EVN0044812_Attachment_A_-_RFQ_Proposer_Info.pdf

Miami-Dade County, FL RFQ No. EVN0044812

Rev. 8.1.2025

ATTACHMENT A - PROPOSER INFORMATION

Nothing in this Solicitation shall in any way be utilized to request documentation relating to or authorizing consideration of a Proposer's social, political, or ideological interests when determining if the proposer is a responsible vendor or give a preference to a proposer based on the proposer's social, political, or ideological interests.

Proposer’s Experience and Past Performance

1. It is the preference of the County that the selected Proposer should have at least five (5) years of experience in financial feasibility consulting of which at least three (3) years of consulting was for two (2) large hub airports (as defined by the Federal Aviation Administration “FAA”) during which time each large hub airport issued bonds at least once in which the Proposer directly performed the passenger forecast. Describe the Proposer’s past and recent performance and experience that qualified the Proposer to perform the Services as specified in Section 2.

Scope of Services.

2. Describe the Proposer’s past performance and experience and state the number of years that the Proposer has been in existence, the current number of employees, and the primary markets served.

3. Provide a detailed description of three (3) comparable contracts (similar in scope of services to those requested herein) which the Proposer has either ongoing or completed within the past three (3) years. In lieu of the comparable contracts from the Proposer, the County will consider the contractual experience from Proposer’s proposed Subcontractor or proposed key personnel, in accordance with Resolution No. 1122-21. Proposer shall complete and submit Attachment B – Experience Matrix.

The description should identify for each project: (i) client, (ii) description of work, (iii) total dollar value of the contract, (iv) dates covering the term of the contract, (v) client contact person and phone number, (vi) statement of whether Proposer/key personnel/Subcontractor was the prime contractor or subcontractor, and (vii) the results of the project. Where possible, list and describe those projects performed for government clients or similar size private entities (excluding any work performed for the County).

4. List all contracts which the Proposer has performed for Miami-Dade County. The County will review all contracts the Proposer has performed for the County in accordance with Section 2-8.1(g) of the Miami-Dade County Code, which requires that “a Bidder’s or Proposer’s past performance on County Contracts be considered in the selection of Consultants and Contractors for future County Contracts.” As such, the Proposer must list and describe all work performed for Miami-Dade County and include for each project: (i) name of the County Department which administers or administered the contract, (ii) description of work, (iii) total dollar value of the contract, (iv) dates covering the term of the contract, (v) County contact person and phone number, (vi) statement of whether Proposer was the prime contractor or subcontractor, and (vii) the results of the project.

5. List and describe all bankruptcy petitions (voluntary or involuntary) which have been filed by or against the

Proposer, its parent or subsidiaries, predecessor organization(s), or any wholly-owned subsidiary during the past three (3) years. Include in the description the disposition of each such petition.

KEY PERSONNEL AND SUBCONTRACTORS PERFORMING SERVICES

6. Identify the lead individual to be assigned to this project. The Proposer should provide:

a. A description of the lead individual’s experience, training and education, including lead individual’s experience working with governmental entities, and list those projects.

b. Provide documentation, such as resume, certificates and other credentials that demonstrate their ability to do the work.

7. Identify all key personnel. Provide an organization chart showing all key personnel, including their titles, to be assigned to this project. This chart must clearly identify the Proposer’s employees and those of the Subcontractors or subconsultants and shall include the functions to be performed by the key personnel. All key personnel includes all partners, managers, seniors and other professional staff that will perform Work and/or Services in this project.

Titles identified in this section for all key personnel shall be listed in Price Proposal Schedule, Form 1.

8. Identify Subcontractors, if any. List the names and addresses of all first tier Subcontractors, and describe the extent of work to be performed by each first tier Subcontractor. Describe the experience, qualifications and other vital information, including relevant experience on previous similar projects, of the Subcontractors who will be assigned to this project.

9. Describe the experience, qualifications and other vital information, including relevant experience on previous similar projects, of all key personnel, including those of Subcontractors, who will be assigned to this project. Please include: (i) names; (ii) titles; (iii) roles/functions to be performed; and (iv) copies of applicable certifications/accreditations. Address relevant experience, qualifications and other vital information on previous similar contracts, that qualifies the key personnel to perform the services as specified in Appendix A – Scope of Services. Provide resumes, if available, with job descriptions including any key personnel of subcontractors who will be assigned to this contract. Resumes should be limited to 2 pages.

Note: After proposal submission, but prior to the award of any contract issued as a result of this Solicitation, the Proposer has a continuing obligation to advise the County of any changes, intended or otherwise, to the key personnel identified in its Proposal.

PROPOSED APPROACH TO PROVIDING THE SERVICES

10. Describe Proposer’s specific project plan and procedures to be used in providing the Services in the Scope of

Services (see Section 2.0). The response should address:

• Analysis of the South Florida and Latin American economic base;

• Domestic and international passenger and cargo forecasting;

• Revenue and expenditure forecasting;

• Financial feasibility and debt-service coverage analyses;

• Additional bonds test calculations and certifications;

• Rate covenant compliance;

• Airline rates, rents, fees, and charges;

• PFC (Passenger Facility Charge) revenues, cash balances, operating budgets, and CIP (Capital Improvement Project) projections;

• Financial impacts of Airport- and County-funded facilities;

11. Describe Proposer’s approach to project organization and management, including the responsibilities of

Proposer’s management and staff personnel that will perform Work in this project.

12. Describe Proposer’s ability to perform projects competently and adherence to timelines and budgets, as specified in the Scope of Services.

13. Describe how the Proposer will provide timely deliverables by establishing priorities, managing conflicting opinions, and obtaining a consensus.

14. Describe Proposer’s plan to provide sufficient and appropriate staff required for assignments given that Work

Orders will be on an as needed basis.

a. Describe the Proposer’s efforts to retain the lead individual (Proposer’s Project Manager) and other key individuals.

b. Provide information on maintaining staff levels and key personnel assigned to the County for Work Orders.

c. Describe how the Proposer intends to minimize the effect on the County for transitional staff should a new lead individual and key personnel be assigned during the course of the Work Order.

15. Describe Proposer’s ability and readiness to begin providing Services as requested herein. Provide assurance as to the availability and accessibility of key personnel immediately following Contract execution, and throughout the term of the Contract.

Describe the technology (including innovative technology), analytical tools, data sources, and financial or forecasting models the Proposer will use to perform the Services. Explain how these resources will improve the accuracy, transparency, efficiency, reproducibility, and timely delivery of passenger and cargo forecasts, financial feasibility analyses, debt-service coverage calculations, rates and charges analyses, and other Work Order deliverables.

SMALL AND LOCAL BUSINESS UTILIZATION

16. Proposed Participation Describe the Proposer’s plan to provide meaningful contracting opportunities to small and local businesses in performing the Services. Identify:

• Each proposed small or local business

• The specific services or Work Order activities the business will perform;

• The estimated percentage of total Contract or labor hours assigned to each business; and

Proposed participation should involve such services as aviation forecasting, financial analysis, economic research, data analytics, financial modeling, rates and charges analysis, report preparation, or other services directly related to Section 2.

17. Outreach and Subcontractor Management

Describe the Proposer’s procedures for identifying, engaging, and managing qualified small and local businesses throughout the resultant contract. The response should address:

• Outreach and notification of subcontracting opportunities;

• Integration of Subcontractors into the project team and Work Order planning process;

• Access to the information, meetings, and resources necessary to perform assigned services;

• Procedures for monitoring utilization, expenditures, and performance;

18. Participation Commitments and Professional Development

Describe how the Proposer will expand meaningful participation by small and local businesses during the resultant contract term. The response should identify:

• Opportunities for small and local businesses to assume increasing levels of technical and project-management responsibility;

• Mentoring, training, knowledge-transfer, or teaming opportunities that may be provided;

• Methods for considering small and local businesses for future Work Orders or additional services;

and

PROPOSER’S EXCEPTION

19. If the Proposer seeks to negotiate any exception or deviation from the requirements, terms, or conditions of this Solicitation or the Draft Agreement, the Proposer must clearly identify each exception or deviation at the time of Proposal submission. For each requested exception or deviation, the Proposer shall:

• Identify the applicable Solicitation or Draft Agreement provision/article;

• Provide rationale for each the requested exception or deviation;

• Propose alternative language; and

• Describe any anticipated operational, financial, or other impact on the County.