ESBD_567412_1791920180633_Exhibit_G_DFPS_Background_Check.pdf
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- Solicitation number
- HHS0018090
- Issued by
- Texas
About this file
This is an employee background check requirements document issued by the Department of Family and Protective Services (DFPS) in Texas for janitorial services, shred services, and security services contractors. All employees of contractors serving DFPS or shared DFPS/HHSC facilities must complete background checks prior to gaining access to these facilities. Required checks include a Texas name-based criminal history check, a DFPS check for abuse, neglect, or exploitation of children, elderly, or disabled individuals, and an FBI fingerprint check for all shred contractors and for any janitorial, shred, or security services employee who has lived outside Texas in the past two years. Background checks must be submitted through the DFPS Automated Background Check System (ABCS) using Form 4048 DFPS Janitor, Security Guard, and Shred Contractors Background Check Request Form, with the company point of contact submitting the initial form to EXTACCBGC@dfps.texas.gov to establish an ABCS account.
Background checks are required annually for all employees with access to DFPS or shared facilities, and individuals must receive clearance before access is granted. The DFPS Background Checks staff will create the ABCS account and conduct background checks on the point of contact; if cleared, the employer must then submit Form 4048 for each employee requiring access. Employers are notified of clearance or denial decisions but do not receive specific details regarding criminal or abuse history. While denial of access to DFPS facilities does not mandate employment termination, employers and DFPS sponsors must ensure that individuals not cleared do not access DFPS or shared facilities. Questions regarding background check requirements should be directed to Tonda Owens, DFPS Background Checks Manager, at Tondalier.Owens@dfps.texas.gov or (512) 912-6428, or Tanya Oestrick, Program Administrator for DFPS Background Checks and FINDRS, at Tanya.oestrick@dfps.texas.gov or (512) 919-7869.
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Attachment F DFPS Janitorial Services, Shred Services and Security Services Employee Background Checks
Attachment F DFPS Janitorial Services, Shred Services, and Security Services Employee
Background Checks
Overview
Because of the potential for contact with confidential information while in Department of Family and Protective Services (DFPS) offices, all janitorial service, shred services, and security service employees serving DFPS or shared DFPS/HHSC facilities must complete background checks.
A background check includes the following types of checks:
• A Texas name-based criminal history check
• A DFPS check for abuse/neglect/exploitation of children, elderly or disabled individuals
An FBI fingerprint check is also required for all Shred contractors and for any DFPS janitorial services, shred services, and security services employee who has lived outside the state of Texas in the past 2 years.
Contractors must submit requests for criminal history checks and abuse/neglect/exploitation history checks through DFPS:
• All employees who access DFPS or shared DFPS/HHSC facilities must have all required checks completed and cleared before access is granted.
• DFPS policy regarding non-DFPS staff requiring access to DFPS or shared DFPS/HHS facilities is located in the DFPS Backgrounds Check Policy: Section 3000 Background Checks for Non-DFPS Staff.
• Bars to employment are also posted in the DFPS Backgrounds Check Policy:
o Appendix 3: Criminal History Bars for DFPS Volunteers, Interns and Non- DFPS Staff.
o Appendix 1: Abuse, Neglect, and Exploitation History Bars for DFPS Employees, Prospective Employees, Volunteers, and Interns, Non-DFPS Staff, and CASE Employees, Volunteers, and Board Members
Background checks are required annually for all employees who have access to DFPS or shared DFPS/HHSC facilities.
Background Check Process
Criminal and Abuse/Neglect background checks are submitted through the DFPS Automated Background Check System (ABCS). Each employer has their own ABCS account to submit background checks for staff who need access to DFPS or shared DFPS/HHSC facilities.
To initiate creation of the ABCS account, the company point of contact completes Form 4048 DFPS Janitor, Security Guard, and Shred Contractors Background Check Request Form and submits it to EXTACCBGC@dfps.texas.gov.
https://www.dfps.texas.gov/handbooks/Background_Checks/Files/BC_pg_3000.asp#BC_3000 https://www.dfps.texas.gov/handbooks/Background_Checks/Files/BC_pg_3000.asp#BC_3000 https://www.dfps.texas.gov/handbooks/Background_Checks/Files/BC_px_3.asp https://www.dfps.texas.gov/handbooks/Background_Checks/Files/BC_px_3.asp https://www.dfps.texas.gov/handbooks/Background_Checks/Files/BC_px_1.asp https://www.dfps.texas.gov/handbooks/Background_Checks/Files/BC_px_1.asp https://www.dfps.texas.gov/handbooks/Background_Checks/Files/BC_px_1.asp https://www.dfps.texas.gov/Application/Forms/showFile.aspx?Name=F-500-4048.pdf https://www.dfps.texas.gov/Application/Forms/showFile.aspx?Name=F-500-4048.pdf https://www.dfps.texas.gov/Application/Forms/showFile.aspx?Name=F-500-4048.pdf mailto:EXTACCBGC@dfps.texas.gov
Once Form 4048 is received, DFPS Background Check staff create the ABCS account and run background checks on the point of contact. If that person clears the checks, DFPS Background Checks staff notify the employer who must then submit a Form 4048 DFPS Janitor, Security Guard, and Shred Contractors Background Check Request Form for each employee who requires access to DFPS or shared DFPS/HHSC facilities.
More information about ABCS can be found on the DFPS website: Automated Background Check System (ABCS)
Background Check Determinations
Employers are notified whether the individual’s request for access has been cleared or denied. The specific criminal history or abuse, neglect, or exploitation history is not included in the clearance or denial notice.
Employers or the individual employee who has been denied access may request a review of the decision. Information about this process can be found in the DFPS Backgrounds Check Handbook: 1320 Reviewing Background Check Decisions
DFPS Background Checks and Employment
If DFPS Background Checks issues a decision to deny access to an individual, that denial only prohibits the individual from accessing DFPS or shared DFPS/HHSC facilities.
The decision to hire or terminate an individual is at the discretion of the employer.
However, the employer and DFPS sponsor must ensure that individuals who are not cleared by DFPS Background Checks do not have access to DFPS or shared DFPS/HHSC facilities.
Questions about DFPS background check requirements should be directed to:
• Tonda Owens, DFPS Background Checks Manager
Tondalier.Owens@dfps.texas.gov
(512) 912-6428
• Tanya Oestrick, Program Administrator for DFPS Background Checks and
FINDRS
Tanya.oestrick@dfps.texas.gov
(512) 919-7869 https://www.dfps.texas.gov/Application/Forms/showFile.aspx?Name=F-500-4048.pdf https://www.dfps.texas.gov/Application/Forms/showFile.aspx?Name=F-500-4048.pdf https://www.dfps.texas.gov/Background_Checks/abcs.asp https://www.dfps.texas.gov/Background_Checks/abcs.asp https://www.dfps.texas.gov/handbooks/Background_Checks/Files/BC_pg_1000.asp#BC_1320
| cover page.pdf |
| Exhibit Cover Page Insurance.pdf |
| EXCEPTIONS |
| ASSUMPTIONS |
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