ETR Battery Statement of Objective (SOO).docx

Statement of Objective (SOO) | Battery Services

STATEMENT OF OBJECTIVE (SOO)

Storage, Conditioning, Quality Screening, Maintaining, Procurement, and Shipping Services for Ultralife UBBL13-01 Lithium-Ion Batteries

1. Objective The primary objective of this Statement of Objectives (SOO) is to establish contractual requirements for a qualified contractor to store, condition, quality-screen, maintain, procure, and ship Ultralife UBBL13-01 Lithium-Ion rechargeable batteries in direct support of the Federal Aviation Administration (FAA) NEXCOM Segment 2 Emergency Transceiver Replacement (ETR) program. The Contractor’s facilities designated for the storage, maintenance, and processing of lithium-ion batteries must be physically located within the Continental United States (CONUS). Additionally, the Contractor must possess the proven logistical capability to execute, manage, and track shipments destined for both CONUS and Outside Continental United States (OCONUS) locations.

The Ultralife UBBL13-01 is an enhanced higher-capacity variant of the military BB-2590/U battery family utilizing SMBus v1.1 and SBData v1.1 smart circuit protocols. It powers the URC-300E emergency transceiver platform. Proper conditioning and screening are critical to ensure out-of-the-box reliability and to prevent State of Charge (SoC) reporting errors or voltage imbalance alarms during emergency operational deployment.

Baseline Quantity & Throughput: Estimated baseline throughput is 75-100 batteries per year.

2. Storage Requirements The contractor shall provide secure, environmentally controlled warehousing space to store Government Furnished Equipment (GFE) battery inventory prior to storage, conditioning, quality screening, maintaining, and shipping batteries.

Temperature Standards: Warehousing facility must maintain storage temperatures between -20°C and 50°C (See TDS_UBBL13_01.pdf) Facility Compliance & Safety: Storage facilities and handling procedures must comply with UN 3480 / UN 3481 Class 9 Hazardous Materials safety standards. Safety documentation, including Material Safety Data Sheet MSDS041, must be accessible on site.

3. Quality Screening, Conditioning, & Maintenance Requirements To eliminate the occurrence of field failures and mitigate 'Battery Imbalanced' alarms reported in URC-300E transceivers (caused by 30% or greater SoC variances between internal cell halves), the contractor shall execute specific multi-cycle conditioning and screening prior to shipping any battery.

3.1 Required Conditioning, Maintenance, & Test Equipment

The contractor shall acquire, utilize, and maintain (to include calibrate) the following recommended or equivalent approved hardware for all conditioning operations:

3.2 Conditioning Workflow & Quality Screening Criteria

Overview of Conditioning and Screening Cycle:

· Cycle 1: Initial Calibration Cycle on Smart Battery Charger (Charge → Discharge → Charge)

· Cycle 2: Second Calibration Cycle on Smart Battery Charger

· Cycle 3: Third Calibration Cycle on Smart Battery Charger

· Assess SoC: Verify State of Charge (SoC) is > 95% on both battery halves and confirm section SoC imbalance is under 4%–5%

· Measure Voltage: Within a few minutes of charger completion, confirm voltage measures 16.5V ± 0.2V per section

· Before shipping: Discharge to ≤ 30% SoC using the Battery Discharger

· Minimum Conditioning Cycles: Each battery must undergo a minimum of three (3) full charge/discharge conditioning cycles prior to deployment screening. Duration of charge ranges from approximately 18-24 hours.

· Voltage & SoC Verification: Upon completion of the conditioning cycle on the charger, terminal voltage must measure 16.5V ± 0.2V with a reported SoC > 95%.

· Imbalance Mitigation & Re-cycling: If a battery measures < 16.3V at > 95% SoC, or exhibits a State of Charge imbalance greater than 4%–5% between its two battery halves, the contractor should perform 2 to 3 additional charge/discharge cycles on the smart charger, and recheck SoC, imbalance, and voltage.

· Pre-Shipment Discharge: Following final screening approval, each battery section must be discharged independently to ≤ 30% SoC prior to packaging.

· Maintenance: Batteries stored in contractor inventory longer than 6 months must be subject to semiannual routine maintenance of power cycling (1X charge/discharge).

4. Order Processing, Reporting & Invoicing Requirements The contractor shall establish formal administrative and order-fulfillment processes to interface with FAA logistics and inventory management personnel.

Order Request Workflow: Order requests will be initiated by the FAALC Inventory Manager (IM) via formal Purchase Orders (PO) or Delivery Orders specifying required quantity, order priority, and shipping destination.

Invoicing & Billing Documentation: Upon shipment completion, the contractor shall submit formal invoice documentation. Invoices must reference the PO number, quantity delivered, battery serial numbers, and shipment tracking identifiers.

5. Procurement The contractor may be required to procure new Ultralife UBBL13-01 Lithium-Ion rechargeable batteries as directed by the FAA.

6. Shipping & Delivery Requirements The contractor shall execute order fulfillment and transportation in strict compliance with FAA timelines and federal hazardous material shipping regulations. Battery shipments shall be delivered directly to FAA field sites using the shipping address specified in the Purchase Order (PO).

5.1 Response Expectations & Shipping Timelines

High Priority Orders (P-1): High priority / emergency battery orders shall be processed and shipped same day or next day (within 24-hours) ARO.

Standard Priority Orders (P-2): Standard priority battery orders shall be conditioned, packaged, and shipped within two (2) days (within 48 hours) after receipt of order (ARO).

Low Priority Orders (P-5): Low priority battery orders shall be conditioned, packaged, and shipped within thirty (30) calendar days ARO.

5.2 Hazardous Material Packaging & Regulatory Compliance

Dangerous Goods Classification: Shipments must comply with UN 3480 Dangerous Goods Class 9 Lithium-Ion Battery regulations Package Markings: All outer shipping containers and pallets must bear required 'Lithium Ion' labels and Class 9 hazard markings.

Documentation & MSDS: The Material Safety Data Sheet (MSDS041) and required Shipper's Declaration for Dangerous Goods must accompany all shipping paperwork.

7. Reference Documents & Attachments

Federal Aviation Administration