Event_13911_TEMA_West_Generator_Evaluation_Model_New.xlsx

This is a bid evaluation model spreadsheet for the Tennessee Emergency Management Agency (TEMA) soliciting generator maintenance services across West Tennessee facilities located in Haywood, Dyer, Madison, and Henry counties. The procurement covers comprehensive maintenance services for multiple backup power generation systems ranging from 10 to 200 kilowatts, including annual maintenance, quarterly inspections, trip charges, load bank testing, regular-time and premium-time hourly labor, and parts supply. The evaluation model contains sixty line items across seven generator sites: Brownsville Radio Site, Medina Radio Site, Jackson THP Radio Site, Jackson REOC #1, Jackson REOC #2, West TN Tower Trailer, Paris-County Site, Paris-Forestry Site, and Mt. Gilead. Estimated quantities across the contract term include three annual maintenance services per site, twelve trip charges per site, nine quarterly maintenance services per site, eleven regular-time hours and four premium-time hours per site, and three load bank testing services per site. Written questions must be submitted by May 25, 2026, at 2:00 PM CDT, with bids due June 3, 2026. The contract becomes effective May 15, 2026, for an initial thirty-six-month term with an optional extension period not to exceed one hundred eighty days under identical terms and conditions.

Pricing is structured on a unit-cost basis, with suppliers required to enter only one price per unit price cell for each line item, with blank cells interpreted as zero cost. Repair parts and materials must be new or manufacturer-approved and billed at contractor cost plus fifteen percent, supported by original purchase invoices. The estimated total contract liability is $195,000 over the thirty-six-month initial term. No specific set-asides for disadvantaged or small businesses are identified in the solicitation materials, and no incumbent vendors or current contractors are referenced. The contract will be awarded as a single award to the lowest-cost responsive bidder meeting all specifications. Contractors must be registered with the State of Tennessee Supplier Portal and the Tennessee Department of Revenue, maintain workers' compensation insurance with one million dollar limits, carry commercial general liability insurance with one million dollars per occurrence and two million dollars aggregate, and provide automobile liability insurance with one million dollar limits. All work must comply with the National Electrical Code and manufacturer-recommended procedures, with emergency services available twenty-four hours per day, seven days per week.