ESBD_File_350871_HHS0014057 - Pre-Proposal Conference and HSP Training-Slide Deck.pdf
PDF 388 KB Posted
- Attached to
- Patient Assistance Program Navigation Software
- Solicitation number
- HHS0014057
- Issued by
- Travis County, Austin City, Texas
About this file
This document is a pre-proposal conference presentation from the Texas Health and Human Services Commission (HHSC) for a Request for Offer (RFO) for Patient Assistance Program Navigation Software. HHSC is seeking a qualified contractor to provide a web-based, Software as a Service (SaaS) solution that contains a central repository of available drug manufacturer and third-party prescription assistance programs. The solution will be used by trained Navigators at approved healthcare organization sites to improve client access to needed medications and prescription therapies. The RFO has a submission deadline of March 15, 2024, at 10:30 a.m. Central Time, and the anticipated contract start date is September 2024. The initial contract term is two years, with HHSC having the option to extend for up to three additional years.
The RFO does not provide specific details on pricing terms, set-asides, incumbents, or funding sources. However, it states that HHSC makes no guarantee of volume, usage, or total compensation to be paid to any respondent, and the contract is subject to appropriations and the continuing availability of funds. HHSC also reserves the right to cancel, make a partial award, or decline to award a contract at its sole discretion.
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Text version
Pre-Proposal Conference and HSP
Training Request for Offer No. HHS0014057 Patient Assistance Program Navigation Software February 21, 2024, at 1:00 p.m. Central Time
Introductions
Speakers
• Fernando Garcia, Contract Specialist, HHSC Procurement and Contracting Services
• Bob McCurdy, HUB Coordinator, HHSC Procurement – HUB Program Office
Agenda
• Communication
• Schedule of Events
• Procurement Access
• Submission Requirements
• Screening & Evaluation
• Reminders
Communication Sole Point of Contact
• All requests, questions, and other communication about this RFO must be made in writing to the sole point of contact, Fernando Garcia:
• By mail: Procurement and Contracting Services Building 1100 W. 49th Street, Mail Code 2020 Austin, TX 78756
• By Email: Fernando.garcia03@hhs.texas.gov
• Any communication between Respondents and other HHSC staff members concerning this RFO are strictly prohibited.
• Failure to comply with these requirements may result in the disqualification of the Respondent’s Solicitation Response.
mailto:Fernando.garcia03@hhs.texas.gov
Communication Exception to the Sole Point of Contact
• The only exceptions to the Sole Point of Contact is the HUB coordinator, Bob McCurdy.
• Should Respondents have questions regarding proper completion of the HUB Subcontracting Plan, as required by RFO Section 6.8, the HUB Coordinator may be contacted at Bob.McCurdy@HHS.Texas.Gov.
mailto:Bob.McCurdy@HHS.Texas.Gov
Schedule of Events
Event Date/Time
Solicitation Posting to the ESBD February 15, 2024
Deadline for Submitting Questions or Requests for Clarification
February 23, 2024, at 5:00 p.m. Central Time
Tentative Date Responses to Questions or Requests for Clarification Posted on
ESBD
March 1, 2024
Deadline for Courtesy HSP Review March 6, 2024, at 5:00 p.m. Central Time
Deadline for Submission of Solicitation Responses March 15, 2024, at 10:30 a.m. Central Time
Evaluation Period March - April 2024
Anticipated Notice of Award June 2024
Anticipated Contract Start Date September 2024
Procurement Access
• The Solicitation Package and materials are posted to the State of Texas
ESBD webpages at:
https://www.txsmartbuy.com/esbddetails/view/HHS0014057
• All addenda, modifications, and changes to the schedule of events will be posted on the ESBD website.
• HHSC will post all official communication regarding this RFO, including the Notice of Award, on the ESBD website.
It is the responsibility of the Respondent to periodically check the ESBD website.
Note: Google chrome is recommended when navigating the Electronic State Business Daily (ESBD) website.
https://www.txsmartbuy.com/esbddetails/view/HHS0014057
Procurement Access
Submission Option #1: USB
Express/ Overnight Delivery Hand Delivery HHS Online Bid Room
Health and Human Services Commission
Attn: Response Coordinator 1100 West 49th Street;
Mail Code 2020 Austin, TX 78756
Health and Human Services Commission
Attn: Response Coordinator Procurement & Contracting
Services Building 1100 West 49th Street;
Mail Code 2020 Austin, TX 78756
See Exhibit J, HHS Online Bid Room Instructions https://hhs.texas.gov/doi ng-business-hhs/contracting-hhs/hhs-online-bid-room
Submission Option #2:
HHS Online Bid Room
Solicitation Response Submission and Delivery https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room
Submission Requirements
• Solicitation Response Submissions must be received by HHSC no later than:
March 15, 2024, at 10:30 a.m. Central Time
Solicitation Response Submission Deadline
Submission Requirements
1. Exhibit A: HHS Solicitation Affirmations Ensure the document is SIGNED.
2. Exhibit E: Historically Underutilized Business (HUB) Subcontracting Plan Reminder: A courtesy review of a Respondent’s HSP is available to assist Respondents in providing a complete responsive HSP and to determine whether any deficiencies exist, as per RFO Section 6.8.
3. Exhibit K: Cost Proposal This is a fillable form which must be completed.
*Refer to RFO Section 3.6.3 (Submission Checklist) for additional documents.
Documents required for Solicitation Response to be considered Responsive
Screening & Evaluation
Evaluation and Award Process
• Initial Compliance Screening- RFO, Section 4.2.3 Solicitation Responses will be screened for compliance with the Minimum Qualifications listed in RFO, Section 4.2.2 (Minimum Qualifications).
• Written Solicitation Response Evaluation- RFO, Section 4.2.4 Solicitation Responses which meet the Minimum Qualifications shall be consistently evaluated and scored in accordance with the evaluation criteria in Exhibit I, Evaluation Tool (See RFO, Section 4.2.5 (Written Response Evaluation Criteria)).
Reminders
• All questions must be submitted in writing to the Contract Specialist at: Fernando.Garcia03@hhs.texas.gov
• Refer to RFO Section 3.3.4 (Solicitation Questions) for the format of submitting questions.
• Do not submit questions in PDF, do not password protect.
• All additional questions and requests for clarification are due in writing no later than February 23, 2024, by 5:00 p.m. Central Time.
Solicitation Questions
Deadline Reminders
• Deadline for Submitting Questions or Requests for
Clarifications:
February 23, 2024, at 5:00 p.m. Central Time
• Tentative Date Responses to Questions or Requests for Clarification Posted on ESBD: March 1, 2024
• Deadline for Courtesy HSP Review:
March 6, 2024, at 5:00 p.m. Central Time
• Deadline for Submission of Solicitation Responses:
March 15, 2024, at 10:30 a.m. Central Time Late submissions will not be considered.
• HHSC makes no guarantee of volume, usage or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation. Any awarded Contract is subject to appropriations and the continuing availability of funds.
• HHSC reserves the right to cancel, make partial award, or decline to award a Contract under this Solicitation at any time at its sole discretion.
No Guarantee of Volume, Usage or Compensation
It is highly encouraged to submit for HSP review to HUB Coordinator, Bob McCurdy, prior to
March 6, 2024, 5:00 p.m. Central Time.
It’s strongly recommended to use this resource as an incomplete or incorrect HSP can result in a non-responsive response.
HSP Courtesy Review
ThankYou
| Pre-Proposal Conference and HSP Training |
| Introductions |
| Agenda |
| Communication |
| Communication |
| Schedule of Events |
| Procurement Access |
| Procurement Access |
| Submission Requirements |
| Submission Requirements |
| Screening & Evaluation |
| Reminders |
| Deadline Reminders |
| Reminders |
| Reminders |
| Thank You |
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