ESBD_571660_1793118152858_SOL_EXH_F.7_DPSOBR.pdf
PDF 84 KB Posted
- Attached to
- New Braunfels Janitorial
- Solicitation number
- 405-26R0028971
- Issued by
- Comal County, Texas
About this file
This document is a vendor information guide from the Texas Department of Public Safety (DPS) for submitting responses to the New Braunfels Janitorial services solicitation. The solicitation seeks janitorial services in New Braunfels, Texas, with responses due by November 10, 2026. The opportunity was posted on October 26, 2026. Interested vendors must submit bids through the DPS Online Bid Room or via alternative submission methods as specified in the complete solicitation package. The contract is non-exclusive with no guaranteed minimum compensation or exclusivity provisions. DPS reserves the right to solicit alternative contractors for similar services and retains termination rights for convenience with thirty days' notice, for unavailability of funds without penalty, and for failure to perform upon written notice of default. Renewal extensions are at DPS's sole discretion where renewal options are reserved in the solicitation documents.
Vendors must register in the DPS Online Bid Room system at https://texasdps.appianportalsgov.com/vendor-management, a process that may take up to two business days to receive login credentials. Personnel with DPS access must pass fingerprint-based background investigations and comply with CJIS security requirements. Contractors must maintain business continuity and disaster recovery plans and comply with E-Verify, the Drug-Free Workplace Act, and the Texas Public Information Act. All entities billing Texas state agencies must complete Form AP-152 to obtain a Texas Identification Number. Payment is governed by the Texas Prompt Payment Act, and DPS retains rights to withhold payment for noncompliance with reporting, background check, security, or audit requirements. All work product, data, and intellectual property become exclusive property of the State of Texas, and contractors must indemnify the state against claims arising from performance.
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DPS Online Bid Room Vendor Information
Responses for this solicitation may be submitted electronically using the DPS Online Bid Room or any other method identified in the solicitation. Use of the DPS Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other solicitation requirements as any other response submission method.
Read and review the solicitation package, including all exhibits, carefully before completing and submitting a response in the form and manner described in the solicitation package.
Questions the DPS point of contact in the solicitation package must address questions regarding the solicitation. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the DPS Online Bid Room is a two-step process.
Step 1: Register as a vendor for the Online Bid Room at https://texasdps.appianportalsgov.com/vendor-management. It can take up to two business days to receive your username and password. If you do not receive this information within two days, Contact DPS-Online Bid Room Vendor Support
Step 2: Registered. You will receive your login credentials via email, and you can gain access to the DPS Online Bid Room to review solicitation opportunities and submit your response to the solicitation electronically.
View the DPS Online Bid Room Vendor Forms and Resources to help you navigate the site, be informed, and learn how to reach out for assistance. Online Bid Room Vendor Tutorial, Vendor User Guide, Frequently Asked Questions, Contact DPS-Online Bid Room Vendor Support
IMPORTANT: Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the DPS Online Bid Room and any resulting technical difficulties that may prevent a successful, responsive electronic submission of a solicitation response do not constitute a sufficient basis for a protest of a contract award.
Submissions via the DPS Online Bid Room will receive submission confirmation through the system. If confirmation is received through the DPS Online Bid Room, no additional confirmation of receipt is required.
https://texasdps.appianportalsgov.com/vendor-management https://na3.docusign.net/Member/PowerFormSigning.aspx?PowerFormId=6c8dd957-04ac-412f-9f97-e029fe18ca7c&env=na3&acct=750435b2-632e-42af-817d-35fa75365f05&v=2 https://www.dps.texas.gov/section/infrastructure-operations/dps-contractor-information https://www.youtube.com/watch?v=l0fFsB3F1_I https://www.dps.texas.gov/sites/default/files/documents/iod/doingbusiness/docs/online_bid_room_vendor_guide.pdf https://www.dps.texas.gov/sites/default/files/documents/iod/doingbusiness/docs/online_bid_room_faqs.pdf https://na3.docusign.net/Member/PowerFormSigning.aspx?PowerFormId=6c8dd957-04ac-412f-9f97-e029fe18ca7c&env=na3&acct=750435b2-632e-42af-817d-35fa75365f05&v=2
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