EVT0010898_-_Amendment_One_(1)_-_Q_and_A.pdf

Office of Procurement and Contracts 900 SW Jackson St., Room 451 South Topeka, KS 66612

Phone: 785-296-2376 Fax: 785-296-7240 www.admin.ks.gov/offices/procurement-and-contracts

Adam Proffitt, Secretary Laura Kelly, Governor

Amendment

Request for Proposal

Questions and Answers

Date: August 31, 2026

Amendment Number: One (1)

Event Number: EVT0010898

Closing Date: September 23, 2026

Procurement Officer: Nicki Mears Telephone: 785-296-6924 E-Mail Address: nicole.mears@ks.gov

Agency: Larned State Hospital

Item: Recruitment Services – Licensed Psychologist

Conditions: 1) Answers to submitted questions follow on page two (2) of this document.

A signed copy of this Addendum must be submitted with your bid. If your bid response has been returned, submit this Addendum by the closing date indicated above.

I (We) have read and understand this addendum and agree it is a part of my (our) bid response.

NAME OF COMPANY OR FIRM:

SIGNED BY:

TITLE: DATE:

It shall be the vendor's responsibility to monitor this website on a regular basis for any changes/addenda.

http://admin.ks.gov/offices/procurement-contract mailto:nicole.mears@ks.gov http://admin.ks.gov/offices/procurement-contract

Event ID: EVT0010898

EVT0010898 – Amendment One (1)

Recruitment Services – Licensed Psychologist

QUESTIONS

Number

Page

RFP Section

Question

Answer

1. General Question

Will the State consider proposals from staffing agencies providing long-term temporary or contract workers?

Or is this for permanent placement?

Permanent placement only.

2. 26 4.5 Will the State consider this comparable behavioral health recruitment experience sufficient to meet Section 4.5, or must a bidder demonstrate prior recruitment or placement of Licensed Psychologists specifically?

Must demonstrate prior recruitment or placement of LPs.

3. 21 3.36 The Bid Event states that no guarantee of volume is made. Can the State provide an estimated annual number of placements anticipated under this contract, by position type, to serve as a guide as contemplated by Section 3.36?

Three administrative roles exist within the agency requiring LP qualification and currently one is vacant and LSH is seeking a permanent placement.

Up to 6 roles exist within the agency that an LP qualification would suffice for Forensic Evaluations and one of those roles is vacant and LSH is seeking a permanent placement.

Up to 9 roles exist within the agency that an LP qualification would suffice for unit psychologist tasks and four of these are currently vacant and LSH is seeking a permanent placement.

4. 25-26 4.2-4.3 How many Licensed Psychologist positions are currently vacant at Larned State Hospital, and how many additional vacancies does the State anticipate over the contract term?

Three administrative roles exist within the agency requiring LP qualification and currently one is vacant and LSH is seeking a permanent placement.

Up to 6 roles exist within the agency that an LP qualification would suffice for Forensic Evaluations and one of those roles is vacant and LSH is seeking a permanent placement.

Up to 9 roles exist within the agency that an LP qualification would suffice for unit psychologist tasks and four of these are currently vacant and LSH is seeking a permanent placement.

5. 27 4.12 Section 4.12 contemplates a fixed fee by position type, including Licensed Psychologist, Senior Psychologist, and Supervisory Psychologist. Can the State provide the budgeted salary range for each position type, so that fees may be proposed accurately?

Licensed Psychologist: $80,000 - $95,000 Senior Psychologist: $95,000 - $125,000 Supervisory Psychologist: $125,000- 155,000

6. 27 4.12 Section 4.12 permits recruitment consulting, candidate sourcing costs, and advertising and marketing to be billed separately. Please confirm whether the State prefers these included within the placement fee or itemized as separate line items.

Included within placement fee.

7. 27 4.11 Section 4.11 identifies retention after six months and after twelve months as performance measures. Does the State require a replacement guarantee tied to those periods, and if so, please describe the expected terms.

Replacement guarantee not required.

8. 25 4.2 Has Larned State Hospital previously contracted for psychologist recruitment services, and if so, can the State share the annual expenditure and number of placements achieved under that arrangement?

No, this is a new contract.

9. 27 4.12 Can the State specify the positions to be included in the pricing proposal? Licensed Psychologist, Senior Psychologist, Supervisory Psychologist are all listed in section 4.12 - are there any other types of Psychologists the state would like to see in the pricing proposal?

Those are the only positions.

10. 29 Cost Sheet Are Vendors able to submit their own format for the cost sheet? Or are all vendors required to use the cost sheet in Section 5, page 29?

They can submit their own format if needed, but please include as information that is listed on the cost sheet.

11. General Question

How many Psychologists per year is the state expected to hire under this contract?

and currently one is vacant and LSH is seeking a permanent placement.

Up to 6 roles exist within the agency that an LP qualification would suffice for Forensic Evaluations and one of those roles is vacant and LSH is seeking a permanent placement.

Up to 9 roles exist within the agency that an LP qualification would suffice for unit psychologist tasks and four of these are currently vacant and LSH is seeking a permanent placement.

12. General

Will all positions within this RFP be full time?

Part time applicants may be considered for these roles.

13. 25 4.3 Are vendors required to submit candidates through a specific software/system based on the state’s needs?

No.

14. 20 3.27 Please provide all required insurance types (e.g., Commercial General Liability, Professional Liability, Workers’ Compensation) and minimum coverage limits applicable to this contract.

State provides required insurance.

15. 3 Checklist The Vendor Response Checklist identifies Timeline, Methodology, Bidder Contracts/Subcontractor Information, and Technical Literature as "if applicable."

Please confirm whether the State expects bidders to provide each of these elements for this procurement, or whether bidders may determine applicability based on their proposed approach and services.

See Section 4.13 for minimum information.

16. Event Details The Event Details document asks whether agencies may use a Procurement Card (P-Card) for contract purchases. Please clarify whether Larned State Hospital anticipates utilizing a P-Card for payment of services under this contract.

No P-Card

17. General Question

Who are the incumbent vendor(s) providing services if applicable and how long has each vendor been contracted?

This is a new contract.

18. General Question

What is the annual spend associated with these services currently?

Budgetary information cannot be disclosed prior to contract award.

Costs may be negotiated as needed.

19. General

What are the current billing rates for vendor(s) providing services?

This is a new contract.

20. General Question

Have your current vendor(s) met expectations around key deliverables?

This is a new contract.

21. General Question

How many Licensed Psychologist positions are expected to be covered under this contract?

Three administrative roles exist within the agency requiring LP qualification and currently one is vacant and LSH is seeking a permanent placement.

Up to 6 roles exist within the agency that an LP qualification would suffice for Forensic Evaluations and one of those roles is vacant and LSH is seeking a permanent placement.

Up to 9 roles exist within the agency that an LP qualification would suffice for unit psychologist tasks and four of these are currently vacant and LSH is seeking a permanent placement.

22. General Question

How many psychologist positions are currently vacant, and what are the titles or classifications of those positions?

Three administrative roles exist within the agency requiring LP qualification and currently one is vacant and LSH is seeking a permanent placement.

Up to 6 roles exist within the agency that an LP qualification would suffice for Forensic Evaluations and one of those roles is vacant and LSH is seeking a permanent placement.

Up to 9 roles exist within the agency that an LP qualification would suffice for unit psychologist tasks and four of these are currently vacant and LSH is seeking a permanent placement.

23. General Question

How long have the current positions been vacant, and what are the primary reasons for the vacancies?

Vacancy timelines vary among positions with the most recent vacant spot open since May 2026.

LSH resides in a rural portion of Kansas which makes it challenging to recruit some roles including Licensed Psychologists which are already a deficit in numbers within the state of Kansas. In addition, LSH is a forensic psychiatric hospital with specialized services that not all Licensed Psychologists desire to work in.

24. General Question

Once the bid is awarded, who will be the primary Point of Contact? What is their contact information?

This information will be provided at contract award.

25. General Question

Please confirm if the Department permits the use of electronically notarized forms and signatures in response to this solicitation, where applicable.

Yes.

26. General Question

Is there a not-to-exceed budget cap and/or a target spend for this RFP? If yes, please specify the budget cap/target spend.

Budgetary information cannot be disclosed prior to contract award.

Costs may be negotiated as needed.

27. 26 4.4 Please describe the primary clinical responsibilities, patient populations, programs, and units the psychologists will support.

Responsibilities and information provided within the request for service.

28. General Question

Will LSH consider psychologists licensed in another state who are eligible for Kansas licensure and actively completing the Kansas licensure process?

Yes

29. 26 4.4 Please confirm that experience working with individuals with serious mental illness is required, while experience in forensic populations, inpatient psychiatry, competency restoration, or civil commitment is preferred rather than mandatory.

This is confirmed.

30. General Question

Please provide the salary range and State employee classification for each position expected to be recruited.

Budgetary information cannot be disclosed prior to contract award.

Costs may be negotiated as needed.

31. General Question

What benefits and recruitment incentives are available, including sign-on bonuses, relocation assistance, temporary housing, licensure reimbursement, continuing education, retention bonuses, or loan-repayment eligibility?

$1,000 sign on bonus is awarded to new hires 6 months after start date.

LSH hosts an annual conference on-site that offers continuing education credits for employees.

LSH is a qualifying agency for federal loan forgiveness programs.

32. 25-27 4.3 & 4.10 Please describe the anticipated process from candidate submission through interviews, final selection, offer, background clearance, and employment start date.

Candidate presentation to LSH.

Interview carried out. Verification of education and licensing requirements. Selection and offer made. References, background check, and drug screen completed.

Start date established.

33. 27 4.10 What turnaround time can the contractor expect for candidate review, interview scheduling, interview feedback, and offer approval?

Upon notification of an interested candidate, the following steps shall occur rapidly with quick turnaround and decisions made for offers.

34. 25-26 4.3 & 4.4 What documentation and screening must the contractor complete before presenting a candidate, and which credentialing, background, reference, and primary-source verifications will LSH complete?

Verification of licensing for the state of Kansas or confirmation that an applicant qualifies for licensing in Kansas beneficial to expedite the onboarding process.

Background check, references, drug screen, etc. are all required following interview and desired interest to onboard the candidate.

35. 26 4.4 What is the typical timeframe for State hiring approvals, background investigations, licensure, credentialing, and onboarding after a candidate accepts an offer?

30-45 days with the most time consuming step related to background clearance, obtaining licensure in state of Kansas (if not already established), and adhere to any notice the candidate may need to place in their current professional role.

36. 25-27 4.3 & 4.10 Who will serve as the contractor’s primary operational contact, and who will participate in candidate interviews and final hiring decisions?

Superintendent, Clinical Program Directors, and other Clinical Administrative Roles

37. 25 4.3 How will candidate ownership be determined when a candidate has previously applied to LSH, exists in a State applicant system, or is submitted through more than one source? Please include the applicable lookback and ownership periods.

All candidates submitted by contractor will be reviewed and considered. Candidates submitted through more than one source will be reviewed in the order in which they were presented to the facility.

38. 29 Cost Sheet Must bidders price all three Cost Sheet categories, initiation fee, monthly advertising and sourcing, and placement fee, or may bidders propose an alternative structure such as a placement-fee-only model?

Alternative structure allowed.

39. 26 4.8 Does LSH require a placement guarantee, replacement search, refund, or fee credit if a candidate leaves within a specified period? If so, please identify the expected guarantee period and remedy?

No required.

40. General Question

What are the relative weights or order of importance assigned to cost, recruitment strategy, psychologist recruitment experience, public-sector or forensic experience, staffing resources, methodology, and performance commitments?

All areas listed are of importance and shall be considered as part of the full presentation of a candidate.

41. General Question

Does the State anticipate awarding the contract to one contractor or multiple contractors, and does it anticipate interviews, presentations, or negotiations before the final award?

Multiple contractors will be awarded.

42. General Question

How many psychologist vacancies currently exist and how many placements are anticipated annually and over the five-year contract term?

Three administrative roles exist within the agency requiring LP qualification and currently one is vacant and LSH is seeking a permanent placement.

Up to 6 roles exist within the agency that an LP qualification would suffice for Forensic Evaluations and one of those roles is vacant and LSH is seeking a permanent placement.

Up to 9 roles exist within the agency that an LP qualification would suffice for unit psychologist tasks and four of

43. General Question At what point is a placement considered successfully completed for payment purposes:

• Acceptance of offer?

• Start date?

• Completion of onboarding?

• Completion of a probationary period?

The individual has arrived to the facility to begin orientation on the agreed upon start date with the facility.

44. General Question

At what point is the placement fee earned and payable?

The individual has arrived to the facility to begin orientation on the agreed upon start date with the facility.

45. General Question

Is a replacement guarantee required and, if so, for what duration?

No.

46. General Question

Will the selected contractor have exclusive recruiting rights, or will multiple firms be utilized?

Multiple contracts awarded.

47. General Question

If searches are initiated but positions are cancelled, will initiation and sourcing fees remain payable?

No.

48. 29 Cost Sheet Is the initiation fee payable upon engagement of a search or only after delivery of qualified candidates?

Only after the delivery of a qualified candidate which has accepted the position and started with the facility.

49. General Question

If a placed candidate voluntarily leaves employment during the guarantee period, will the contractor be required to conduct a replacement search at no additional fee?

Guarantee period not applicable.

50. General Question

Does LSH expect placement fees to be contingent upon the candidate remaining employed for a specified period?

No.

51. General Question

If a candidate accepts an offer but subsequently withdraws before employment begins, will placement fees still be payable?

Only after the applicant has accepted the position and started with the facility will the payment fee be carried out.

52. General Question

Can LSH provide historical recruitment spending and placement volumes for psychologist positions?

This is a new contract.

53. 27 4.10 What are the salary and benefit packages offered to the psychologists?

Licensed Psychologist: $80,000 - $95,000 Senior Psychologist: $95,000 - $125,000 Supervisory Psychologist: $125,000- 155,000

Benefits: Medical, Mental, Dental, Vision, and Additional Coverage.

Sick & Vacation Leave. Paid State Holidays. Retirement.

54. 27 4.12 Please define the level of psychologists (Licensed Psychologist, Senior Psychologist, Supervisory Psychologist) for pricing purposes?

Licensed Psychologist – Direct patient contact role Sr. Psychologist – Director patient contract role and some supervisory responsibility Supervisory Psychologist – Largely administrative and supervisory duties

55. 25 4.3.2 Is the selected vendor required to do background checks and credential candidates, or does the state handle that responsibility?

LSH will complete these tasks.

56. 27 4.10 Please describe/define what “Recruitment Materials” LSH provides.

Information pertaining to benefits packages can be provided. Utilization of the Larned Cares website provides additional information regarding the facility.

57. 26 4.7 Please describe/define what LSH expects to be included in the “Quarterly Performance Review” and “Monthly Activity Reports”

May include information such as number of candidates reviewed, presented to LSH, considered for the role, and other data points to showcase contractor’s effects and strategies to recruit applicants for the vacant roles.

58. General Question

Will this solicitation result in a single award or multiple awards?

Multiple awards.

59. 29 Cost Sheet Please confirm whether bidders are required to provide pricing only for Licensed Psychologist recruitment, or whether separate pricing is also required for Senior Psychologist and Supervisory Psychologist.

Separate pricing required if varies among the different levels of psychologist roles.

60. General Question

Is there an estimated number of candidates the selected contractor will be expected to provide during the contract term? If available, please provide the anticipated number of hires or annual recruitment volume.

and currently one is vacant and LSH is seeking a permanent placement.

Up to 6 roles exist within the agency that an LP qualification would suffice for Forensic Evaluations and one of those roles is vacant and LSH is seeking a permanent placement.

Up to 9 roles exist within the agency that an LP qualification would suffice for unit psychologist tasks and four of

61. General Question

Is an active Kansas Secretary of State (SOS) registration/certificate required to submit a proposal? If yes, must it be provided with the proposal or only upon award?

You must be registered with the State of Kanas. See Page 3 of the Bid Documents for checklist of required documents.

62. 15 2.4 Section 2.4 states that a “financial statement may be required.” Please confirm whether financial statements are required with the proposal. If yes, should they be audited or unaudited, and how many years of statements are required?

Financial statements are not required.

63. General Question

Are candidate or key personnel resumes required with the proposal? If yes, please confirm whether bidders should submit sample resumes or live/current candidate resumes, and how many are required.

Not required at the time of proposal.

64. 15 2.6 Section 2.6 states that bidders are preferred to have a minimum of five (5) years of continuous active participation in the applicable industry. Please confirm whether five years is a mandatory eligibility requirement or whether firms with less than five years of relevant experience are eligible to submit a proposal.

Individuals with less than five years of relevant experience may be submitted and considered for vacant roles.

65. General Question

What is the intended number of awards (approximate number)?

Multiple awards will be allotted.

Number unknown.

66. General Question

What are the estimated funds allocated for this contract?

Budgetary information cannot be

Costs may be negotiated as needed.

67. General Question

What is the tentative start date for this engagement?

Immediately following the award and completion of contract obligations.

68. General Question

What is the work location of the proposed candidates?

Larned, Kansas

69. General Question

Is this a new contract, or are there any incumbents? If there is an incumbent, please provide the incumbent's name and pricing and confirm whether the incumbent is eligible to resubmit the proposal.

This is a new contract

70. General Question

Are there any pain points or issues with the current vendor(s)?

This is a new contract

71. General Question

Could you please share the previous spending on this contract, if any?

This is a new contract.

72. General Question

Is there any mandatory subcontracting requirement for this contract? If yes, is there a specific goal for the subcontracting?

No subcontracting for this contract.

73. General Question

Can we submit good faith efforts if we are unable to find a subcontractor?

No subcontracting for this contract.

74. General Question

How many positions were used in the previous contract (approximate)?

This is a new contract.

75. General Question

How many positions will be required per year or throughout the contract term?

and currently one is vacant and LSH is seeking a permanent placement.

Up to 6 roles exist within the agency that an LP qualification would suffice for Forensic Evaluations and one of those roles is vacant and LSH is seeking a permanent placement.

Up to 9 roles exist within the agency that an LP qualification would suffice for unit psychologist tasks and four of these are currently vacant and LSH is seeking a permanent placement.

76. General Question

If the resources we provide at the time of proposal submission are unavailable at the time of a potential contract award, could vendors replace them with equally qualified resources?

Yes.

77. 29

Cost Sheet Can we provide hourly rate ranges in the price proposal?

Yes.

78. 29 Cost Sheet Will the County allow mid-contract price adjustments (e.g., for agency fees or wage rates), and if so, under what conditions?

No additional price adjustments shall be granted during the life of any contract awarded under this solicitation.

79. 29 Cost Sheet If adjustments are permitted, is there a specified mechanism (e.g., annual review, CPI-based increase, or mutual negotiation) that governs such changes?

No additional price adjustments shall be granted during the life of any contract awarded under this solicitation.

80. 29 Cost Sheet Should the initial proposal reflect fixed pricing for the entire term, or can adjustments be proposed in advance as part of the contract?

See Cost Sheet

81. General Question

What are the candidate reporting requirements? Unclear what “reporting requirements” is referencing. If question is refereeing to the reporting requirements of hot the LP reports to the direct supervisor then the hospitals PRF process should be followed after time of hire.

82. General Question

Is the work entirely onsite, or is there a possibility for remote operations and performance?

Some vacant positions require onsite, other positions may potentially consider hybrid option.

100% remote not available for these positions.

83. General Question

Are resumes required at the time of proposal submission? If yes, do we need to submit the actual resumes for proposed candidates, or can we submit the sample resumes?

No.

84. General Question

Could you please provide the list of holidays? Are there any mandated Paid Time Off, Vacation, etc.?

New Years Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Holiday (Thursday & Friday), Christmas

No mandated paid time off, vacation.

85. General Question

Is Kansas Secretary of State registration required at the time of proposal submission, or can it be completed after award?

Mandatory Bidder Registration with the State of Kansas must be approved before the bid closing date for the company name and tax number submitted on Page 2 (Signature Sheet) of the Bid Document.

86. General

What are the required insurance types and coverage limits?

State provides all required insurances.

87. General Question

Is there any local/Kansas business preference applicable to this solicitation?

No

88. General Question

Who is the current incumbent vendor, and what was the previous year's spend for these services?

This is a new contract

89. General Question

What is the estimated budget or contract value for this requirement?

Budgetary information cannot be

Costs may be negotiated as needed.

90. 15 2.4 Is the financial statement, as specified in Section 2.4 on Page #15 of the RFP, mandatory? Can we submit our D&B report instead of the financial statement with the submission and the financial statement after an award of this contract?

A financial statement is not statement is not required.

91. General Question

A financial statement is not statement is not required. Yes, electronic signatures are allowed.

92. 29 Cost Sheet Please confirm whether the 'Cost Sheet' given on Page #29 is the only Cost proposal we need to prepare or should we respond to Section 4.12 - 'Pricing Proposal' on Page #27 as well?

Respond to both please.

END OF AMENDMENT ONE– EVT0010898