ESBD_File_327597_DIR-CPO-TMP-575 Addendum 2.pdf

SOLICITATION NUMBER: DIR-CPO-TMP-575

SOLICITATION NAME: Google Branded Products and Related Services

NUMBER: 2

Date: August 10, 2023

If you should have any questions regarding this Addendum, please contact:

Scott Wilson

Department of Information Resources 300 W. 15th Street, Suite 1300

Austin, Texas 78701 Internet: scott.wilson@dir.texas.gov

Notice is given to Respondents desiring to submit a response to the above referenced solicitation that additional information is required:

This modifies the solicitation for DIR-CPO-TMP-575, Google Branded Products and Related Services, released June 9, 2023. It informs interested parties that:

The answers to vendor questions received by the provided deadline have been addressed.

Respondents are encouraged to acknowledge receipt of all Addenda by providing a completed and signed version of “page one” of each with their Response. Respondents will be held to all terms and requirements of each Addenda regardless of the provision of a signed “page one.” Respondents will also be held to all terms and requirements of any Addenda issued after their submission of a response to this solicitation.

Respondent Acknowledgment of Receipt

(printed entity name)

(printed name of authorized representative)

(signature of authorized representative)

(date) mailto:scott.wilson@dir.texas.gov

Version 1.1 Page 2 of 4 Rev. 5/19/2023

This addendum to Request for Offer DIR-CPO-TMP-575:

1. Provides the Question and Answer Document

1. QUESTIONS AND ANSWERS:

# RFO Section Vendor Question DIR Answer

1 Attachment 4

SOW

Template

Appendix B – Mandatory Pricing Sheet, the pricing file provided with RFO doc is named as Exhibit E Itemized Pricing. There- is no Appendix B included in RFP package. Please confirm.

Appendix B is directly associated with Attachment 4 SOW Template and not the RFO. Attachment 4 SOW Template is not a mandatory response document associated with the RFO response. Please see RFO section 3.8.4 "Response Files" for mandatory response documents. Attachment 4 SOW Template is provided as an example which may be utilized after the DIR contract is awarded.

2 Attachment 4

SOW

Template

Inside SOW template the name is "Appendix X Statement of Work" Should vendors name the submission file as ABC_Attachment 4 SOW or ABC_Appendix X SOW? Please clarify.

Attachment 4 SOW Template is not a mandatory response document associated with the RFO response. Please see RFO section 3.8.4 "Response Files" for mandatory response documents. If awarded a DIR contract, the SOW template may be utilized at the customer level between the DIR customer and an awarded vendor as a part of the awarded contract document set. A copy of the current DIR Statement of Work template is provided as an example.

3 Attachment 4

SOW

Template

Attachment 4 Statement of Work template was included in the RFO as an Attachment. Can you please clarify the purpose of the Attachment 4 - Statement of Work template? Are we supposed to respond to that SOW template as part of our response? There is no other mention of the SOW template and it is not included as part of the mandatory response documents.

Please see answer to question no.

2.

Version 1.1 Page 3 of 4

4 Exhibit I Policy Driven Adoption for Accessibility

(PDAA)

The original PDAA file is in .xlsx format. Can we submit the file as ABC_575_PDAA.xlsx format?

or a word format is required. Please confirm.

Please name it Exhibit I PDAA and include the RFO number if you would like. Please submit file in .xlsx (Excel) format.

5 RFO Request for extension of due date. Based on the level of detail required to respond, would DIR extend the deadline by two weeks after the with questions and answers is posted? This extension will allow vendors the necessary time needed to put together the most thorough, compliant, and competitive response possible.

Addendum 1 extended the due date From August 1, 2023 at 2:00 PM to August 22, 2023 at 2:00 PM.

6 RFO We understand the Pre-Bid Conference was not mandatory; however, is there a recording that could be listened to?

Yes, Addendum 1 provided a conference video link. The link is:

https://youtu.be/tkUJA87jehU.

Please see section 13 of Addendum 1.

7 RFO Can additional Google products be offered to compliment the existing requests?

Please only include Google products and services that are within scope of this RFO. Please see RFO Section 2.0 Scope, pages 10-19, for more details.

8 RFO Section 2.1.1

Are respondents required to include all products listed in Section 2.1.1 of the RFO in their offer, or can they omit products they do not carry?

Please respond with all products identified in RFO Section 2.1.1 that your company offers.

9 RFO Section 2.1.3

Is the DIR looking for the third-party apps discussed in Section 2.1.3 of the RFO to be quoted out as products? Are there any professional services requested?

Yes, please quote the third-party apps as products on Exhibit E Itemized Pricing Sheet and Automated Pricing Form in BidStamp VIS. No professional services are requested for third-party apps in section 2.1.3 of the

RFO.

10 RFO Section 2.1.1

Related to Google Chrome Enterprise & Google Chrome Device Management, can Respondents include their own products, professional services, and training services that support these products?

All proposed products and services must be Google branded to be considered in scope of this

RFO.

Exhibit E Itemized Pricing

Referencing similar, recent RFOs issued by DIR, please confirm that, in Exhibit E, submitting a pricing model based on Discount Off Verifiable Price Index—as an alternative to MSRP—is permissible.

DIR will not consider Discount Off Verifiable Price Index as an alternative to Discount Off MSRP/List Price. DIR utilizes MSRP/List Price as a baseline for discounts in order to establish a consistent way to determine vendors are offering the best discounts off products. For

Version 1.1 Page 4 of 4 additional clarification please reference RFO Section 2.3 Pricing and Exhibit E Itemized Pricing.

12 Exhibit E Itemized Pricing

If pricing based on Discount Off Verifiable Price Index is acceptable, can DIR please issue a revised Exhibit E – Itemized Pricing sheet to reflect this option?

Please see answer to question no.

13 Exhibit E Itemized Pricing

If pricing based on Discount Off Verifiable Price Index is acceptable, should respondents include an additional Price Narrative?

Please see answer to question no.

14 RFO Exhibits A, B, C, E, and F to the RFO were included in Addendum 1. Were there any additional updates other than the RFO title updated to reflect Related Services instead Value-Added Services?

Exhibits A, B & C include revision to the title of the RFO changing it from Value-Added Services to Related Services. Exhibit E “Itemized Pricing” includes revision to the title and updated instructions on Tab 1 “Instructions” for how to enter the pricing information. RFO Section

2.3 Pricing includes detail on the

updated instructions. Please see item no. 4 in Addendum 1, pages 4-6, for more information. Exhibit F Reference Form includes revision to the RFO title and revises the due to reflect 8/22/2023.

15 Exhibit F References may have already submitted the completed Exhibit F Reference Form to DIR using the original form. Will DIR accept the already submitted forms or is it necessary to request the references redo the forms and resubmit using the amended Exhibit F form provided in Addendum 1?

Addendum 1 revised Exhibit F Reference Form to reflect the updated RFO title and due date of 8/22/2023. The reference questions were not changed.

Therefore, if your references submitted the completed form prior to Addendum 1 being released (7/27/2023), it is not necessary to submit the updated form. However, all completed reference forms submitted on or after 7/27/2023 must reflect the updated form.