Exhibit_1_-_Sample_Watering_Invoice.pdf
PDF 110 KB Posted
- Attached to
- City Parks Tree Watering Services
- Solicitation number
- IFB25-0346
- Issued by
- Orange County, Orlando City, Florida
About this file
This is a Sample Watering Invoice document related to the City of Orlando's City Parks Tree Watering Services procurement (IFB25-0346). The City of Orlando is seeking bids to provide comprehensive watering services for municipal trees of varying sizes across multiple locations including rights-of-way, medians, and City Parks. The procurement involves five line items with estimated quantities of 1,400 daily waterings, 600 three-times-weekly waterings, 400 twice-weekly waterings, 200 once-weekly waterings, and one as-needed watering service. Watering frequency is tiered based on tree age, ranging from daily watering for months 1-2 to once-weekly for months 11-12. Two mandatory virtual pre-bid conferences are scheduled for August 18, 2025, at 1:00 PM and August 21, 2025, at 10:00 AM, with questions due by August 28, 2025. Bid submissions are due September 8, 2025, at 2:00 PM through the City's e-Procurement Portal. The City intends to award a three-year contract with two optional twelve-month renewal periods, potentially extending up to 60 months total.
The sample invoice demonstrates the City's billing methodology, establishing a rate of $8.00 per tree per watering day. The sample invoice example shows a monthly service value of $8,784 based on multiple projects with varying tree quantities and watering frequencies. Invoices must be submitted to both the City Department Manager and City Accounts Payable, with the Department Manager responsible for verification and approval before forwarding to Accounting for payment. Contractors must furnish all necessary equipment, maintain FDOT-compliant traffic provisions, and ensure water access. Insurance requirements include Workers' Compensation, Comprehensive Automobile Liability, and Commercial General Liability coverage. Contractors must provide tree warranty coverage for trees that die due to insufficient watering and submit annual sales and usage reports. The contract includes compliance with the City's Living Wage Policy for contracts exceeding $100,000 annually. The City reserves the right to award to multiple contractors.
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Text version
SAMPLE INVOICE:
Company Name & Address (Must match W9 ) Invoice # (2859 ) Issue Date: (August 1, 2025 ) Invoice Terms: (Net 30 ) Bill to: Accounts Payable, City of Orlando
Date of Service Project Name Quantity of trees Watering
Frequency Rate per Tree Subtotal July 1 - July 31 Semoran Blvd 25 Daily (31 days) 8.00$ 25(trees) x31 (days) $8.00 (per tree) = $6,200.00
July 1 - July 31 Lake Druid Park 5 3 times per month (M,W,F) = 13 days 8.00$ 5(trees) x13 (days) $8.00 (per tree) = $520.00
July 1 - July 15 Equity Program 125 once a week (W) = 2 days 8.00$ 125(trees) x 2(days) x $8.00(per tree) = $2,000.00
July 15 - July 22 Memorial Tree 1 Daily (8 days) 8.00$ 1(tree) x 8(days) x $8.00 (per tree) = $64.00 Tax: tax exempt 0.00
TOTAL DUE: $8,784.00
Notes: All Invoices MUST be emailed to the City Department Manager & the City Accounts Payable.
The Department Manager is responsible to verify and approve all invoices.
If invoices need corrections, they will be sent back via email to correct.
Once approved, they will be forwarded to Accounting for processing and payment.
Sheet1
File details come from the government source that posted it. Updated .