Exhibit 02 PM Checklist.pdf

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Generator Preventative Maintenance and Emergency Repair Services
Solicitation number
1333ND24QNB190569
Issued by

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This document is an Exhibit 02: Preventative Maintenance Checklist for NIST Emergency Backup Generators, which outlines the minimum required preventative maintenance tasks for the generators located at the NIST Gaithersburg Campus, excluding Building 235. The checklist covers inspections and maintenance of the fuel system, lubricating system, cooling system, exhaust system, electrical system, battery system, engine bay, generator, and transfer switch.

The related federal contract opportunity is for Generator Preventative Maintenance and Emergency Repair Services at the NIST Gaithersburg Campus. This is a competitive, total small business set-aside solicitation under NAICS code 811310, with a size standard of $12.5 Million. The anticipated period of performance is a 1-year base period from September 1, 2024 through August 31, 2025 with four 1-year option periods. The solicitation is expected to be posted on August 20, 2024, with a proposal due date of September 6, 2024 and anticipated award on September 13, 2024. This will be a performance-based, firm-fixed price contract, with additional services ordered at the Government's discretion. The incumbent contractor is Six Mile NIKA JV, LLC.

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1333ND24QNB190569 Combined Synopsis Solicitation Notice 2024 08 20.pdf PDF

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EXHIBIT 02: PREVENTATIVE MAINTENANCE CHECKLIST FOR

NIST EMERGENCY BACKUP GENERATORS

NOTE: These preventative maintenance steps are to be viewed as a minimum point of performance, and are not to be used in lieu of, but rather are to be an augmentation to the “factory OEM manuals.” This checklist does not apply to Building 235.

1.0 FUEL SYSTEM:

• Check for fuel in Daytank

• Check Daytank float switch for proper signal

• Check Supply pump for proper operation

• Check Flexible hoses and all connections and piping for corrosion, leaks, and excessive wear

• Check Fuel strainer and filters *

• Lab test fuel sample *

2.0 LUBRICATING SYSTEM

• Check Oil level

• Change Oil *,**

• Check for Oil leaks

• Lube oil heater

• Crankcase breather

• Oil filters *

• Lab test oil

3.0 COOLING SYSTEM

• Coolant level

• Antifreeze percentage level 50/50 blend

• Water pump

• Radiator

• Flexible hoses and clamps

• Water jacket heater

• Heat exchangers

• All louvers, motors and controls

• Any visible leaks of coolant

• Flush coolant every two (2) years **

4.0 EXHAUST SYSTEM

• Any leakage

• Insulation and fire hazards

• Flexible exhaust hangers and supports

• Excessive back pressure

5.0 ELECTRICAL SYSTEM

• Visually inspect for any wire chafing

• Check to ensure all relays, solenoids and circuit boards are firmly in place

• Operation of all safeties and alarms

6.0 BATTERY SYSTEM

• Measure battery voltage

• Electrolyte levels

• Insure terminals are tight and clean

• Proper charging operation, to include charging and equalizing rate

7.0 ENGINE BAY

• All air filters (remove, clean and/or replace)

• Spark plugs, wires and coil

• Choke and carburetor

• Governor

• Remove all excess grease and grime

• Belts: replace when worn, or every two (2) years

8.0 GENERATOR

• Overall condition

• Clean floor (no spilled coolant/oil/fuel/animal feces, etc

• Check for burrowing animal holes and correct deficiencies

• Perform Full Load, Load Bank Testing

• Excitor

• Rotor and stator

• Bearings

• Voltage regulator

9.0 TRANSFER SWITCH (not included in bldg. 235 & two trailers)

• Visually inspect for any loose wires

• Contacts and relays

• Lights and warning indicators

• Remote start signal

• Time delay transfer start / retransfer / cooldown

• Restore all systems to Automatic Operation

* denotes annual inspection

** all hazardous waste to be removed from NIST by contractor, and disposed of IAW CFR title 40, subsection 260, and any current local ordinances

1.0 FUEL SYSTEM:
2.0 LUBRICATING SYSTEM
3.0 COOLING SYSTEM
4.0 EXHAUST SYSTEM
5.0 ELECTRICAL SYSTEM
6.0 BATTERY SYSTEM
7.0 ENGINE BAY
8.0 GENERATOR
9.0 TRANSFER SWITCH (not included in bldg. 235 & two trailers)

File details come from the government source that posted it. Updated .