REQUEST FOR QUALIFICATIONS (RFQ)

EVENT NO.: EVN0044812

EVENT TITLE: FINANCIAL FEASIBILITY CONSULTANT SERVICES

PRE-PROPOSAL CONFERENCE TO BE HELD:

November 16, 2026 at 1:30 PM (local time) Via Teams Only

Meeting ID: 273 705 650 142 493 2 Passcode: wR73cr26

ISSUED BY MIAMI-DADE COUNTY:

Strategic Procurement Department for Miami-Dade Aviation Department

MIAMI-DADE COUNTY CONTACT FOR THIS SOLICITATION:

Amy Almanzar, Procurement Contracting Officer 111 NW 1st Street, Suite 1300, Miami, Florida 33128

Telephone: (305) 375-3040 E-mail: amy.almanzar@miamidade.gov

PROPOSALS DUE:

REFER TO DATE AND TIME SPECIFIED IN INFORMS

IT IS THE POLICY OF MIAMI-DADE COUNTY (COUNTY) THAT ALL ELECTED AND APPOINTED COUNTY OFFICIALS AND COUNTY EMPLOYEES SHALL ADHERE TO THE PUBLIC SERVICE HONOR CODE (HONOR CODE). THE HONOR CODE

CONSISTS OF MINIMUM STANDARDS REGARDING THE RESPONSIBILITIES OF ALL PUBLIC SERVANTS IN THE COUNTY.

VIOLATION OF ANY OF THE MANDATORY STANDARDS MAY RESULT IN ENFORCEMENT ACTION.

(SEE IMPLEMENTING ORDER 7-7)

Electronic Proposal responses to this Solicitation are to be submitted through a secure mailbox at Integrated Financial Resources Management System (INFORMS) until the date and time as indicated in this document. It is the sole responsibility of the Proposer to ensure its Proposal reaches INFORMS before the Solicitation closing date and time. There is no cost to the Proposer to submit a Proposal in response to a Miami-Dade County Solicitation via INFORMS. Electronic Proposal submissions may require the uploading of electronic attachments. The submission of attachments containing embedded documents or proprietary file extensions is prohibited. All documents should be attached as separate files. Proposers must allow sufficient time to complete online forms and upload all Proposal documents. All information and documents must be fully entered, uploaded, acknowledged (“Confirm”) and recorded into INFORMS before the date and time of the INFORMS Solicitation End Date, or the system will stop the process and the submission will be considered late and will not be accepted. No part of a Proposal can be submitted via hardcopy, email, or fax. All expenses involved with the preparation and submission of Proposals to the County, or any work performed in connection therewith, shall be borne by the Proposer(s).

A Proposer may submit a modified Proposal to replace all or any portion of a previously submitted Proposal up until the Proposal due date. The County will only consider the latest version of the Proposal.

Requests for additional information or inquiries must be made in writing and submitted using the question/answer feature provided by INFORMS at https://supplier.miamidade.gov. The County will issue responses to inquiries and any changes to this Solicitation it deems necessary via written addenda issued prior to the Proposal due date and time (see Mandatory Online Forms and Addendum Acknowledgement Section of INFORMS site). Proposers who obtain copies of this Solicitation from sources other than through INFORMS risk the possibility of not receiving addenda and are solely responsible for those risks.

If you submit your proposal and subsequently an Addendum is issued, failure to resubmit the proposal by clicking on the “Submit Proposal” button, after acknowledging Addenda or making any edits to your proposal in INFORMS, will result in your proposal not being received by the County.

https://teams.microsoft.com/meet/2737056501424932?p=C8kKAFGgF82TsOr6b8 mailto:amy.almanzar@miamidade.gov https://supplier.miamidade.gov/

Miami-Dade County, FL Event No. EVN0044812

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1.0 PROJECT OVERVIEW AND GENERAL TERMS AND CONDITIONS

1.1 Introduction

Miami-Dade County, hereinafter referred to as the County, as represented by the Miami-Dade County Aviation Department (MDAD), is soliciting qualifications from experienced firms for Financial Feasibility Consultant Services. The County anticipates awarding a single Contract to one Proposer. The selected Proposer shall serve as the Department’s Traffic Engineer, as required by Section 705 of the Amended and Restated Trust Agreement (Trust Agreement) link: https://www.miami-airport.com/library/pdfdoc/Propertise/Amended%20and%20Restated%20Trust%20Agreement%202002.pdf

Section 705 of the Trust Agreement requires that the County employ an independent firm or corporation “having a nationwide and favorable repute for skill and experience” to perform the duties imposed on the Traffic Engineer by the Trust Agreement. Employment of a firm as Traffic Engineer is subject to the approval of the Trustee and Co-Trustee. The Services of the Traffic Engineer, as set forth in the Trust Agreement, do not pertain to traditional engineering as it applies to construction and related fields. Instead, the Traffic Engineer performs various financial feasibility analyses as may be required by the Department. Specifically, the Traffic Engineer is required to evaluate the ability of the Department to generate revenues sufficient to satisfy debt service coverage requirements under the Trust Agreement, and to recommend Airport System rates and charges sufficient to meet the terms of the rate covenant set forth in the Trust Agreement.

This Solicitation process and the resulting agreement are subject to the requirements relating to professional services under Miami-Dade County Implementing Order No. 3-38 (link: IO-03-38.pdf) and not those consultants’ competitive negotiation laws in the Florida Statutes pertaining to retention of architects and engineers.

To avoid potential conflicts of interest, Consultants currently performing services for MDAD as a Master or Strategic Planning Consultant, Airlines Liaison Office, Miami Airport Affairs Committee (MAAC) Consultant or MDAD’s Consulting Engineer under the Trust Agreement may not participate in this Solicitation. Any firm awarded the Contract pursuant to this RFQ may not, during the life of such contract, participate as a Consultant or Subconsultant for Master or Strategic Planning, for the Airlines Liaison Office, MAAC or serve as MDAD’s Consulting Engineer under the Trust Agreement, for the duration of the Contract. The prohibitions listed are specific to the aforementioned areas only.

For further background information, the following documents are provided as appendices to this Solicitation:

A. 2025 Annual Comprehensive Financial Report (Exhibit 1).

B. MDAD Business Plan for fiscal years ended 2025 and 2026 (Exhibit 2).

C. Report of the Traffic Engineers (Exhibit 3).

The County anticipates awarding a contract for a five (5) year period, with one (1), three (3) year option to renew.

The anticipated schedule for this Solicitation is as follows:

Pre-Proposal Conference: See front cover for date, time, and place. Attendance is recommended but not mandatory.

Should you need an ADA accommodation to participate in Pre-Proposal Conference (i.e., materials in alternate format, sign language interpreter, etc.), please contact the Internal Services Department’s ADA Office five days prior to scheduled conference to initiate your request. The ADA Office may be reached by phone at (305) 869-1859 or contact Melissa Parada-Pla at mparada-pla@flymia.com. TTY users may reach the ADA Office by calling the Florida Relay Service at 711.

Deadline for Receipt of Questions: REFER TO DATE AND TIME SPECIFIED IN INFORMS Proposal Due Date: REFER TO DATE AND TIME SPECIFIED IN INFORMS Evaluation Process: To Be Determined Projected Award Date: To Be Determined

1.2 Definitions

Any or all of the following words and expressions may be used in this Solicitation and, if so, shall be construed as follows, except when it is clear from the context that another meaning is intended:

https://www.miami-airport.com/library/pdfdoc/Propertise/Amended%20and%20Restated%20Trust%20Agreement%202002.pdf https://www.miami-airport.com/library/pdfdoc/Propertise/Amended%20and%20Restated%20Trust%20Agreement%202002.pdf https://documents.miamidade.gov/ao-io/IO/IO-03-38.pdf mailto:mparada-pla@flymia.com

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1. The word “Airport” or acronym “MIA” to mean Miami International Airport.

2. The words “Airport System” shall mean Miami International Airport, Opa-Locka Executive Airport, Kendall-Tamiami Executive Airport, Homestead General Aviation Airport, Dade-Collier Training and Transition Airport and Opa-Locka West Airport (decommissioned).

3. The words “Competitive Selection Committee” to mean the group of individuals who are tasked with reviewing, evaluating and scoring the Proposals submitted in response to this Solicitation.

4. The word “Contractor” or “Consultant” or “Traffic Engineer” to mean the Proposer that receives any award of a contract from the

County as a result of this Solicitation.

5. The word “County” to mean Miami-Dade County, a political subdivision of the State of Florida.

6. The word “Department” or acronym “MDAD” shall mean the Miami-Dade Aviation Department. Wherein in this Contract document, rights are reserved to the County, MDAD may exercise such rights.

7. The words “Joint Venture” to mean an association of two or more persons, partnerships, corporations, or other business entities under a contractual agreement to conduct a specific business enterprise for a specified period with both sharing profits and losses.

The Joint Venture must be a legally formed entity prior to Proposal submission.

8. The word “Proposal” to mean the properly signed and completed written good faith commitment submitted by the Proposer in response to this Solicitation, as amended or modified through negotiations.

9. The word “Proposer” to mean the person, firm, entity or organization, as stated on the Submittal Form, submitting a Proposal to this

Solicitation.

10. The word “Responsible Proposer” shall refer to a Proposer that has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance.

11. The words “Responsive Proposer” shall refer to a Proposer that has submitted a Proposal that conforms in all material aspects to the Solicitation.

12. The words “Scope of Services” to mean Section 2.0 of this Solicitation, which details the work to be performed by the Contractor.

13. The word “Solicitation” to mean this Request for Qualifications (RFQ) document, and all associated addenda and attachments.

14. The word “Subcontractor” to mean any person, firm, entity or organization, other than the employees of the Contractor, who contracts with the Contractor to furnish labor, or labor and materials, in connection with the Services to the County, whether directly or indirectly, on behalf of the Contractor.

15. The words “Trust Agreement” to mean the Amended and Restated Trust Agreement between Miami-Dade County, Florida and certain banks, for the purpose of fixing and declaring the terms and conditions upon which revenue bond of the County for the purpose of financing and refinancing improvements to the Miami-Dade County Aviation System are to be issued, authenticated delivered, secured and accepted by all persons who shall from time to time be or become holders thereof.

16. The words “Work”, “Services”, “Program”, or “Project” to mean all matters and things that will be required to be done by the Contractor in accordance with the Scope of Services, and the terms and conditions of this Solicitation.

1.3 General Proposal Information

Pursuant to Florida Statutes Section 287.05701, Proposers are hereby notified that the County will not request documentation of, or consider, the social, ideological or political interests of a Proposer when determining if a Proposer is a responsible vendor nor will the County give preference to a Proposer based on the Proposer’s social, ideological or political interests.

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The County may, at its sole and absolute discretion, reject any and all or parts of any or all Proposals; accept parts of any and all Proposals; further negotiate project elements including but not limited to project fees, revenues or pricing; postpone or cancel at any time this Solicitation process; or waive any irregularities in this Solicitation or in the Proposals received as a result of this process. In the event that a Proposer wishes to take an exception to any of the terms of this Solicitation, the Proposer shall clearly indicate the exception in its Proposal. The County shall treat the Proposer's inclusion of exceptions, assumptions or alternate terms in the Proposal as requests to negotiate project elements, and the inclusion of same shall not result in the Proposal being deemed non-responsive. The County is not bound to accept any exceptions, assumptions or alternates during negotiations, and the County shall consider a Proposal submitted to be an offer to supply goods or services in strict compliance with the terms of this Solicitation. Exceptions, assumptions or alternates may be considered by the County during negotiations to the extent such exceptions, assumptions or alternates do not materially change any provision of the Solicitation. The County reserves the right to request and evaluate additional information from any Proposer regarding Proposer’s responsibility after the submission deadline as the County deems necessary.

The Proposer’s Proposal will be considered a good faith commitment by the Proposer to negotiate a contract with the County, in substantially similar terms to the Proposal offered and, if successful in the process set forth in this Solicitation and subject to its conditions, to enter into a Contract substantially in the terms herein. Proposer’s Proposal shall be irrevocable until Contract award unless the Proposal is withdrawn. A Proposal may be withdrawn in writing only, addressed to the County contact person for this Solicitation, prior to the Proposal due date and time, or upon the expiration of one hundred eighty (180) calendar days after the opening of Proposals.

As further detailed in the Submittal Form, Proposers are hereby notified that all information submitted as part of, or in support of Proposals will be available for public inspection after opening of Proposals, in compliance with Chapter 119, Florida Statutes, (the "Public Record Law”).

Any Proposer who, at the time of Proposal submission, is involved in an ongoing bankruptcy as a debtor, or in a reorganization, liquidation, or dissolution proceeding, or if a trustee or receiver has been appointed over all or a substantial portion of the property of the Proposer under federal bankruptcy law or any state insolvency law, may be found non-responsible.

To request a copy of any code section, resolution and/or administrative/implementing order cited in this Solicitation, contact the Clerk of the Board at (305) 375-5126, Monday- Friday, 8:00 a.m. – 4:30 p.m.

1.4 Cone of Silence

Pursuant to Section 2-11.1(t) of the Code of Miami-Dade County, as amended (the “Code”), a “Cone of Silence” is imposed upon each RFQ after advertisement and terminates at the time a written recommendation is issued. The Cone of Silence prohibits any communication regarding RFQs between, among others:

potential Proposers, service providers, lobbyists or consultants and the County’s professional staff including, but not limited to, the County Mayor and the County Mayor’s staff, County Commissioners or their respective staffs;

the County Commissioners or their respective staffs and any member of the County's professional staff, other than any professional staff member who is designated by the County Mayor to engage in such communications; or potential Proposers, service providers, lobbyists or consultants, any member of the County’s professional staff, the Mayor, County Commissioners or their respective staffs and any member of the respective Competitive Selection Committee.

The provisions do not apply to, among other communications:

oral communications with the staff of the Vendor Outreach and Support Services Section, the responsible Procurement

Contracting Officer (designated as the County’s contact on the face of the Solicitation), provided the communication is limited strictly to matters of process or procedure already contained in the Solicitation;

oral communications at pre-proposal conferences and public presentations made to the Board of County Commissioners (the “Board”) during any duly noticed public meeting;

recorded oral presentations before Competitive Selection Committees in compliance with the exemption in Section 286.0113, Florida Statutes;

recorded contract negotiations and contract negotiation strategy sessions in compliance with the exemption in Section 286.0113, Florida Statutes; or communications in writing at any time with any County employee, official or member of the Board of County Commissioners unless specifically prohibited by the applicable Solicitation.

Rev.12.16..2025 5

When the Cone of Silence is in effect, all potential vendors, service providers, bidders, lobbyists and consultants shall file a copy of any written correspondence concerning the particular Solicitation with the Clerk of the Board, which shall be made available to any person upon request. The County shall respond in writing (if County deems a response is necessary) and file a copy with the Clerk of the Board, which shall be made available to any person upon request. Written communications may be in the form of e-mail, with a copy to the Clerk of the Board at clerkbcc@miamidade.gov.

All requirements of the Cone of Silence policies are applicable to this Solicitation and must be adhered to. Any and all written communications regarding the Solicitation are to be submitted only to the Procurement Contracting Officer with a copy to the Clerk of the Board. The Proposer shall file a copy of any written communication with the Clerk of the Board. The Clerk of the Board shall make copies available to any person upon request.

1.5 Communication with Competitive Selection Committee Members Proposers are hereby notified that direct communication regarding this Solicitation, written or otherwise, to individual Competitive Selection Committee Members or, to the Competitive Selection Committee as a whole, is expressly prohibited. Any oral communication with Competitive Selection Committee Members other than as provided in Section 2-11.1 of the Code, is prohibited.

1.6 Pre-Proposal Conference

It is highly recommended that Proposers attend the Pre-Proposal Conference (via Teams) to become familiar with any conditions which may, in any manner affect the Services to be provided. Proposers are advised to carefully examine the requirements and specifications in this Solicitation, and to become thoroughly aware regarding all conditions and requirements that may in any manner affect the Work to be performed under the Contract. No additional allowances will be made because of lack of knowledge of these conditions. The Conference is as follows:

Pre-Proposal Conference will be held on November 16, 2026 at 1:30 PM (Eastern Standard/Daylight Time) available via Teams.

To join the Teams meeting, please visit https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting and join Meeting ID: 273 705 650 142 493 2, Passcode: wR73cr26

Members of the public are not required to enter their name to join the meeting if they do not wish to do so. Members may identify themselves as “Public Attendee.”

Members of the public will be permitted to pose questions at the end of the Conference.

• Meeting Room will open at 1:30 p.m. to admit participants

• Host: Procurement Officer Amy Almanzar

• Host Username: amy.almanzar@miamidade.gov

• ADA Contact: Amy Almanzar: amy.almanzar@miamidade.gov

• Link to Teams: https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting

Proposers are requested to arrive promptly as the meeting will start on time, and to have access to and/or a copy of the Solicitation on hand during the Conference. The Cone of Silence does not apply to this meeting, allowing for any questions to be addressed with representatives from Miami-Dade County. This is a public meeting and multiple members of individual community councils may be present. The County is not responsible for any costs incurred by potential Proposers to attend the Conference.

1.7 Public Entity Crimes

Pursuant to Paragraph 2(a) of Section 287.133 of the Florida Statutes, a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Proposal for a contract to provide any goods or services to a public entity; may not submit a Proposal on a contract with a public entity for the construction or repair of a public building or public work; may not submit Proposals on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and, may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes for Category Two for a period of thirty-six (36) months from the date of being placed on the convicted vendor list.

1.8 Lobbyist Contingency Fees

a) In accordance with Section 2-11.1(s) of the Code, after May 16, 2003, no person may, in whole or in part, pay, give or agree to pay or give a contingency fee to another person. No person may, in whole or in part, receive or agree to receive a contingency fee.

mailto:clerkbcc@miamidade.gov https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting mailto:marie.williams@miamidade.gov https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting

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b) A contingency fee is a fee, bonus, commission or non-monetary benefit as compensation which is dependent on or in any way contingent upon the passage, defeat, or modification of: 1) any ordinance, resolution, action or decision of the County Commission;

2) any action, decision or recommendation of the County Mayor or any County board or committee; or 3) any action, decision or recommendation of any County personnel during the time period of the entire decision-making process regarding such action, decision or recommendation which foreseeably will be heard or reviewed by the County Commission or a County board or committee.

1.9 Collusion

In accordance with Section 2-8.1.1 of the Code, where two (2) or more related parties, as defined herein, each submit a Proposal for any contract, such Proposals shall be presumed to be collusive. The foregoing presumption may be rebutted by the presentation of evidence as to the extent of ownership, control and management of such related parties in preparation and submittal of such Proposals. Related parties shall mean Proposer, the principals, corporate officers, and managers of the Proposer; or the spouse, domestic partner, parents, stepparents, siblings, children or stepchildren of a Proposer or the principals, corporate officers and managers thereof which have a direct or indirect ownership interest in another Proposer for the same contract or in which a parent company or the principals thereof of one Proposer have a direct or indirect ownership in another Proposer for the same contract. Proposals found to be collusive shall be rejected. Proposers who have been found to have engaged in collusion may be considered non-responsible, and may be suspended or debarred, and any contract resulting from collusive bidding may be terminated for default.

1.10 Contracting with Entities of Foreign Countries of Concern Prohibited By submitting a Proposal or otherwise entering into, a contract under this Solicitation, the Proposer affirms that it is not in violation of Section 287.138, Florida Statutes (F.S.) titled Contracting with Entities of Foreign Countries of Concern Prohibited. Proposer further affirms that it is not giving a government of a foreign country of concern, as listed in Section 287.138, F.S., access to an individual’s personal identifying information if: a) the Proposer is owned by a government of a foreign country of concern; b) the government of a foreign country of concern has a controlling interest in the Proposer; or c) the Proposer is organized under the laws of or has its principal place of business in a foreign country of concern as is set forth in Paragraphs 2(a)–(c) of Section 287.138, F.S.

This affirmation by the Proposer shall be in the form attached to this Solicitation as Contracting with Entities of Foreign Countries of Concern Prohibited Affidavit.

1.12 Human Trafficking Affidavit

By entering into, amending, or renewing a contract under this Solicitation, the Proposer affirms that it does not use coercion for labor or services and complies with the provisions of Section 787.06, Florida Statutes (“F.S.”), “Human Trafficking. This attestation by the Proposer shall be in the form attached to this Solicitation as the Human Trafficking Affidavit.

1.13 Title VI Solicitation Notice

As a condition of a grant award, the Sponsor shall demonstrate that it complies with the provisions of Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d et seq) and implementing regulations (49 CFR part 21) including amendments thereto, the Airport and Airway Improvement Act of 1982 (49 U.S.C. § 47123), the Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.), Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794 et seq.), the Americans with Disabilities Act of 1990 (42 U.S.C. § 12101, et seq.), U.S.

Department of Transportation and Federal Aviation Administration (FAA) Assurances, and other relevant civil rights statutes, regulations, or authorities, including any amendments or updates thereto. Guidelines for Contract Provisions for Obligated Sponsors and Airport Improvement Program Projects issued on December 29, 2025, Page 27. This may include, as applicable, providing a current Title VI Program Plan to the FAA for approval, in the format and according to the timeline required by the FAA, and other information about the communities that will be benefited and impacted by the project. A completed FAA Title VI Pre-Grant Award Checklist is required for every grant application, unless excused by the FAA. The Sponsor shall affirmatively ensure that when carrying out any project supported by this grant that it complies with all federal nondiscrimination and civil rights laws based on race, color, national origin, sex, creed, age, disability, genetic information, in consideration for federal financial assistance. The Department’s and FAA’s Office of Civil Rights may provide resources and technical assistance to recipients to ensure full and sustainable compliance with Federal civil rights requirements.

Failure to comply with civil rights requirements will be considered a violation of the agreement or contract and be subject to any enforcement action as authorized by law.

2.0 SCOPE OF SERVICES

2.1 Background

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The Consultant serves as the Traffic Engineer to study, analyze and report on financial matters, passenger traffic counts, and demographic aspects pertaining to issuance of aviation revenue bonds, to refresh forecasts for traffic, revenues and expenditures, and to evaluate the ability of MDAD to generate revenues sufficient to satisfy debt service coverage requirements and to recommend rates and charges of Miami-Dade County’s (the “County”) Airport System to meet the County’s rate covenant in accordance with the Trust Agreement dated as of December 15, 2002. Consultant shall provide all services required of, and all obligations on, the Traffic Engineer in the Trust Agreement.

2.2 Tasks

The selected Proposer’s Services shall include those required of the Traffic Engineer under the Trust Agreement in connection with the issuance of bonds under the Trust Agreement. Those Services are generally described as:

1. Evaluating the ability of the Department to generate revenues sufficient to satisfy debt service coverage requirements, which involves:

a) Analyzing the economic base (Latin America and South Florida) for air transportation at the Airport.

b) Forecasting international and domestic passenger and cargo traffic at MIA.

c) Forecasting revenues and expenditures at MIA.

Such evaluation shall be in the form of:

1) a financial feasibility report, suitable for inclusion in the Preliminary Official Statement and the Official Statement of a debt issuance; and

2) a certification or other documentation demonstrating compliance with the additional bonds test required by the Trust Agreement.

2. Participating in review of the Preliminary Official Statement and the Official Statement of the debt issuance, and related documents, for each bond issue.

3. Participating in investment rating agency, credit insurer, and investor presentations and responding to inquiries by such groups.

4. Evaluating rate covenant compliance and rents, fees, and charges for Port Authority Properties (“PAP”) facilities and services.

5. Recommending rents, fees, and charges for the Airport System, in conjunction with each debt issuance.

6. Evaluating the financial impact of facilities constructed with Airport revenues other than bonds issued under the Trust Agreement, to determine whether the Department still satisfies its debt services coverage requirements.

7. Evaluating the financial impact of facilities constructed with County revenues and turned over to the Department, to determine whether the Department satisfies its debt services coverage requirements.

8. Provide services which include but are not limited to financial analyses as described below:

a. Trustee issues per Section 708 of the Trust Agreement).

b. Plan of finance preparation.

c. Preliminary Official Statement preparation.

d. Airline rates and charges calculations.

e. Airline lease agreement or MAAC issues.

f. Passenger Facility Charge (“PFC”) revenue program.

g. Annual operating budget assistance.

h. Monitoring MDAD’s cash balances.

i. Performance sub-account assistance.

j. Rating agency update assistance.

k. Capital Improvement Project (CIP) financial projections.

9. Other financial analyses as necessary to support compliance with debt covenants.

10. Consultant shall provide all Services required of, and all obligations on, the Traffic Engineer in the Trust Agreement.

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2.3 Deliverables

Deliverables for assigned tasks shall be specified in the Work Order (see Section 2.4. Work Order Process). Deliverables may include reports of all findings and recommendations.

Note: The selected Proposer and/or staff shall be available, when requested, to present its progress, findings, recommendations, or a final report to MDAD, Board of County Commissioners, subcommittees, etc.

2.4 Work Order Process

The selected Proposer shall participate in a work plan and work order process. Following is the Work Order process:

A. Assignments When the need arises, MDAD will develop work order assignments, and provide the selected Proposer with information regarding the specific objectives, anticipated deliverables and desired outcomes and timelines. MDAD reserves the right to develop an alternative, streamlined process for work assignments.

B. Work Plan After the assignment has been defined by MDAD, the selected Proposer shall prepare a written work plan for review and evaluation by MDAD. The written work plan must be received by MDAD as defined in each request, which shall include, but not be limited to, the following:

1. Description of the proposed approach

2. Names of personnel who will be performing the work, including each person’s job title, hourly rate and estimated number of work hours each will spend on the assignment;

3. Cost per staff person (in accordance with Attachment C - Price Proposal Schedule);

4. Out-of-pocket cost, if any, such as travel;

5. Projected timeline of tasks and date of assignment completion; and

6. Total for the assignment

Once a written work plan is received by the MDAD Project Manager and other MDAD assigned staff, the Department, at its sole discretion, may, a) negotiate the assignment with the selected Proposer, b) recommend modifications to Scope of Services, if applicable; c) approve the work plan as submitted; or d) suspend or cancel the assignment at any time, at no cost to MDAD.

C. Work Order

Work Orders will be issued by MDAD for all Work to be performed under any contract as a result of this Solicitation. Multiple work orders may be issued simultaneously, depending on the need for the Services. The Department anticipates issuing work orders based on approved work plans as described above.

Note: All costs associated with estimating a project shall be borne by the selected Proposer, and the selected Proposer shall not have any claim, financial or otherwise, against MDAD or the County, as a result of MDAD modifying or canceling a work order.

2.5 Payment Schedule

The selected Proposer may bill monthly for services completed unless otherwise specified in the Work Order. All billings shall be accompanied by a breakdown including hours by position, supporting documentation and total expenses. MDAD will only pay the selected Proposer for work actually performed under the Work Order.

3.0 RESPONSE REQUIREMENTS

3.1 Submittal Requirements

In response to this Solicitation, Proposer should complete and return the entire Proposal Submission Package. Proposers should carefully follow the format and instructions outlined therein. All documents and information must be fully completed and signed as required and submitted in the manner described. Nothing in this Solicitation shall in any way be utilized to request documentation relating

Rev.12.16..2025 9 to or authorizing consideration of a Proposer's social, political, or ideological interests when determining if the Proposer is a responsible vendor or give a preference to a Proposer based on the Proposer's social, political, or ideological interests.

Proposer’s Proposal Submission Package should include, but not be limited to:

• Proposer Information (Attachment A)

• Experience Matrix (Attachment B)

• Price Proposal Schedule (Attachment C)

• Proposal Submittal Form (web form)

• Subcontracting Form (web form)

• Contracting with Entities of Foreign Countries of Concern Prohibited Affidavit (web form)

• Kidnapping, Custody Offenses, Human Trafficking and Related Offenses Affidavit (web form)

The Proposal shall be written in sufficient detail to permit the County to conduct a meaningful evaluation of the proposed Services.

However, overly elaborate Proposals are not requested or desired.

Proposers are encouraged to access the links below to assist with submission of responses to the Solicitation.

Recorded eSupplier Workshop https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 Password: q37%t+pG

Submit a Bid Job Aid https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf

4.0 EVALUATION PROCESS

4.1 Review of Proposals for Responsiveness

Each Proposal will be reviewed to determine if the Proposal is responsive to the submission requirements outlined in this Solicitation. A responsive Proposal is one which follows the requirements of this Solicitation, includes all documentation, is submitted in the format outlined in this Solicitation, is of timely submission, and has the appropriate signatures as required on each document. Failure to comply with these requirements may result in the Proposal being deemed non-responsive.

4.2 Evaluation Criteria

Proposals will be evaluated by a Competitive Selection Committee which will evaluate and rank Proposals on criteria listed below. The Competitive Selection Committee will be comprised of executives and professionals within the County, and may include professionals in the private sector, non-profit sector, or other governmental/quasi-governmental organizations, or retired executives with the appropriate experience and/or knowledge. The criteria are itemized with their respective weights for a maximum total of one thousand (1000) points per Competitive Selection Committee Member.

Technical Criteria (Attachment A – Proposer Information) POINTS

1. Proposer’s relevant Experience and Past Performance 375

2. Key Personnel and Subcontractors Performing Services 375

3. Proposed Approach to Providing the Services 200

4. Proposer’s use of Small and local business utilization 50

TOTAL MAXIMUM EVALUATION POINTS PER COMPETITIVE SELECTION COMMITTEE MEMBER 1000

Any Proposer, whether a Joint Venture or otherwise, may proffer the experience or qualifications of its corporate parent, sister, or subsidiary (collectively “an Affiliated Company”). However, given the unique nature of individual corporate relationships, Proposers seeking to rely on the experience or qualifications of an affiliated company are advised that the Competitive Selection Committee shall have the discretion to determine what weight, if any, it wishes to give such proffered experience or qualification on a case-by-case basis.

Competitive Selection Committee may base such decision on the particulars of the relationship between the Proposer and the Affiliated Company, as evidenced by the information and documentation provided in the Proposer Information Section, during Oral Presentations, or otherwise presented at the request of the Competitive Selection Committee.

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Additionally, pursuant to County Resolution No. R-321-23, the Competitive Selection Committee shall be provided with adverse findings or substantiated allegations within the past seven (7) years of the proposal submittal date (collectively “Reports”) of the Miami-Dade Office of the Inspector General (“OIG”) and/or the Miami-Dade County Commission on Ethics and Public Trust (“COE”) regarding any Proposer and their proposed subcontractor(s) under deliberation by the Competitive Selection Committee to be considered in accordance with the evaluation of each applicable criteria identified in the Solicitation. In the event the OIG and/or COE issues Reports after the Competitive Selection Committee has scored and ranked the Proposers, the County Mayor or County Mayor’s designee may re-empanel the Competitive Selection Committee to consider if such Reports would change the rankings. If the Competitive Selection Committee determines that Reports would change the rankings of the Proposer(s) identified in the Reports, then the Competitive Selection Committee shall re-score the Proposer(s) identified in the Report solely based on the impact the information identified in the Report would have on the scoring of the Proposer(s) in accordance with the applicable criteria identified in the Solicitation, re-rank the Proposers, and submit a written justification for the revised rankings to the County Mayor or County Mayor’s designee. Upon review of such re-ranking and the justification, the County Mayor or County Mayor’s designee may accept or reject the revised rankings. The County Mayor shall, in any recommendation to the Board of County Commissioners, either attach all Reports issued by the OIG and/or the COE or provide a description of such Reports and a link to where such Reports may be viewed.

4.3 Oral Presentations

After evaluation of the Proposals on the criteria indicated above, rating and ranking, the Competitive Selection Committee may choose to conduct an oral presentation with the Proposer(s) which the Competitive Selection Committee deems to warrant further consideration.

In making this determination, the Competitive Selection Committee should consider whether a recommendation can be reached without oral presentations or whether there is a need for, or would be a benefit to, holding oral presentations. For instance, oral presentations may be needed to assist the Competitive Selection Committee to make its recommendation and/or to differentiate among the Proposer(s) remaining in consideration due to, among other factors, scores in clusters and/or a close competition. Oral presentations may also be beneficial if clarity on the Proposal(s) is needed or an explanation of the Proposal(s) would be helpful to the process and in scoring, especially on large and/or complex projects, as determined by the Competitive Selection Committee.

Pursuant to Resolution No. R-208-25, if the contract fiscal impact is expected to exceed $25,000,000 per year or $25,000,000 in any year, then oral presentations are required to be held with the three highest-ranked Proposers or all proposers if three or less proposals are received. If the scoring differential between the two highest-ranked proposers exceeds ten percent (10%), then oral presentations shall be conducted at the option of the Competitive Selection Committee.

Unless otherwise advised by the County, oral presentations will only be used for the Proposer to present its Proposal and provide clarifications, if needed, and for the Competitive Selection Committee to ask questions. Proposals cannot be materially changed through oral presentations. Upon completion of the oral presentation(s), if any, the Competitive Selection Committee will re-evaluate, re-rate and re-rank the Proposals from the Proposer(s) invited to oral presentations based upon the written documents, and in consideration of any clarity gained from the oral presentation.

4.4 Selection Factor

This Solicitation includes a selection factor for Miami-Dade County Certified Small Business Enterprises (SBE's) as follows. A SBE is entitled to receive an additional ten percent (10%) of the total technical evaluation points on the technical portion of such Proposer’s Proposal. Pursuant to Sections 2-8.1.1.1.1 and 2-8.1.1.1.2 of the Code, Proposer shall have all the necessary licenses, permits, registrations and certifications, to include SBE certification, to perform a commercially useful function in the provision of the type of goods and/or services required by this Solicitation. For certification information, contact Strategic Procurement Department at (305) 375-3111, visit https://www.miamidade.gov/global/strategic-procurement/home.page, and e-mail your inquiries directly to:

Sbdcert@miamidade.gov.

The SBE must be certified by Proposal submission deadline, at contract award, and for the duration of the Contract to remain eligible for the preference. Firms that graduate from the SBE Program during the Contract term may remain on the Contract.

Any entity may enter into a Joint Venture with a Small Business Enterprise firm for the purposes of creating a Proposer to submit a Proposal in response to this Solicitation and receiving an SBE Selection Factor. Joint ventures will be considered as one entity by the County during the evaluation of the Proposal in response to this Solicitation. Joint ventures must be pre-approved by Strategic Procurement Department and meet the criteria as established in Implementing Order 3-41 and Sections 2-8.1.1.1.1 and 2-8.1.1.1.2 of the Code for the purposes of receiving an SBE Selection Factor pursuant to this Section.

4.5 Local Certified Veteran Business Enterprise Preference

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This Solicitation includes a preference for Miami-Dade County Local Certified Veteran Business Enterprises in accordance with Section 2-8.5.1 of the Code. “Local Certified Veteran Business Enterprise” or “VBE” is a firm that is (a) a local business pursuant to Section 2-

8.5 of the Code and (b) prior to Proposal or bid submittal is certified by the State of Florida Department of Management Services as a veteran business enterprise pursuant to Section 295.187 of the Florida Statutes. A VBE that submits a Proposal in response to this Solicitation is entitled to receive an additional five percent of the evaluation points scored on the technical portion of such vendor’s Proposal. If a Miami-Dade County Certified Small Business Enterprise (SBE) measure is being applied to this Solicitation, a VBE which also qualifies for the SBE measure shall not receive the veteran’s preference provided in this section and shall be limited to the applicable SBE preference. At the time of Proposal submission, the firm must affirm in writing its compliance with the certification requirements of Section 295.187 of the Florida Statutes and submit this affirmation and a copy of the actual certification along with the Submittal Form.

4.6 Price Proposal Schedule (Attachment C)

The price proposal schedule will not be utilized during the evaluation process, rather it will be used during negotiations with the highest ranked Proposer.

4.7 Local Preference

The evaluation of competitive Solicitations is subject to Section 2-8.5 of the Code, which, except where contrary to federal or state law, or any other funding source requirements, provides that preference be given to local businesses. Proposers shall affirm in writing compliance with the requirements of Section 2-8.5 of the Code at the time of submitting its Proposal to be eligible for consideration as a “local business” under this section. However, information regarding a Proposer’s eligibility for local preference may be provided after the submittal date upon request from the County if the Proposer otherwise meets the requirements but failed to affirm at time of submittal.

Proposer shall have up to 48 hours to submit the information following the County’s request. If Proposer fails to supply adequate information demonstrating such eligibility, to the County’s satisfaction, within such timeframe, such Proposer will not be eligible to receive the local preference.

4.8 Negotiations

The Competitive Selection Committee will evaluate, score and rank Proposals, and submit the results of the evaluation to the County Mayor or designee with its recommendation. The County Mayor or designee will determine with which Proposer(s) the County shall negotiate, if any, through the approval of the Competitive Selection Committee Coordinator Report which will be shared through electronic means with all Proposers. The County Mayor or designee, at their sole discretion, may direct negotiations with the highest ranked Proposer, by taking into consideration Local Preference to determine whether to direct negotiations with the highest ranked local Proposer recommended by the Competitive Selection Committee pursuant to the Local Preference Section above, if any, and/or may request a better offer. In any event the County engages in negotiations with a Proposer and/or requests a better offer, the discussions may include price and conditions attendant to price.

Notwithstanding the foregoing, if the County and said Proposer cannot reach agreement on a contract, the County reserves the right to terminate negotiations and may, at the County Mayor’s or designee’s discretion, begin negotiations with the next highest ranked Proposer.

This process may continue until a contract acceptable to the County has been executed or all Proposals are rejected. No Proposer shall have any rights against the County arising from such negotiations or termination thereof.

Any Proposer recommended for negotiations may be required to provide to the County:

a) Its most recent certified business financial statements as of a date not earlier than the end of the Proposer’s preceding official tax accounting period, together with a statement in writing, signed by a duly authorized representative, stating that the present financial condition is materially the same as that shown on the balance sheet and income statement submitted, or with an explanation for a material change in the financial condition. A copy of the most recent business income tax return will be accepted if certified financial statements are unavailable.

b) Information concerning any prior or pending litigation, either civil or criminal, involving a governmental agency or which may affect the performance of the services to be rendered herein, in which the Proposer, any of its employees or Subcontractors is or has been involved within the last three years.

c) Disclosure of any lawsuits which include allegations of discrimination in the last ten years prior to date of Solicitation, the disposition of such lawsuits, or statement that there are NO such lawsuits, in accord with Resolution No. R-828-19.

4.9 Contract Award

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Any proposed contract, resulting from this Solicitation, will be submitted to the County Mayor or designee. All Proposers will be notified in writing of the decision of the County Mayor or designee with respect to Contract award. The Contract award, if any, shall be made to the Proposer whose Proposal shall be deemed by the County to be in the best interest of the County. Notwithstanding the rights of protest listed below, the County's decision of whether to make the award and to which Proposer shall be final.

4.10 Written Objection to Selection Committee Ranking/Scoring and Rights of Protest A recommendation for contract award may be protested by a Proposer in accordance with the procedures contained in Sections 2-8.3 and 2-8.4 of the Code and as established in Implementing Order No. 3-21. Bid protest procedures set forth in Implementing Order No. 3- 21 shall not apply to any procurements conducted by the Strategic Procurement Department exclusively on behalf of the constitutional offices of Clerk of the Court and Comptroller, Property Appraiser, Sheriff, Supervisor of Elections, and Tax Collector pursuant to an interlocal agreement. For such procurements, the bid protest procedures, if any, shall be established by the respective constitutional office.