Evaluation Criteria for Solicitation.pdf

Evaluation Criteria Elevator Maintenance Services

Request for Quote# 15BNAS23Q00000055

Decisional Rule Criteria Best Value Trade-Off:

The quoter’s quotation shall be evaluated in three areas: Technical, Experience, Past Performance, and Price. Technical areas are more important than Past Performance, which in turn is more important than Price. Quoters should recognize that Price, although of lesser importance than Technical and Past Performance, might contribute substantially to the Source Selection Authority’s (SSA’s) contract award decision. As the evaluation of competing quotations in the Technical and Past Performance areas become more equal in rating, the more important Price shall become in selecting the best value for the Government. Technical and Past Performance areas shall be evaluated in accordance with FAR 13.106-2(b)(3), Evaluation of Quotations or Offers.

Evaluations will be rated under the following technical/risk rating matrix for Best-Value Trade Off decisional rule criteria.

MISSION CAPABILITY COMBINED TECHNICAL/RISK RATINGS - TRADEOFF

Rating Description

Outstanding – 4 Points Proposal/Quote indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Good – 3 Points Proposal/Quote indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable – 2 Points Proposal/Quote meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal – 1 Point Proposal/Quote has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable – 0 Points

Proposal/Quote does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

The quoter’s quotation shall clearly demonstrate, at the time of submission, unless otherwise stated, the capability to meet the Decisional Rule criteria. Quotations shall be rated based on the

Decisional Rule criteria. Quotations shall clearly demonstrate the capability to meet all the following Decisional Rule criteria:

Factor 1 – Technical

1. The quoter shall provide documentation of its ability to respond to any elevator service call that may arise 24 hours a day.

2. The quoter shall provide documentation of its ability to perform monthly, quarterly, and annual maintenance and annual major 5-year full load safety certification.

3. The quoter shall provide documentation of its capability to provide emergency repair services for elevators and associated elevator controls.

4. The quoter shall provide confirmation of the ability of both primary & back-up personnel to successfully pass a 5-year Tier 1 clearance.

5. The quoter shall submit a detailed technical plan for performing the requirements of the Statement of Work (SOW).

Factor 2 – Experience

1. The quoter shall provide documentation of at least two years of experience performing the requirements of the SOW.

Factor 3 – Past Performance

1. Recent and relevant past performance shall be evaluated on its performance under existing and prior contracts for similar services, with an emphasis on the similarity of the Quoter’s experience to the Request for Quote (RFQ). The purpose of Past Performance is to allow the government to review the Quoter’s recent and historical probability of meeting the solicitation requirements.

A Quoter’s past performance information shall include three (3) of the quoter’s most recent contracts occurring during the past five years that are similar and relevant in nature to the services required in the Statement of Work. Contracts listed may include those entered with the Federal Government, agencies of state and local government, and commercial entities. Quoters shall address any instances of past performance problems in the referenced contracts and explain how these problems were resolved. The Government may consider efforts performed by the Quoter for agencies of the federal, state, or local governments and commercial customers as potentially relevant to the Past Performance evaluation.

Quoters shall not provide general information on their performance on the identified contracts.

General performance information SHALL be obtained from the references on the Past Performance Questionnaire and submitted along with the Quoter’s proposal. Quoters without a record of relevant company past performance or for whom information on Past Performance is not available shall not be evaluated favorably or unfavorably on Past Performance. References other than those identified by the Quoter may be contacted. Information utilized may be obtained from the references listed in the proposal, other customers known to the Government or of whom it becomes aware, and any others who may have useful and relevant information (i.e. Past Performance Information Retrieval System (PPIRS), System for Award Management (SAM), Federal Awardee Performance & Integrity Information System (FAPIIS), CPARS, and internet).

Factor 4 – Price

The Government reserves the right to award a contract to a quoter other than the quoter proposing the lowest price when the Government’s evaluation determines a proposal is significantly superior from a non-price standpoint and warrants payment by the Government of a premium.

Price is defined as the Quoter’s price proposal. The Contracting Officer shall evaluate price independently. Pursuant to FAR 17.203(b), the Government’s evaluation of offers shall be inclusive of options. Price proposal in Schedule of Items (Attachment I) shall be evaluated on the base period and options periods in total, including the Option to Extend Services FAR clauses 52.217-8.

Quotes determined to meet the decisional rule criterion shall be evaluated using the following criteria:

Criteria Weight Technical Approach Best Value Trade-Off Experience Best Value Trade-Off Past Performance Best Value Trade-Off Price Best Value Trade-Off

PRICING

Prices quoted to the Government shall be as low as or lower than those charges to the supplier’s most favored customer for comparable quantities under similar terms and conditions, in addition to any discounts offered for prompt payment.

DELIVERIES

In accordance with Federal Acquisition Regulation (FAR) 16.505, and the clause located in FAR 52.216-18, Ordering, states that any supplies or services to be furnished under this contract shall be ordered by issuance of a delivery/task order by a warranted Contracting Officer in the National Acquisitions Section Contracting Office.

AWARD WITHOUT DISCUSSIONS

Quoters are advised an award may be made without discussions. The Contracting Officer cannot overemphasize the necessity for the initial quotation of a quoter to provide the Government with sufficient information identifying the quoter's best terms from a cost or price and technical standpoint.

MISSION CAPABILITY COMBINED TECHNICAL/RISK RATINGS - TRADEOFF