ESBD_File_200226_Attachment 4 List of Required Reports.pdf

This document is an attachment to a Digital License Plates contract opportunity with the State of Texas, specifically outlining the required reporting obligations for the vendor. The contract requires the vendor to submit a comprehensive set of reports across multiple categories including financial, information technology, and vehicle/title registration functions. Financial reporting is the most frequent requirement, with daily reports of previous day digital plate orders and sales data submitted the following day in automated format, supplemented by monthly detailed raw data files due by the 5th of each month. Additional reports include ad hoc submissions as requested by TxDMV, availability reports documenting system incident management levels, and functional requirements documentation needed for system upgrades and changes.

The vendor must also maintain compliance reporting requirements, including a yearly PCI Compliance Report due by May 1st certifying secure handling of credit card data according to industry standards for all financial networks. Quarterly reports on opt-in customers for digital license plate displays, due by the 10th of each month, must document customers who have elected optional features including alerts, manufacturer safety recalls, and advertising. These reporting requirements establish a detailed operational oversight framework that enables TxDMV to monitor financial transactions, system performance, security compliance, and customer enrollment data throughout the contract period.