Exhibit_1_-_Sample_Watering_Invoice.pdf

This is a Sample Watering Invoice document prepared for the City of Orlando, Florida's tree watering services procurement under Invitation for Bid (IFB25-0346). The invoice demonstrates the City's expected billing format and calculation methodology for tree watering services across multiple municipal locations and project sites. The sample invoice covers the period of July 1-31, 2025, and includes watering services for four distinct project areas: Semoran Boulevard (25 trees with daily watering), Lake Druid Park (5 trees with three-times-weekly watering), the Equity Program (125 trees with weekly watering), and Memorial Tree (1 tree with daily watering). The invoice reflects a total service value of $8,784.00 for the sample month, calculated at a rate of $8.00 per tree per watering day, with quantities and frequencies varying based on project-specific requirements and tree establishment phases. Mandatory pre-bid conferences are scheduled for August 18, 2025, at 1:00 PM and August 21, 2025, at 10:00 AM, with bid submissions due September 8, 2025, at 2:00 PM through the City's e-Procurement Portal.

All invoices must be submitted via email to both the City Department Manager and City Accounts Payable, with the Department Manager responsible for verification and approval prior to forwarding to Accounting for payment processing. The invoice format presented is tax-exempt and demonstrates the billing structure contractors should follow, with company name and address matching the W9 form, invoice number, issue date, and net 30 payment terms. Based on the sample documentation and estimated quantities outlined in the procurement (1,400 daily waterings, 600 three-times-weekly waterings, 400 twice-weekly waterings, 200 once-weekly waterings, and as-needed services), the contract scope includes comprehensive tree watering services across rights-of-way, medians, and City Parks. The City intends to award a three-year contract with two optional twelve-month renewal periods, potentially extending services up to 60 months, with contractors required to provide tree warranty coverage and annual sales and usage reports.