ESBD_File_352773_Exhibit E Itemized Pricing.xlsx
XLSX spreadsheet 100 KB Posted
- Attached to
- Electronic Procurement Solution
- Solicitation number
- RFO-001-FY24
- Issued by
- Travis County, Austin City, Texas
About this file
This document is an exhibit that contains pricing and pricing-related information for a Request for Offer (RFO) issued by the Texas Department of Information Resources (DIR) for an electronic procurement solution. The RFO is seeking responses from qualified vendors to provide a comprehensive electronic procurement solution, with specific requirements outlined regarding SaaS licenses, software maintenance and support, training, deployment services, and optional services. The contract opportunity encompasses multiple jurisdictions in Texas, including Travis County and the City of Austin. The pricing exhibit provides detailed instructions for respondents to complete and submit their proposed pricing, covering both initial and optional renewal terms over an 8-year period.
The pricing exhibit requires respondents to provide firm fixed pricing for various components of the electronic procurement solution, including SaaS subscriptions and hosting fees, software maintenance and technical support, training, and deployment services. Respondents are also required to provide any pricing assumptions that may impact their proposed pricing. The pricing exhibit outlines the evaluation criteria and the DIR's expectations regarding the elimination of all assumptions prior to contract execution.
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Text version
Title Page
| State of Texas |
| Department of Information Resources |
Attachment 2.1
Electronic Procurement Solution Pricing
RFO-001-FY24
DIR-CPO-TMP-569
Change Log
| State of Texas |
| Department of Information Resources |
Change Control Log
Date Change
Instructions
| Respondent Instructions |
| Respondent shall complete this pricing Attachment according to the instructions provided below. Respondent pricing shall include any anticipated inflation in the fixed rates, and the asset strategy reflected in Attachment 2.2: Financial Responsibility Matrix. Respondent shall not modify any workbook formatting or formulas. Respondent data entry shall only occur in cells highlighted in blue. |
| Tab Descriptions and Instructions |
| 1. Summary Charges |
| This is a formula-driven pricing Summary tab. No Respondent data entry required. |
| Respondent Assumptions |
| Respondent shall provide all assumptions used in pricing the Services and those which will impact price, the pricing impact, and the related SOW section, as applicable. Respondent is responsible for the accuracy and completeness of the operational and financial assumptions underlying its pricing. If no assumptions are specified, then Department of Information Resources (DIR) will assume there are none. DIR requires that all assumptions be eliminated prior to contract execution. DIR’s contractual arrangements with a Respondent shall not be subject to assumption verification or post-closing diligence. Accordingly, Respondent shall minimize their assumptions and seek to eliminate all assumptions during the proposal and due diligence period. Respondent shall not be entitled to adjust its pricing or any other terms of the Agreement due to incorrect, incomplete, unresolved or undocumented assumptions on the part of the Respondent. |
| 2. e-Pro SaaS Licenses |
| Respondent shall provide firm fixed pricing for SaaS licenses for 100 users. Respondent may insert lines and modify as necessary to accommodate products and services necessary to deliver the e-Pro solution. Respondent should include detailed descriptions to each line item added and attach relevant documentation of the line items submitted on this pricing schedule. If there are various license types, each license should be itemized on the pricing schedule in this tab. |
| 3. Software Mtc. and Support |
| Respondent shall provide firm fixed pricing for Software Maintenance and Technical Support. Respondent may insert lines and modify as necessary to accommodate products and services necessary to deliver the e-Pro solution. Respondent should include detailed descriptions to each line item added and attach relevant docurmentation of the line items submitted on this pricing schedule. |
| 4. Training |
| Respondent shall provide firm fixed pricing for Training. Respondent may insert lines and modify as necessary to accommodate products and services necessary to deliver the e-Pro solution. Respondent should include detailed descriptions to each line item added and attach relevant docurmentation of the line items submitted on this pricing schedule. |
| 5. Deployment Services |
| Respondent shall insert lines as necessary to include each phase of Configuration and Deployment Services and proposed milestones and related elements applicaple to each phase. Respondent's proposed milestones shall include a milestone-based pricing, with the sum of all milestone pricing representing a firm fixed price for the Configuration and Deployment Services. |
| 6. Optional Services |
| Respondent shall provide firm fixed pricing for Optional Services. Respondent may insert lines and modify as necessary to accommodate products and services necessary to deliver the e-Pro solution. Respondent should include detailed descriptions to each line item added and attach relevant docurmentation of the line items submitted on this pricing schedule. |
Respondent Assumptions
| Respondent Assumptions |
| The Respondent shall list all assumptions associated with the Charges and SOW Services, the pricing impact, and the related RFO/SOW section (as applicable). Marking the Pricing Impact as "TBD" is not an acceptable response. If the assumption does not have a pricing impact, mark the Pricing Impact column as $0. |
| # | Price Impact | ||
| ($) | RFO/SOW Section # | Description | |
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| 40 |
1 - Summary Charges
| Total Charges (Annual Amounts in $) | ||||
| No Respondent data entry required. | ||||
| Optional Renewal Terms | ||||
| Stub | ||||
| (FY24) | Year 1 | |||
| (FY25) | Year 2 | |||
| (FY26) | Year 3 | |||
| (FY27) | Year 4 | |||
| (FY28) | Year 5 | |||
| (FY29) | Year 6 | |||
| (FY30) | Year 7 | |||
| (FY31) | Year 8 | |||
| (FY32) | Total with |
Optional Renewal Terms
| e-Pro Solution and Implementation Services Charges | ||||||||||
| e-Pro SaaS Subscription and Hosting Fees (100 Users) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Software Maintenance and Technical Support Services | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Training for e-Pro Solution | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Configuration and Deployment Services | $ - 0 | $ - 0 | $ - 0 | |||||||
| Total Charges | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
2 - E-Pro SaaS Licenses
| e-Pro SaaS Subscription and Hosting Fees (Annual Amounts in $) | ||||
| Fill out blue highlighted areas with proposed SaaS Licenses. Insert lines and update description and pricing to accommodate products and services necessary to deliver the e-Pro solution. | ||||
| Optional Renewal Terms | ||||
| Stub | ||||
| (FY24) | Year 1 | |||
| (FY25) | Year 2 | |||
| (FY26) | Year 3 | |||
| (FY27) | Year 4 | |||
| (FY28) | Year 5 | |||
| (FY29) | Year 6 | |||
| (FY30) | Year 7 | |||
| (FY31) | Year 8 | |||
| (FY32) | Total with |
Option Years
| e-Pro SaaS Subscription and Hosting Fees | |
| e-Pro Solution SaaS Licenses for 100 Users | $ - 0 |
| Other (Insert Description) | $ - 0 |
TOTAL $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0
3 - Software Mtc. and Support
| Software Maintenance and Technical Support (Annual Amounts in $) | ||||
| Fill out blue highlighted areas with proposed components of Software Maintenance and Technical Support. Insert lines and update description and pricing to accommodate products and services necessary to deliver the e-Pro solution. | ||||
| Optional Renewal Terms | ||||
| Stub | ||||
| (FY24) | Year 1 | |||
| (FY25) | Year 2 | |||
| (FY26) | Year 3 | |||
| (FY27) | Year 4 | |||
| (FY28) | Year 5 | |||
| (FY29) | Year 6 | |||
| (FY30) | Year 7 | |||
| (FY31) | Year 8 | |||
| (FY32) | Total with |
Option Years
| Software Maintenance and Technical Support | |
| Insert Description | $ - 0 |
| Insert Description | $ - 0 |
| Insert Description | $ - 0 |
| Insert Description | $ - 0 |
| Insert Description | $ - 0 |
TOTAL $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0
4 - Training
| Training | ||||
| Fill out blue highlighted areas with proposed components of Training. Insert lines and update description and pricing to accommodate products and services necessary to deliver the e-Pro solution. | ||||
| Optional Renewal Terms | ||||
| Stub | ||||
| (FY24) | Year 1 | |||
| (FY25) | Year 2 | |||
| (FY26) | Year 3 | |||
| (FY27) | Year 4 | |||
| (FY28) | Year 5 | |||
| (FY29) | Year 6 | |||
| (FY30) | Year 7 | |||
| (FY31) | Year 8 | |||
| (FY32) | Total with |
Option Years
| Item Description | |
| Other (insert description) | $ - 0 |
| Other (insert description) | $ - 0 |
| Other (insert description) | $ - 0 |
| Other (insert description) | $ - 0 |
TOTAL $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0
5 - Deployment Services
| Configuration and Deployment Services (Annual Amounts in $) |
| Fill out blue highlighted areas with proposed components of Implementation Services. Insert lines and update description and pricing to accommodate products and services necessary to deliver the e-Pro solution. |
| Stub (FY24) | Year 1 (FY25) | |||||||||||||
| Jun | Jul | Aug | Stub (FY24) | |||||||||||
| Total | Sep | Oct | Nov | Dec | Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Total Yr1 | Total |
| Configuration and Deployment Services to include at a minimum the following: |
- Implementation strategy and timeline
- Project Management services
- Planning and Designing (with written documents)
- e-Procurment System Workflow
- User Acceptance Testing
- Deployment and Go-Live
- Knowledge Transfer Services
- Post Go-Live Support
- Project Closeout
| Insert Description | $ - | $ - | $ - | |||||||||||||||
| Insert Description | $ - | $ - | $ - | |||||||||||||||
| Insert Description | $ - | $ - | $ - | |||||||||||||||
| Insert Description | $ - | $ - | $ - | |||||||||||||||
| Insert Description | $ - | $ - | $ - | |||||||||||||||
| Insert Description | $ - | $ - | $ - | |||||||||||||||
| Total | $ - | $ - | $ - | $ - | $ - | $ - | $ - | $ - | $ - | $ - | $ - | $ - | $ - | $ - | $ - | $ - | $ - | $ - |
6 - Optional Services Optional Features, Products, and Services
| Quantity | Unit of Mesure | Price | |
| Item Description | |||
| Other (insert description) | Each | $ - | |
| Other (insert description) | Each | $ - | |
| Other (insert description) | Each | $ - | |
| Other (insert description) | Each | $ - |
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