Cover Letter.pdf

August 1, 2023

THIS IS A SYNOPSIS OF PROPOSED CONTRACT ACTION. FOLLOW THE

INSTRUCTIONS CONTAINED IN THIS NOTICE FOR RESPONDING TO THIS

CONTRACT OPPORTUNITY.

The Federal Bureau of Prisons, Facilities Management Branch (FMB) requires elevator maintenance services at 320 First Street, NW, Washington, DC. This will be a single award, indefinite delivery, indefinite quantity (IDIQ), firm fixed price contract. The work covered by this contract includes monthly, quarterly, and annual preventative maintenance for seven (7) passenger elevators and one

(1) freight elevator. The contractor shall furnish all materials and labor covered in accordance with the enclosed Statement of Work and services are to be provided in accordance with the enclosed Statement of Work.

This solicitation is being issued as Request for Proposal (RFP) 15BNAS23Q00000055. The Federal Bureau of Prisons has identified the North American Industry Classification System Code (NAICS) for this solicitation as 561210, which has a size standard of $47 million.

The following must be completed and submitted with your Proposal:

Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items - Please complete blocks 12, 17a, 17b, 23, 24, 30a, 30b, and 30c, of the SF-1449 and the continuation sheets.

Please include your telephone number in Block 17a. Original signatures are required.

Offeror Representations and Certifications (FAR 52.212-3) - Prospective offerors are required to submit Annual Representations and Certifications at https://www.sam.gov/portal/public/SAM/. By submission of a quote under this solicitation, the offeror acknowledges completion of the annual representations and certifications via SAM and verifies by the submission of the quote, that the representations and certifications currently

U.S . Department of Justice

Federal Bureau of Prisons

Washington, DC 20534 posted in SAM were entered or updated within the last 12 months and are current, accurate, complete, and applicable to this solicitation. All Offerors must be capable of and comply with FAR 52.212-1(j), Instructions to Offerors-Commercial Items, Unique Entity Identifier (March 2020) and FAR 52.204-7, System for Award Management (Oct 2018).

Required Documentation Identified at Addendum to FAR 52.212-1, Instructions to Offerors-Commercial Items Government shall award on a best value trade-off basis.

Electronic copies of quotations shall be submitted via email to the Contract Specialist, Carol Wilson, at cjwilson@bop.gov in Adobe Acrobat (PDF) format. Email attachments cannot exceed 14 MB per email. You will likely need to send multiple emails. Please confirm with the Contract Specialist that all emails have been received.

Quotes will not be accepted via fax or mail. The subject line of the email must be “15BNAS23Q00000055-Elevator Maintenance-)Your Company’s Name).

Offerors who fail to furnish or follow any of the instructions may be excluded from consideration. It is the Offeror’s sole responsibility to ensure their offers are received timely and pdf files are accessible and legible.

Please include SEPARATE FILE ATTACHMENTS for the following:

1. Completed SF-1449

2. Completed Technical Quotation Information packet

3. Completed Business Quotation Information packet

4. Proof of completed SAM registration (must be Active by time of award)

Proposals shall be received no later than 5:00 PM EST, on Wednesday, August 16, 2023.

All questions concerning this solicitation must be emailed to cjwilson@bop.gov no later than 5:00 p.m. EST on Monday, August 7, 2023. The subject line of the email must be 15BNAS23Q00000055-Elevator maintenance-(Your Company’s name).

Questions received after this time will not be answered.

All responses to the question will be posted in writing as an amendment to the solicitation on SAM.gov. Questions will not be answered verbally, individually, or by email. For the integrity of the award, no calls shall be answered.

mailto:cjwilson@bop.gov

The solicitation will be distributed solely through the General Services Administration’s SAM.gov website. Hard copies of the solicitation document will not be available. The website provides downloading instructions. All future information about this solicitation, including solicitation amendments, will be solely distributed through the SAM.gov website. Interested parties are responsible for monitoring the website to ensure that they have the most up-to-date information about this solicitation.