11 & 12

The following components are desired for each glass front Beverage Vending Machine proposed;

1. Front load only;

2. High capacity of bottles, cans or a combination of both bottles and cans, and;

3. Any other glass front beverage Vending Machine components OCB finds is in the best interest of the BEP.

5.7 OFFERED BOTTLE/CAN STACK BEVERAGE VENDING MACHINE(S) - Tab 13

The following components are desired for Each Bottle or Can Stack Beverage Vending Machine proposed;

1. Front load only;

2. High capacity of bottles, cans or a combination of both bottles and cans;

3. Minimum of 6 selections per machine, and;

4. Any other bottle or can stack Vending Machine components OCB finds is in the best interest of the BEP.

5.8 SPECIFICATIONS FOR SELF- SERVE KIOSK MACHINES - TAB 14:

Vending Machines that are self-serve Kiosks must meet the following Mandatory Specifications

1. ADA compliant;

2. Accepts cash, debit and credit cards;

3. Accepts mobile payments;

4. Card dispenser and issuer that can provide company-sponsored membership cards;

5. Receipt printer;

6. Cloud based reporting;

7. Real time tracking;

8. Text alert for operator;

9. Battery backup;

10. Offline queuing – ability to process transaction when internet is offline;

11. Built in video surveillance, and;

12. Any other Self-Serve Kiosk Machine components OCB finds is in the best interest of the BEP.

5.9 OFFERED ICE / ICE AND WATER VENDING MACHINES – Tabs 15 and 16

The following components are desired for each or Loose Bagged Weighed Ice or Ice and Water Vending Machine proposed;

1. An ambient temperature of 32⁰F (0⁰C) or below

2. Weight scale

3. Common interchangeable scale tray

4. Self-bag option with varied size bags

5. Standard water valve connections

6. Water source filtration

7. Rinse hose for easy cleaning and sanitation

8. Guaranteed cup/container delivery sensor

9. Various sized new/unused containers for water and/or ice

10. Insulated doors or appropriate barriers to retain ambient temperature

11. Use of recyclable materials for containers if at all possible

12. Any Ice/Water Vending Machine components OCB finds is in the best interest of the BEP.

5.10 OFFERED INDOOR/OUTDOOR RETAIL NON-FOOD ITEMS VENDING MACHINES – Tabs 17 through 20

The following components are desired for each Convenience Store Item Vending Machine(s)

1. Varied sizes of metal spiral or push hook bar and large single door compartment

2. Glass front or video screen viewing

3. Common tray vending machine motors for various sized/weight items

4. New/Unused Vending Machine Motors with home switches to guarantee spirals will always rotate and end at the same location.

5. Same outside diameter (OD) spirals on every selection – Easy to reconfigure any tray selection as the spiral will fit on any selection market uses small and large spirals.

6. Electronic Motor Coupling with ability to re-configure individual selections within the same coil tray or with dual coil trays as needed

7. Easy programming no parts or tools required

8. Space to Sales Programming

9. Ability to program two spirals to work together

10. Same item is vended out of two alternating spirals allowing for an even flow of vends, and, decreases empty produce spirals

11. Chilled models - Machine must keep a constant temperature of 37 to 41 degrees in all trays.

12. Any other Indoor/Outdoor retail Vending Machine optional features and components that OCB may consider necessary.

6.0 ADDITIONAL REQUIREMENTS

6.1 MACHINE DELIVERY, SET UP AND MADE OPERATIONAL

Vending Machines shall be delivered to locations within the State of Oregon on an as needed basis. Delivery shall be made by an authorized Contractor representative, coordinated with an OCB representative, delivered to the site, set in place, programmed and made operational. At the time of receipt of Purchase Order, the Contractor will provide a projected schedule for site delivery, set-up, programming and training. Lift gate delivery is required for safe unloading. An on-site authorized Contractor representative shall demonstrate and train a blind operator to perform the following procedures:

01. How to load each machine type with product;

02. How to set and change product prices for each machine type;

03. How to load coin changer for each machine type;

04. How to set winner mode, combination purchasing and time of day winner mode for each machine type;

05. Hook up and operate speech module;

06. Ensure that the technical manual for the machine is provided to the blind operator.

6.2 BILL VALIDATORS AND COIN MECHANISMS

These vending machine parts are integral to the merchandising systems of the above listed vending machines. They are also critical as replacement parts. We require the following features:

01. The coin mechanisms must have 5-6 self-replenishing tubes;

02. The coin mechanisms must be able to accept U.S. $.05, .10, .25, and $1 .00 (coins) and tokens;

03. Tamper/vandal resistant;

04. Menus for configuring, auditing, running built in diagnostics;

05. Must be compatible with and capable to support Bill Recyclers as well as credit card acceptors/readers, designating specifically which manufacturers and models each is compatible with;

06. They must be able to detect counterfeit and foreign denominations and reject them without delivering product;

07. They must be able to be environment tolerant. Contractor must provide tolerances and preventive measures necessary for use.

6.3 CUSTOMER SERVICE AND QUALITY ASSURANCE

Customer service and quality assurance go hand in hand and are key to successful BEP owners. Customer service and Quality Assurance programs will provide BEP owners with availability for free access to both the company customer service and quality assurance programs. Contractor will provide details on customer service availability, how quickly their customer service center can respond and quality assurance provisions as relevant, automated monitoring, remote troubleshooting, in person review, and repair, replacement as needed. Contractor will also be required to address when and how manufacturers warranties and guarantees relating to quality assurance will be used and how customer service will aid in such provisions.

6.4 BEP OWNTER TRAINING PROGRAM

Upon placement of a Vending Machine, if a BEP owner requires additional training (See 6.9 for Required Training Workshops below) for the new machine, OCB or the Authorized Purchaser will arrange with Contractor dates, times and locations as required. Contractor is required to provide training and training material to the BEP owner, so that the BEP owner can operate machines unaided.

6.5 CREDIT CARD/PRODUCT INFORMATION MEDIA

Proposers shall provide available credit card equipment and credit card processing programs that can be ordered for new machines as well as retrofitted to older models purchased within the past ten (10) years and submit costs associated with the available options.

6.6 VENDING MACHINE SPEECH MODULES

Vending machine speech modules are needed to sustain independence for blind operators. Submit the proposed speech module identifying the capability to perform text to speech on displayed information.

6.7 WARRANTY / SUBSTITUTIONS:

A warranty is required on all items purchased against defective materials, workmanship, and failure to perform in accordance with required industry performance criteria, for a period of not less than 730 days from the date of acceptance by the purchaser. Any deviation from these criteria must be documented in the Price Agreement or the above statement shall prevail. Delivery of substitute commodities requires prior written approval from the ordering location.

6.8 INSURANCE, GENERAL LIABILITY

The Contractor shall take out and maintain during the life of this agreement Comprehensive General Liability as shall protect contractor from claims for damage for personal injury, including accidental death, as well as claims for property damages which may arise from operating under this agreement whether such operations are by himself or by anyone directly or indirectly employed by him, and the amount of such insurance shall be the minimum limit as follows:

Contractor's Comprehensive General Liability Coverage, Bodily Injury & Property Damage - $1,000,000 Each Occurrence, Combined Single Limit.

Upon Contractor's execution of the Contract, Contractor shall furnish the OCB with written evidence, acceptable to the OCB, of the existence of such insurance coverage.

6.9 VENDING MACHINE REQUIRED TRAINING WORKSHOPS

The Contractor shall provide three (3) regional workshops for vending machine training annually by a technically knowledgeable representative. Regional workshops shall be held in the Portland, Salem and Medford areas, as determined by the OCB. Machines, date, time and place of training will be coordinated between the Contractor and the OCB. Each year the Contractor shall set up a display and conduct a presentation during the OCB’s spring in-service training, location to be determined by the OCB. If additional trainings are needed OCB will arrange with Contractor dates, times and locations as required.

6.10 CONTINUED TECHNICAL RESPONSE

As a part of the continued service the Contractor will provide technical response for the vending machines purchased for the life of the agreement. It is imperative that the response to calls placed with the Contractor be responded to within 24 hours of notification. Replacement parts on machines must be guaranteed to remain available for a minimum of seven years from the date of purchase.