Event_34101-13911_Generator_TEMA_West_TN_INFO.xlsx

This is a generator maintenance specifications document prepared for the Tennessee Emergency Management Agency (TEMA) in support of a comprehensive generator maintenance solicitation serving West Tennessee facilities across Haywood, Dyer, Madison, and Henry counties. The document itemizes eleven generators requiring preventive and emergency maintenance services, including annual maintenance, quarterly inspections, trip charges, regular-time and premium-time hourly labor, and load bank testing. The generators range in capacity from 10 kilowatts to 200 kilowatts and are powered by diesel, LP gas, or gasoline fuels, serving radio sites, emergency operations centers, command trailers, and mobile units located in Brownsville, Medina, Jackson, Paris, Mt. Gilead, and Lexington. The maintenance program encompasses quarterly inspections on mutually agreed dates, annual inspections performed once per year, and load bank testing at least every two years utilizing portable load bank equipment. The invitation to bid was issued with written questions due by May 25, 2026, at 2:00 PM CDT, and bids due by June 3, 2026, with contract effectiveness dated May 15, 2026, for an initial thirty-six-month term with an optional extension period not to exceed one hundred eighty days.

Pricing is submitted on a unit-cost basis across sixty line items structured by generator and service category, with repair parts and materials billed at contractor cost plus fifteen percent. The estimated total contract liability is $195,000 over the thirty-six-month initial term. The contract constitutes a single award to the lowest-cost responsive bidder meeting all specified requirements. Emergency services must be available twenty-four hours per day, seven days per week, with a two-hour on-site response time for emergency situations and one working day for non-emergency situations. Contractors must be established, qualified service providers with full-time staff, comply with the Tennessee Contractors Licensing Act, maintain workers' compensation insurance with limits of one million dollars and commercial general liability insurance with combined single limits of one million dollars per occurrence and two million dollars aggregate, and be registered with the State of Tennessee Supplier Portal and Tennessee Department of Revenue prior to contract issuance.