ESBD_File_282058_HHS0011961-2_Exhibit_E_HHS_Online_Bid_Room_Information.pdf
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- Attached to
- Custom Window Envelopes
- Solicitation number
- HHS0011961-2
- Issued by
- Texas
About this file
This document is an Exhibit E file providing operational guidance for the Texas Health and Human Services Commission (HHS) regarding electronic bid submission procedures for solicitation HHS0011961. The exhibit outlines the optional use of the HHS Online Bid Room as an alternative submission method for bids and responses to invitations for bids. Bidders must comply with all terms, conditions, affirmations, and requirements specified in the solicitation package, regardless of submission method. Responses must be submitted in the exact form and manner described in the solicitation package, including any required XML Price Sheets and signed documentation, by the specified response due date and time. Questions about the solicitation should be directed to the Point of Contact identified in the solicitation package.
Access to the HHS Online Bid Room requires a two-step registration process: first, applicants must register for the Enterprise Portal, which may take up to five business days to receive username and password credentials; second, applicants use their Enterprise Portal credentials to request HHS Online Bid Room access. Bidders already holding Enterprise Portal accounts must complete a new registration using a different email address, as the system does not permit duplicate email registrations. The Texas HHS provides tutorial materials, guidebooks, and other resources to assist users with the online bid room platform. Bidders should allow sufficient time for the registration process to meet submission deadlines, as late responses are not accepted. Technical difficulties resulting from optional use of the HHS Online Bid Room do not constitute sufficient grounds for protesting contract awards. Inquiries regarding system access should be directed to pcsbids@hhsc.state.tx.us.
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Text version
Version 1.1 12/17/2020
Exhibit E
HHS Online Bid Room Information
HHS0011961
Bids/responses for this Invitation for Bids may be submitted electronically using the
HHS Online Bid Room or any other method identified in the solicitation. Use of the HHS
Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. The XML Price Sheet, if required, and signed documentation must be submitted with the response.
Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a two-step process.
Step 1: Register for the Enterprise Portal using the Enterprise Portal Link. It can take up to five business days to receive your username and password. If you do not receive this information within five days, email pcsbids@hhsc.state.tx.us.
Note: Applicants who already have access to the Enterprise Portal for other applications, must complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the Enterprise Portal does not allow the same email address to be used for two different accounts.
Step 2: Using the Enterprise Portal login credentials you will receive via email, you can request the necessary HHS Online Bid Room username and password to enter the HHS Online Bid Room to submit your response to the solicitation electronically.
See our resources page for a tutorial, guidebook, and other resources to help you use the HHS Online Bid Room.
IMPORTANT: Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
https://hhsportal.hhs.state.tx.us/iam/portal/Home/portalHome/ mailto:pcsbids@hhsc.state.tx.us https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room
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