ESBD_File_296247_Attachment 2 Compensation.docx

This is a compensation attachment for a Request for Proposal issued by the Texas Department of Information Resources (DIR) for Event Planning and Management services (DIR-CPO-TMP-601A). The RFP solicits a successful respondent to provide comprehensive event planning and management services for conferences of varying sizes and durations. The scope includes planning and executing one-day and two-day events, with vendor capacity ranging from 0 to 400 participants. Services encompass onsite staff support, with minimum staffing requirements scaling from one staff member for events with 0-50 vendors to five staff members for events with 301-400 vendors, as well as design services for event materials.

Compensation is structured on a fixed-fee pricing model with separate tables for one-day events, two-day events, and design services. Table 1 establishes flat conference fees for one-day events across five vendor capacity tiers, with costs to be stated as Net amounts per event. Table 2 provides corresponding flat conference fees for two-day events with per-day minimum staffing requirements across the same five vendor capacity tiers. Table 3 establishes hourly rates for design services related to event materials. All pricing must include travel expenses for the successful respondent, which are subject to the terms outlined in Appendix A, Section 8.4 regarding travel expense reimbursement. The successful respondent is required to complete all three tables with maximum not-to-exceed amounts for the proposed work.