ex. a - DPW Project Manual project DPW 2025115.PDF

Ex. A Project Manual Bid # DPW 2025115

Project Manual

2025 BAS Upgrades

Project #: 2025115

BID NO. DPW-2025115

Waukesha County Department of Public Works Facilities Management Division

515 W. Moreland Blvd Waukesha, WI 53188

August 20, 2025

Ex. A Project Manual Bid # DPW 2025115

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS GROUP

INTRODUCTORY INFORMATION

Cover Sheet/Project Title Page

Table of Contents

BIDDING REQUIREMENTS

Invitation to Bid

AIA A701 Instructions to Bidders POSTED SEPARATELY

Supplementary Instructions to Bidders

Ex. C. Bid Form POSTED SEPARATELY

CONDITIONS OF THE CONTRACT

AIA A105 - 2007 Standard Form of Agreement Between Owner and Contractor for a Residential or Small Commercial Project POSTED SEPARATELY

SPECIFICATIONS/SCOPE OF WORK POSTED SEPARATELY

Ex. B Scope

Ex. D Equipment List

Ex. E Controller Images

LIST OF DRAWINGS

POSTED SEPARATELY

TITLE

SHEET NUMBER

INVITATION TO BID

BID NO. DPW2023115

Project: 2025 BAS upgrades

Waukesha County 515 W Moreland Blvd

1. Bids will be prepared in accordance with Contract Documents prepared by Waukesha County, 515 W Moreland Blvd., Waukesha, WI 53188. Please disregard the request noted in AIA A701, § 3.2.4 to have questions submitted 7 days prior to bid opening to the Architect. In lieu of contacting the Architect as noted in the AIA documents, any questions regarding any of the project documents should be directed in writing to Javier Ramos, jxramos@waukeshacounty.gov. Final date/time for submission of questions will be Tuesday November 2, 2023 at 2:30pm.

2. Notice is hereby given that sealed Bids are due in the Waukesha County Department of

Administration – Room G1, by 10:30 a.m. CST/CDT on Tuesday October 7, 2025 (Reference Bid Form, Item 2)

3. Bids will be publicly read at 10:35 a.m. on Tuesday October 7, 2025 and accessible by dialing 262-896-8001, code 0672764#

4. Oral, faxed or e-mailed Bids will be rejected.

5. All blanks on the Bid Form shall be filled in by typewriter print or manually in ink. If the filled areas are illegible, the Bid shall be rejected. The Bidder shall make no additional stipulations on the Bid Form or qualify the Bid in any manner.

6. Where so indicated on the Bid Form, the values shall be expressed in both words and figures. In the event of discrepancy between the words and figures, the amount written in words shall govern.

7. Bids will be submitted using the Bid Forms provided herein. Bid security shall be by a qualified surety in the form of a bid bond, in the amount of ten percent (10%) of Bid amount, and shall be submitted with the Bid. Bidders shall agree to not withdraw the Bid for a period of sixty (60) days after due date of Bids.

8. Accepted Bidders will be required, as a condition precedent to award of Contract, to furnish in the amount of 100% of the contract prices, satisfactory Performance Bond, Labor and Material Payment Bond and Certificate of Insurance.

9. Bidding Documents will be available on or after Tuesday September 9, 2025.Vendors are to register at www.demandstar.com/registration, and search for WAPP to choose it as your free “agency”-- for free automatic notifications of and access to solicitations for Waukesha County Public Works bids, among others. Documents will be available for download. To view individual bids, you will need to create an account and become a DEMANDSTAR member. Documents will not be mailed. It is the responsibility of prospective bidders to check this website for any future amendments, questions, revisions, etc., prior to the opening date. All addenda must be acknowledged on the bid signature page in the area provided. Failure to do so may result in your response being rejected.

10. A non-mandatory Pre-Bid meeting and walkthrough will be held on Tuesday September 25. 2025 at 9:00 a.m. CST/CDT. All prospective vendors shall meet at the Juvenile Center building located at 521 Riverview, Waukesha, WI 53188. Please be on time as no accommodations will be made for late arrivals. NOTE: This will be the only opportunity for a walk through, therefore, be sure to bring all potential subcontractors. Vendors are also reminded to review all Bid Documents, drawings, etc. prior to arrival.

11. The right to reject any or all Bids, either in whole or in part, or to waive any informalities or irregularities is reserved by Waukesha County.

Published by Order of:

Waukesha County Department of Public Works

Facilities Management 515 W. Moreland Blvd

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

GENERAL:

Carefully review Project Manual(s), including Bidding Requirements, General Requirements, Specifications, Alternates, and Amendments, all of which contain provisions applicable to all Bidders.

Examine all Drawings, as successful Bidder will be required to execute all Work belonging to their Contract which is shown on Drawings, stated in the Specifications, or reasonably implied as necessary to complete their Contract, including removal of existing work and preparing present work to receive new, if such be the requirements of actual job conditions.

Visit site to become acquainted with: Adjacent areas; means of approach to the site; present conditions of project site; and facilities for delivering, storing, placing and handling of materials and equipment. Compare Specifications and Drawings with existing work in place, inspect demolition requirements and inform yourself of all conditions affecting execution of Work, including other new work, if any, being performed. Review informational documentation, such as geotechnical reports, soil test borings and other available information, if any.

BACKGROUND CHECKS:

Conditions for Background Checks:

Background checks will be required for any contracted employee who will do any of the following:

• Works independently with children

• Works independently with adults with vulnerable conditions

• Provides independent services to the elderly in their homes

• Has access to records with social security numbers

• Has access to medical/treatment records

• Conducts financial work

• Transports others as part of their contracted services

• Operates County-owned vehicles or equipment

• Is provided a door access card

• Works in the Sheriff’s Department or Jail (see “additional requirements” language noted below)

• Engaged in consulting work for IT

Background Checks:

Contractor shall complete background checks at Contractor’s expense on all personnel prior to starting any activity for the County. Contractor shall confirm in writing to Waukesha County that they have successfully conducted the background checks prior to the commencement of Work and that Contractor will not use any personnel for whom background checks have revealed factors that make them unsuitable for the activity to be undertaken for the County. This includes replacement personnel.

At a minimum, resources to be checked should include, but are not limited to, civil (http://wcca.wicourts.gov/index.xsl) and criminal records (http://wi-recordcheck.org/index.html), Department of Transportation motor vehicle/licensing records (http://www.dot.state.wi.us/drivers/records.htm). In order to do so, Contractor must obtain certain information for each of the Contractor’s employees expected to be performing Work for Waukesha County. At a minimum, the information shall include full name (including middle initial), date of birth and social security information. Additional information that is helpful in completing background checks includes maiden name, sex, race, driver’s license number and issuing state and places of residence for the last three years.

NOTE: If the individual has resided outside of the State of Wisconsin within the last three (3) years, you will have to do similar research within the state in which they resided.

All costs associated with the background checks are to be borne by the Contractor. All records received as a result of background checks are to be retained by the Contractor for a period of three (3) years after Contract expiration.

Waukesha County reserves the right to request the results of the background checks and/or to do additional background checks on its own.

WORKSITE AVAILABLILITY:

A specific window of opportunity exists for completion of the Work, therefore Work shall commence on the date noted in the Bid Form (Reference Bid Form, Section 6.)

DOCUMENTS:

Bidders shall be familiar with all Bidding Requirements and proposed Contract Documents. See General Conditions for definition of Contract Documents.

BID FORM:

Alterations of or amendments to Bid Form, attachments thereto, or inclusion of any correspondence, or other written or printed matter or details of any nature other than that specifically called for may disqualify Bid. No e-mailed alterations to the Bid will be accepted.

Only Bids which are made on regular Bid Form will be considered. No Bids for any arbitrary subdivision or sub classification of Work required by requested Bid(s) will be accepted.

Requirements of Signing: Include with each Bid full business address of Bidder. Bids by corporations shall be executed in the full legal name of the corporation, giving State of incorporation and be signed by an authorized officer or officers, who shall, in each case, type or print name and corporate title beneath the signature. Partnership Bids shall state the full name of all partners, e.g., “Smith and Jones, a partnership of John S. Smith and William B. Jones”. Such Bids must also be signed by an authorized partner or other representative, typing or printing the name and title of the signer beneath the signature.

Individuals operating as a business shall sign Bids, typing or printing the individuals name followed by the words “Sole Proprietor” beneath the signature. When requested by Owner, furnish satisfactory evidence of agency or authority of any person signing on behalf of another.

Submission of Bids: Reference Bid Form, Section 2.

http://wcca.wicourts.gov/index.xsl http://wi-recordcheck.org/index.html http://www.dot.state.wi.us/drivers/records.htm

CONTRACT AND CONTRACT DOCUMENTS:

The Contract into which successful Bidder will be required to enter is based on AIA Form A105-2007 (as modified by Owner). Familiarize yourself with the provisions of this document.

Standard Form of Agreement Between Owner and Contractor, A105 (as modified by Owner) is part of the project Contract Documents; See Standard Form of Agreement Between Owner and Contractor, sub-paragraph 1.1 for definition of Contract Documents. Familiarize yourself with the provisions of these documents.

CONTRACTOR’S QUALIFICATION STATEMENT:

Bidders who are being considered for the award of a Contract shall submit to the Owner upon request a properly executed AIA Document A305, Contractor’s Qualification Statement.

ACCEPTANCE OF BID (AWARD):

It is the intent of the Owner to award a Contract or accept any Bid which will be in the best interests of the Owner, provided the Bid has been submitted in accordance with the requirements of the Bidding Documents and does not exceed the funds available. The Owner reserves the right to waive informalities or irregularities in a Bid received and to accept the Bid, which in the Owner’s judgment, is in the Owner’s best interests.

The Owner reserves the right to accept Alternates in any order or combination, unless otherwise specifically provided in the Bidding Documents, and to determine the lowest responsible Bidder on the basis of the Base Bid and Alternates accepted.

WITHDRAWAL OF BIDS:

Matters pertaining to the withdrawal of a Bid and to claims of error, omission or mistake in preparing or submitting a Bid shall be governed by Section 66.0901 of the Wisconsin Statutes.

All Bids shall be effective and open for acceptance for a period of sixty (60) days after date set for opening of Bids.

RESERVATION:

Owner reserves the right to: reject any or all Bids, reject a Bid not accompanied by a required bid security or by other data required by the Bidding Documents, reject a Bid which is in any way incomplete or irregular, waive any irregularities in any Bid, and accept any Bid which will be in best interests of Owner.

INADEQUACIES AND OMISSIONS:

Failure to request timely clarification or interpretation of Bidding Documents shall not relieve Bidder/Contractor of responsibility to execute the Work in accordance with the intent of the Contract Documents. Signing of Contract means that the Contractor has thorough comprehension of full intent and scope of Contract Documents.

The Owner and his consultants are not responsible for oral instructions.

INTERPRETATIONS AND CORRECTIONS:

Carefully review and compare all parts of the Bidding Documents with each other, and with other work being bid concurrently or presently under construction to the extent that it relates to the Work for which the Bid is being submitted. Examine the site and local conditions, and immediately report to the Architect errors, inconsistencies or ambiguities discovered.

Bidders and Sub-bidders requiring clarification or interpretation of the Bidding Documents shall submit a written request to the Architect, received in Architect’s office at least seven (7) days prior to the date set for receipt of Bids.

Interpretations and corrections of and changes to the Bidding Documents will be made in writing by Addendum only. Interpretations and corrections made in any other manner are not binding. Bidders shall not rely upon verbal instructions or information.

POWER OF ATTORNEY AND BOND REQUIREMENTS:

Submit with each Bid a bond executed by an attorney-in-fact, including a certified and effectively dated copy of his power of attorney. Where the certification is by facsimile, or otherwise does not bear an original signature, the bonding company must be qualified for recognition under facsimile execution.