ESBD_566673_1791556886089_HHS0018082_Exhibit_D1_Online_Bid_Room_Information.docx
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- Attached to
- Consumables Foods for the canteen and campus at the Lufkin State Supported Living Center
- Solicitation number
- HHS0018082
- Issued by
- Texas
About this file
This document is an Exhibit D1 guidance file from the Texas Health and Human Services Commission (HHS) providing instructions for submitting bids to solicitation HHS0018082 for Consumables Foods for the canteen and campus at the Lufkin State Supported Living Center. The file outlines the optional electronic submission process through the HHS Online Bid Room as an alternative to other submission methods identified in the solicitation package. Bidders must carefully review all solicitation documents and submit responses in the form and manner specified by the due date and time outlined in the primary solicitation package. The document emphasizes that failure to adhere to submission requirements may result in disqualification and that late submissions will not be accepted.
The HHS Online Bid Room requires a multi-step registration process through the IAMOnline portal, beginning with account creation using a non-HHS employee link and an email address as the external user ID. Applicants with prior access to the Enterprise Portal or IAMOnline must complete a new registration with a different email address, as the system does not permit duplicate email usage across accounts. The registration process may require several days to complete, and users are advised to allow sufficient time before the bid deadline. Agency Sponsor approval is required before access is granted, followed by a seven-day activation window for the IAMOnline registration email. Technical difficulties encountered during electronic submission through the optional bid room system shall not constitute grounds for protest of a contract award. The Help Desk is available at 512-438-4720 or 855-435-7181 (toll-free) during business hours, Monday through Friday, 7:00 A.M. to 7:00 P.M. Central Time.
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Text version
Exhibit D1 HHS Online Bid Room Information
HHS0018082
Bids/responses for this solicitation may be submitted electronically using the HHS Online Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a multi-step process.
All Online Bid Room Users:
· Follow the provided link to access the IAMOnline – Sign-in page.
· Next, click the link labeled “Request account as a non-HHS employee or register organization” to request a new account. Please note, the external user ID should be an email address.
· Users can find detailed instructions here; Follow the organization or external user account request steps as directed.
· Once the Agency Sponsor receives and approves the access request, users will receive an IAMOnline registration email to set up their IAMOnline account.
· The user will click the Activate Account button to set up their account promptly. Please note that the link will only be active for seven (7) days for security reasons.
Note: Applicants who already have access to the previous Enterprise Portal and/or IAMOnline for other applications, MUST complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the IAMOnline portal does not allow the same email address to be used for two different accounts.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
Visit the IAMOnline Help Page for more information. For additional assistance, contact the Help Desk at 512-438-4720 or 855-435-7181 (toll-free), 7:00 A.M. to 7:00 P.M., CT, Monday to Friday.
Version 1.40 Revision Date 07/22/2025
File details come from the government source that posted it. Updated .