ex. c - Bid form 8-23-2022.PDF

Ex C. Page 1 8/26/2025

BID FORM

BID NO. DPW2025115

INVITATION TO BID

Project: 2025 BAS Upgrades

Waukesha County 515 W Moreland Blvd Waukesha, WI 53188

Bids will be prepared in accordance with Contract Documents prepared by Waukesha County, 515 W Moreland Blvd., Waukesha, WI 53188. Any questions regarding any of the project documents should be directed in writing to Javier Ramos, jxramos@waukeshacounty.gov. Final date/time for submission of questions will be 2:30 p.m. on Monday, September 29, 2025.

1. GENERAL DIRECTIONS TO BIDDERS

A. All Bids must be submitted on these standard form sheets inclusive without modification. Fill out all blanks on the Bid Form by typing or writing in ink. Sign in ink. Erasures or other changes in Bid must be explained or noted over signature of Bidder. Enter Bid amount in both written words and printed figures in spaces provided on Bid Form. In case of conflict, amount given in written words will govern.

B. Base Bid(s) must be for Work bid in strict accordance with the Drawings and Specifications. INCLUDE BOND COSTS IN THE BASE BID(S). Bid all requested Alternates. If no change to the Base Bid applies, enter “No Change.”

C. Bid Forms containing qualifications, conditions, omissions, unexplained erasures, alterations or items not called for in Bid Form or other irregularities of any kind may be rejected at the discretion of the Owner.

D. Bidders shall examine the provisions of the Project Manual thoroughly to ensure compliance with all bidding requirements.

E. Bidders shall only submit the Bid Forms included in the Project Manual – DO NOT return the Project Manual.

F. Bidders shall ensure that all items in the Bid Form such as Work Schedule, Bidders Official Title and Signature, Non-Collusion Affidavit, Proof of Responsibility and Informational Attachment to Bid are properly executed.

G. The required Bid Guarantee Bid Bond must be submitted with the Bid Form.

Said Bid Guarantee shall be in an amount not less than ten percent (10%) of the Base Bid.

H. Bids not conforming to the above directions may be declared irregular and are subject to disqualification at the discretion of the Owner.

mailto:jxramos@waukeshacounty.gov

Ex C. Page 2

THE BIDDER HEREBY AGREES THAT THIS BID IS INVALID WITHOUT BIDDER’S

SIGNATURE APPEARING IN THE SIGNATURE BLOCK ON THE LAST PAGE OF THIS BID

FORM.

2. BID SUBMITTAL PROCEDURE

In submitting a Bid, the Bidder represents that:

- He/She thoroughly reviewed and understood the Bidding and Contract Documents and the Bid is made in full accordance with these documents and amendments issued thereto.

- He/she has thoroughly reviewed and understands the Bidding and Contract

Documents related to the Work of other portions of the Project, if any, being bid concurrently or presently under construction.

- He/She has thoroughly reviewed informational reports and document available to him/her, visited the project site, become familiar with actual local conditions under which the Work is to be performed and has correlated his/her evaluations and personal observations with the requirements of the Bidding and Contract Documents.

- That the Bid is based without exception upon the products, materials, equipment and systems required by the Bidding and Contract Documents.

A. After Bid Forms are completed, place one (1) set of signed originals and the Bid Bond in a sealed envelope. Oral, telephonic, e-mailed, or faxed Bids are invalid and will not be considered.

B. Address the envelope to:

Waukesha County DPW Facilities Management Division 515 W. Moreland Blvd.

Waukesha, WI 53188

C. Bidders shall affix their name and address to the front upper left-hand corner of the envelope with the words “Sealed Bid Enclosed” written on the outside. Identified in lower left corner should be: Bid number, project name and opening date.

D. NOTE: If you are delivering your response in person, you can enter the

Administration Center through door #33, 515 W. Moreland Blvd., Waukesha WI 53188 and deliver it to the Facilities Management Division in Room G1 to be time-stamped no later than BID CLOSING on the opening date.

3. BID CLOSING

A. Bids must be received on or before 10:30 a.m. CST/CDT on Tuesday

November 14, 2023. The Bidder assumes full responsibility for timely

Ex C. Page 3 delivery at the location designated for receipt of Bids. Bids received after the time and date for receipt of Bids will be rejected and returned unopened.

4. BID OPENING

A. Bids will be read at 10:35 am. CST/ CDT on Tuesday October 7, 2025 in the

Facilities Management office located in room G1 of the Administration Center, 515 W Moreland Blvd., Waukesha, WI 53188.

(a corporation) (a partnership)

We (an individual) (Cross out inapplicable)

Of

Street City County State Zip hereby agree to execute the proposed Contract and to furnish a satisfactory Public Improvement Performance/Labor and Material Payment Bond, in the amount of one hundred percent (100%), and to provide all labor and material required for the construction of the designated Work, for the prices hereinafter set forth, in strict accordance with the Contract Documents.

Including Addendum Number(s). date

Ex C. Page 4

5. BASE BID

Base Bid includes all work required to complete the Project per the Scope to replace and program the needed controllers and perform the needed integration to upgrade the BAS at the Communications Center to Tridium N4, including Building Permits, General Conditions, overhead, profit, insurance, bonds, taxes, and all other expenses. Bid Guarantee ten percent (10%) Bid Bond Cost, Public Improvement Performance Bond and Labor and Materials Payment Bond Cost one hundred percent (100 %) for the sum of:

Dollars ($ )

6. ALTERNATE BID “A”

Base Bid includes all work required to complete the Project per the Scope to replace and program the needed controllers and perform the needed integration to upgrade the BAS at the Juvenile Center building to Tridium N4, including Building Permits, General Conditions, overhead, profit, insurance, bonds, taxes, and all other expenses. Bid Guarantee ten percent (10%) Bid Bond Cost, Public Improvement Performance Bond and Labor and Materials Payment Bond Cost one hundred percent (100 %) for the sum of:

Dollars ($ )

7. COMMENCEMENT, PROGRESS AND COMPLETION OF WORK

A. If written Notice of Intent to Award Contract is issued not later than December 8, 2023 with a Project commencement of March 25, 2023, can you complete the Work in compliance with the requirements of the Contract Documents by April 30, 2024, in full cooperation and coordination with other Prime Contractors, if any assuming weather conditions do not prohibit completion?

Yes No .

If “No”, state additional calendar days required .

B. The undersigned understands that time is of the essence and agrees that the specified time period for completion stated above is a reasonable time for the completion of the Work. All time limits shall be binding.

Ex C. Page 5

8. BID ACCEPTANCE:

A. All Bids as stated above are effective and open for acceptance by the Owner for a period of sixty (60) days after date set for opening of Bids.

FIRM NAME

BY SIGNATURE

TITLE

DATED

TELEPHONE

FAX NBR

EMAIL ADDRESS

If a corporation, answer the following: Incorporated under laws of what state?

SEAL (If Bid is by Corporation)

Attachments: Non-Collusion Affidavit (1 page); Bidders Proof of Responsibility (2 pages)

Informational Attachment to Bid Form (2 pages) and Bid Bond (10%)(by Contractor)

NON-COLLUSION AFFIDAVIT:

City of

County of

State of being first duly sworn, deposes and says that he is

(Sole Owner, Partner, President, etc.) of

The party making the foregoing Bid affirms that such is genuine and not collusive or a sham;

that said Bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any Bidder or person, to put in a sham Bid, or that such other person shall refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, communication, or conference, with any person to fix any overhead, profit or cost element of said Bid price, or of that of any other Bidder, or to secure any advantage against Waukesha County or any person or persons interested in the proposed Contract; and that all statements contained in said Bid are true; further, that such Bidder has not, directly or indirectly submitted this Bid, or the contents thereof, or divulged information or data relative thereto to any association or to any member or agent thereof.

(Affiant)

Sworn and subscribed before me this day of , 20 .

(Notary Public in and for)

BIDDER’S PROOF OF RESPONSIBILITY

Bidders Proof of Responsibility is to be provided to Owner at time of Bid submittal.

Note: This information is required by Section 66.0901(2) of the Wisconsin Statutes.

Contents of the completed form will be considered confidential.

STATEMENT OF BIDDER’S QUALIFICATIONS

Official Firm Name:

Telephone: Fax: E-Mail:

City, State and Zip Code:

Date Organized: Where incorporated: Federal Tax Identification No.:

How many years have you been in business under the present firm name? Same business under a former name

Contracts on hand. Include gross amount of each contract and the probable completion date. What is the general character of the work performed by your firm?

Have you ever failed to complete any work awarded to you?

If “YES”, give location and reason. (Attach statement if necessary.)

Have you ever defaulted on a contract? If “YES” attach statement giving particulars.

Is/has your firm been barred from doing business with either the State of Wisconsin or the Federal Government, or is any such action pending? If yes, attach statement stating the reason(s) for the debarment and the dates(s) your firm was debarred.

List some important contracts completed by your firm giving kind of work and approximate cost.

Attach a list of officers of your firm and the principal members of your personnel with brief statement of background and experience of each. Furnish written evidence, preferably from your bank, of credit available to you.

BIDDER’S PROOF OF RESPONSIBILITY (CONTINUED)

Financial statement: At close of business on , 20 .

Assets Liabilities

Accounts Receivable

$ Accounts, Notes and Interest Payable

Real Estate Equity

$ Other Liabilities

Materials in Stock

Equipment

Furniture, Fixtures

Other Assets

TOTAL ASSETS

$ TOTAL LIABILITIES

YOUR NET WORTH

Additional or explanatory information on the above may be submitted if desired. Dated at on , 20 .

Firm Name:

By: Title: .

State of .

County of being duly sworn, says he/she is of and that the answers to the foregoing questions and all statements attached are true and correct.

Signed

Subscribed and sworn to before me this day of , 20 .

Notary Public State of My Commission Expires:

INFORMATIONAL ATTACHMENT TO BID FORM

TO: WAUKESHA COUNTY ADMINISTRATION PURCHASING DIVISION

We

Name of Corporation, Partnership, Sole Owner (cross out inapplicable) of

Street City Zip Phone hereby offer the following information regarding the work identified above and described in the preceding Bid Form:

1. The following work will be performed with our own forces as General Contractor:

2. The names of the supervisory personnel (manager, foreman, etc.) employed by us, as General Contractor, and selected for this Project are:

INFORMATIONAL ATTACHMENT TO BID FORM (CONTINUED)

3. The names, business address, phone/fax numbers, and class of work of the principal Subcontractors proposed for applicable parts of the Work are: (Include earthwork, paving, concrete, masonry, steel, carpentry, architectural woodwork, roofing, drywall, painting, elevator, plumbing, fire protection, HVAC, electrical, etc.).

We understand that the successful Bidder/Contractor shall establish to the acknowledged acceptance and satisfaction of the Owner the competence, the reliability and responsibility of the persons or entities proposed to administer, supervise, furnish and perform the Work required by the Bidding and Contract Documents. Any deviations from the above listed information shall also be approved by the Owner.

FIRM NAME

BY

TITLE

DATED

SEAL

(If Bid is by Corporation)