Event_34101-13911_Generator_TEMA_West_TN_INFO.xlsx

This is a generator inventory and maintenance specification file from the Tennessee Emergency Management Agency (TEMA) for West Tennessee emergency support facilities. The file details fourteen generators across eight locations in Haywood, Gibson, Madison, and Henry counties, ranging from 10 to 200 kilowatts, with fuel types including LP gas and diesel. Service line items encompass annual maintenance, trip charges, quarterly maintenance, regular and premium time hourly rates, and load bank testing for each unit. The solicitation requires written questions by May 25, 2026, at 2:00 PM CDT, with bids due June 3, 2026. The contract becomes effective May 15, 2026, for an initial thirty-six-month term with an optional extension period not to exceed one hundred eighty days. Contractors must establish contact with TEMA's Point of Contact, Jimmy Floyd, within fifteen calendar days of contract effective date.

The contract is structured as a single award to the lowest-cost responsive bidder on a unit-cost basis across sixty line items. Repair parts and materials must be new or manufacturer-approved with equal quality, billed at contractor cost plus fifteen percent, requiring original purchase invoices as proof. Contractors must maintain workers' compensation insurance with one million dollar limits, commercial general liability insurance with one million dollars per occurrence and two million dollars aggregate, and automobile liability insurance with one million dollars. The estimated total contract liability is $195,000 over the thirty-six-month initial term. Contractors must be registered with the State of Tennessee Supplier Portal, registered with the Tennessee Department of Revenue for sales and use tax collection, compliant with federal prohibitions on illegal immigrant employment, and adherent to applicable federal requirements including the Clean Air Act and Federal Water Pollution Control Act. Emergency services must be available twenty-four hours per day, seven days per week, with a two-hour on-site response time for emergency situations.