ESBD_File_350871_Exhibit K, Cost Proposal_02262004.xlsx
XLSX spreadsheet 72 KB Posted
- Attached to
- Patient Assistance Program Navigation Software
- Solicitation number
- HHS0014057
- Issued by
- Travis County, Austin City, Texas
About this file
This document is a cost proposal exhibit for a state and local government contract opportunity issued by the Texas Health and Human Services Commission (HHSC) for a Patient Assistance Program Navigation Software solution. The scope of work includes providing a web-based SaaS solution that contains a central repository of available drug-manufacturer and third-party prescription assistance programs to improve client access to needed medications. The contract has an initial term of 2 years with up to 3 additional 1-year extension options. The key deliverables and milestone dates are outlined, including configuration, training, user acceptance testing, and go-live services. The contract covers operations for years 1-5 with varying user volumes per year, and transition and turnover services. The contract opportunity covers the jurisdictions of Travis County and multiple cities within the Austin, TX area.
The cost proposal exhibits the pricing structure, including fixed fees and monthly subscription and volume-based user costs for the initial 2-year term and optional 3-year extension. The pricing is structured in tiers based on user volume. The contract opportunity does not guarantee any minimum order quantities or total compensation. The solicitation is open to all qualified vendors, with no incumbent identified.
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Total Price Summary
| Exhibit K - Cost Proposal |
| Total Price Summary |
| Solicitation Number | HHS0014057 | |
| Solicitation Title | Patient Assistance Program Navigation Software | |
| Respondent Name | To be entered by the Respondent | |
| Instructions | ||
| 1 | The Respondent shall complete all "yellow" highlighted cells. | |
| 2 | See additional notes at the bottom of the worksheet. |
| Total Price Summary | ||||||||||
| Phase I -Transition Year 1 (3 months) | ||||||||||
| Line Item Number | Deliverable Duration | Description | Quantity | Unit of Measurement | All-Inclusive Unit Price | Total Cost | Cost Formula | |||
| 1 | Total Transition Year 1 (3 months) Costs | $0.00 | ||||||||
| 2 | Fifty (50) Calendar Days following the Contract Effective Date | Configuration Services | 1 | Each | $0.00 | Fixed Fee | $0.00 | = Quantity x Fixed Fee | ||
| 3 | Sixty (60) Calendar Days following the Contract Effective Date | Training Services | 1 | Each | $0.00 | Fixed Fee | $0.00 | = Quantity x Fixed Fee | ||
| 4 | Within fifty (50) Calendar Days following the Contract Effective Date | User Acceptance Testing Services | 1 | Each | $0.00 | Fixed Fee | $0.00 | = Quantity x Fixed Fee | ||
| 5 | Ninety (90) days following the Contract Effective Date or before Go-Live | Go-Live Services | 1 | Each | $0.00 | Fixed Fee | $0.00 | = Quantity x Fixed Fee | ||
| Phase II - Operations Years 1-5 (57 months) | ||||||||||
| Line Item Number | Time Period | Description | Quantity | Unit of Measurement | All-Inclusive Unit Price Per Month | Total Cost | Cost Formula | |||
| 6 | Total Operations Terms Years 1-5 (57 Months) Costs | $0.00 | ||||||||
| Initial Term - Years 1-2 (21 months) | ||||||||||
| 7 | Total Initial Term Years 1-2 (21 months) Operations Costs | $0.00 | ||||||||
| 8 | Total Year 1 (9 months) Operations Costs | $0.00 | ||||||||
| 9 | Year 1 | |||||||||
| (9 months) | SaaS Solution | |||||||||
| Subscription Cost | 9 | Monthly Fee | $0.00 | $/Month | $0.00 | = Quantity x Monthly Fee | ||||
| 10 | SaaS Solution | |||||||||
| Volume Cost | 50 | Users per Month | $0.00 | Fixed Fee Per User ($/Month) | ||||||
| See Volume Costs Worksheet | $0.00 | = Users per Month x |
Monthly Fixed Fee per User x Months in the Year
| 11 | Total Year 2 (12 months) Operations Costs | $0.00 | |||||
| 12 | Year 2 | ||||||
| (12 months) | SaaS Solution | ||||||
| Subscription Cost | 12 | Monthly Fee | $0.00 | $/Month | $0.00 | = Quantity x Monthly Fee | |
| 13 | SaaS Solution | ||||||
| Volume Cost | 500 | Users per Month | $0.00 | Fixed Fee Per User ($/Month) | |||
| See Volume Costs Worksheet | $0.00 | = Users per Month x |
Monthly Fixed Fee per User x Months in the Year
| Optional Extension Terms - Years 3-5 (36 months) | |||||||
| 14 | Total Optional Extension Terms Years 3-5 (36 months) Operations Costs | $0.00 | |||||
| 15 | Total Year 3 (12 months) Operations Costs | $0.00 | |||||
| 16 | Year 3 | ||||||
| (12 months) | SaaS Solution | ||||||
| Subscription Cost | 12 | Monthly Fee | $0.00 | $/Month | $0.00 | = Quantity x Monthly Fee | |
| 17 | SaaS Solution | ||||||
| Volume Cost | 750 | Users per Month | $0.00 | Fixed Fee Per User ($/Month) | |||
| See Volume Costs Worksheet | $0.00 | = Users per Month x |
Monthly Fixed Fee per User x Months in the Year
| 18 | Total Year 4 (12 months) Operations Costs | $0.00 | |||||
| 19 | Year 4 | ||||||
| (12 months) | SaaS Solution | ||||||
| Subscription Cost | 12 | Monthly Fee | $0.00 | $/Month | $0.00 | = Quantity x Monthly Fee | |
| 20 | SaaS Solution | ||||||
| Volume Cost | 1000 | Users per Month | $0.00 | Fixed Fee Per User ($/Month) | |||
| See Volume Costs Worksheet | $0.00 | = Users per Month x |
Monthly Fixed Fee per User x Months in the Year
| 21 | Total Year 5 (12 months) Operations Costs | $0.00 | |||||
| 22 | Year 5 | ||||||
| (12 months) | SaaS Solution | ||||||
| Subscription Cost | 12 | Monthly Fee | $0.00 | $/Month | $0.00 | = Quantity x Monthly Fee | |
| 23 | SaaS Solution | ||||||
| Volume Cost | 1500 | Users per Month | $0.00 | Fixed Fee Per User ($/Month) | |||
| See Volume Costs Worksheet | $0.00 | = Users per Month x |
Monthly Fixed Fee per User x Months in the Year
| Phase III - Turnover | ||||||||
| Line Item Number | Deliverable Duration | Description | Quantity | Unit of Measurement | All-Inclusive Unit Price | Total Cost | Cost Formula | |
| 24 | Total Turnover Costs | $0.00 | ||||||
| 25 | Sixty (60) Calendar Days prior to Contract expiration or termination | Turnover Services | 1 | Each | $0.00 | Fixed Fee | $0.00 | = Quantity x Fixed Fee |
| 26 | Total Transition Year 1 (3 months) Costs | $0.00 | ||||||
| 27 | Total Initial Term Years 1-2 (21 months) Operations Costs | $0.00 | ||||||
| 28 | Total Optional Extension Terms Years 3-5 (36 months) Operations Costs | $0.00 | ||||||
| 29 | Total Turnover Costs | $0.00 | ||||||
| 30 | Total Cost Years 1-5 (60 months) | |||||||
| $0.00 | ||||||||
| Notes | ||||||||
| 1 | Blue cells are automatically calculated. | |||||||
| 2 | The Respondent's proposed All-Inclusive Unit Price(s) is for the Goods and/or Services as specified in this Solicitation and shall include all labor, materials, tools, supplies, equipment, and personnel, including but not limited to, travel expenses, associated costs and incidental costs necessary to provide licensing, hosting, software maintenance and support for the products and services according to the minimum specifications, requirements, provisions, terms, and conditions set forth in the Solicitation. | |||||||
| 3 | The All-Inclusive Unit Price(s) will be used for evaluation purposes, and will apply to the Contract and any amendments executed to incorporate new services and/or deliverables to the Contract. | |||||||
| 4 | Optional Extension Terms Costs and Total Costs are included in the cost proposal for evaluation purposes only. The System Agency makes no guarantee of volume, usage, or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation. | |||||||
| 5 | Respondent shall provide All-Inclusive Unit Price(s) for a minimum order quantity of one (1) unit. Failure to submit any mandatory requirement with the cost proposal may be grounds for deeming the proposal non-responsive and may disqualify the proposal. | |||||||
| 6 | The cost proposal with the lowest Total Cost will receive the highest available rating allocated to costs. Each proposal that has a higher cost than the lowest will have a lower rating for costs. The percentage allocated to higher-priced proposals will be calculated using the following formula: [1-(Total Cost - Lowest Total Cost)/Highest Total Cost] x Max Percentage Available for Cost Criterion. | |||||||
| 7 | Estimated number of users per month in the cost proposal are for evaluation purposes only. Total compensation to be paid to any Respondent is based on actual number of users per month. | |||||||
| 8 | Years 1 - 5 have a varying number of users for each year. For evaluation purposes, the Total Price Summary calculated cost estimates are based on the following user volumes: |
Year 1 - 50 Users Year 2 - 500 Users Year 3 - 750 Users Year 4 - 1,000 Users Year 5 - 1,500 Users
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Volume Costs
| Exhibit K - Cost Proposal |
| Volume Costs |
| Solicitation Number: | HHS0014057 | |
| Solicitation Name/Title: | Patient Assistance Program Navigation Software | |
| Respondent Name: | Enter Respondent's Name in Total Price Summary Worksheet | |
| Instructions: | ||
| 1 | The Respondent must enter their proposed All-Inclusive Unit Price(s) in the "yellow" highlighted cells. | |
| 2 | See additional notes at the bottom of the worksheet. |
| Table 1 - Pricing Schedule | |
| Number of Users | Initial Term |
Years 1-2 (21 months) Optional Extension Terms Years 3-5 (36 months)
| Minimum | - | Maximum | All-Inclusive Unit Price (Users per Month) | All-Inclusive Unit Price (Users per Month) |
| 1 | - | 50 | $0.00 | $0.00 |
| 51 | - | 100 | $0.00 | $0.00 |
| 101 | - | 250 | $0.00 | $0.00 |
| 251 | - | 500 | $0.00 | $0.00 |
| 501 | - | 750 | $0.00 | $0.00 |
| 751 | - | 1000 | $0.00 | $0.00 |
| 1001 | - | 1250 | $0.00 | $0.00 |
| 1251 | - | 1500 | $0.00 | $0.00 |
| 1500+ | $0.00 | $0.00 | ||
| Notes: | ||||
| 1 | The Respondent's proposed All-Inclusive Unit Price(s) is for the Goods and/or Services as specified in this Solicitation and shall include all labor, materials, tools, supplies, equipment, and personnel, including but not limited to, travel expenses, associated costs and incidental costs necessary to provide licensing, hosting, software maintenance and support for the products and services according to the minimum specifications, requirements, provisions, terms, and conditions set forth in the Solicitation. | |||
| 2 | The All-Inclusive Unit Price(s) will be used for evaluation purposes, and will apply to the Contract and any amendments executed to incorporate new services and/or deliverables to the Contract. | |||
| 3 | Optional Extension Term Costs and Total Costs are included in the cost proposal for evaluation purposes only. The System Agency makes no guarantee of volume, usage, or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation. | |||
| 4 | Respondent MUST provide All-Inclusive Unit Price(s) for a minimum order quantity of one (1) unit. Failure to submit any mandatory requirement with the cost proposal may be grounds for deeming the proposal non-responsive and may disqualify the proposal. | |||
| 5 | The Respondent’s cost proposal with the lowest Total Cost will receive the highest available rating allocated to costs. Each proposal that has a higher cost than the lowest will have a lower rating for costs. The percentage allocated to higher-priced proposals will be calculated using the following formula: [1-(Proposer Total Cost - Lowest Total Cost)/Highest Total Cost] x Max Percentage Available for Cost Criterion. | |||
| 6 | The estimated number of users per month in the cost proposal is for evaluation purposes only and the evaluation tiers are identified in blue above. Total compensation to be paid to any Respondent is based on actual number of users per month. | |||
| 7 | Years 1 - 5 have a varying number of users for each year. For evaluation purposes, the Total Price Summary calculated cost estimates are based on the following user volumes: |
Year 1 - 50 Users Year 2 - 500 Users Year 3 - 750 Users Year 4 - 1,000 Users Year 5 - 1,500 Users
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