ESBD_553794_1787774394078_02. Statement of Work.pdf

STATEMENT OF WORK

TxDOT 915-51-54207 DATED: August 2026

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TEXAS DEPARTMENT OF TRANSPORTATION

OPIS Subscription

1. REQUIREMENTS

This SOW is to provide OPIS subscription licenses, maintenance, and support services to ensure continuous access to fuel market pricing information, reports, and related subscription resources throughout the contract term.

1.1. Functional Specifications: The OPIS Subscription is a web-based fuel market information and reporting service that provides authorized TxDOT users with access to current and historical fuel pricing information, market intelligence, pricing benchmarks, and industry reports. The subscription shall include access to:

1.1.1. OPIS Wholesale Rack Report for gasoline and diesel fuel rack pricing data.

1.1.2. OPIS Jet Contract Report for jet fuel rack and contract pricing information.

1.1.3. Market pricing reports and benchmarking data as included in the standard subscription.

1.1.4. Historical pricing information as included in the licensed subscription.

1.1.5. User reporting and data export capabilities included within the standard product offering.

The service shall support TxDOT's ability to:

1.1.6. Monitor and analyze wholesale gasoline, diesel, and jet fuel market pricing trends.

1.1.7. Validate and reconcile fuel supplier pricing.

1.1.8. Support budgeting, forecasting, and fuel cost analysis activities.

1.1.9. Compare supplier pricing against recognized industry benchmarks.

1.1.10. Obtain timely and accurate market information for operational and business decision-making purposes.

The subscription shall provide secure user access through a vendor-hosted platform and shall include all standard functionality, updates, and enhancements made generally available by the publisher during the subscription term.

1.2. Configuration: Vendor must provide subscription access for authorized TxDOT users and provide all information necessary to access the subscription services.

Configuration activities shall include:

1.2.1. Establishment of user accounts and access credentials.

1.2.2. Setup of standard subscription access services included with the licensed subscription.

1.2.3. Validation that authorized users can access the subscription platform.

1.3. System Requirements: Vendor must provide the subscription as a vendor-hosted, web-based subscription service accessible through a supported web browser.

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Vendor shall identify:

1.3.1. Browser and operating system compatibility requirements.

1.3.2. Authentication and login requirements.

1.3.3. User account administration requirements.

1.3.4. Data export formats supported by the application.

1.3.5. Any network, security, or connectivity requirements necessary for

TxDOT users to access subscription services.

Vendor shall provide all requirements necessary to ensure the application operates within the TxDOT technology environment.

1.4. Warranty: Vendor must specify the Publisher’s standard warranty, maintenance, and support period and service levels including any limitations.

1.5. Maintenance and Support. Vendor must:

1.5.1. Provide ongoing access to the OPIS Wholesale Rack Report and OPIS

Jet Contract Report during the subscription term.

1.5.2. Provide all standard product maintenance, software updates, corrections, fixes, and enhancements included with the subscription at no additional cost.

1.5.3. Provide standard technical support during normal business hours.

1.5.4. Notify TxDOT of planned maintenance activities that may impact service availability.

1.5.5. Maintain product documentation and online support resources.

1.5.6. Provide assistance with login, account administration, and subscription access issues.

1.6. Deliverables

1.6.1. Valid OPIS subscription licenses and user credentials.

1.6.2. Subscription access for five (5) authorized TxDOT users.

1.6.3. Access to OPIS Wholesale Rack Report gasoline and diesel fuel market pricing information.

1.6.4. Access to OPIS Jet Contract Report pricing information.

1.6.5. Access to standard reporting and data export functions included with the licensed subscription.

1.6.6. Product updates, fixes, patches, and enhancements included within the subscription term.

1.6.7. Technical support services included with the licensed subscription.

1.7. Acceptance Criteria

Functional Testing

1.7.1. Authorized users can access the subscription platform and licensed

OPIS content.

1.7.2. Standard reporting and data export functions included with the subscription are operational.

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Performance Requirements

1.7.3. Subscription services shall be available through supported internet browsers in accordance with the vendor's standard service levels.

Installation and Configuration

1.7.4. Authorized user accounts and subscription access have been successfully established.

1.8. Training and Documentation: Vendor must provide standard product training and documentation included with the commercial subscription. Training materials may consist of:

1.8.1. User guides.

1.8.2. Online help documentation.

1.8.3. Knowledge base resources.

1.8.4. Product release documentation.

1.8.5. Standard vendor webinars or training sessions, if available.

2. DEFINITIONS OF TERMS AND ACRONYMS

2.1. ATO – Authorization to Operate (ATO) is a formal declaration by a Designated

Approving Authority, TxDOT ITD InfoSec, that authorizes operation of a solution and explicitly accepts the risk to agency operations.

2.2. CAB – Change Advisory Board. Any information system solution that will be installed on any TxDOT-owned equipment or that will access TxDOT network or will be accessed by TxDOT personnel or use or transmit data created by TxDOT may be subject to review and approval by the ITD Change Advisory Board (“CAB”) prior to implementation or delivery.

2.3. Contract – Any Purchase Order (PO) or Blanket Purchase Order (BPO) resulting from this solicitation as listed in the Order of Precedence in the resulting PO or

BPO.

2.4. FLSA – Fair Labor Standards Act.

2.5. PM – Project manager.

2.6. POC – Point-of-contact.

2.7. TxDOT – Texas Department of Transportation.

3. APPLICABLE LAWS AND STANDARDS

The vendor shall provide the specified service requirements in accordance with all federal, state, and local applicable laws, standards, and regulations necessary to perform the services including, but not limited to:

3.1. Title 42 U.S.C. §§ 2000d-2000d-7, with the exception of sections 2000d-5 and

2000d-6, also known as – Title VI of the Civil Rights Act of 1964, including any amendments.

3.2. 1 TAC 206, aligns state web accessibility standards with the federal regulations set forth in Section 508 of the Rehabilitation Act of 1973.

3.3. 1 TAC 213 enacted state standards for procurement, development, or usage of EIR for people with disabilities, and also aligns accessibility standards with the federal regulations set forth in Section 508.

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4. PRICING

Must be based on the pricing schedule.

5. ADDITIONAL INVOICING INSTRUCTIONS

5.1. Prior to submitting the invoice, the vendor must email documentation validating the invoice charges to the designated TxDOT representative to include, but not be limited to:

5.1.1. Hosting/Maintenance/Support service dates; or

5.1.2. Project Deliverable Review Summary Form (PDRSF).

5.2. Once TxDOT approves the deliverable(s) and sends the signed PDRSF to the Vendor, the invoice may be submitted.

5.3. Vendor must attach the signed PDRSF for deliverable(s) invoiced.

Invoices requiring correction must be resubmitted with the same invoice number and clearly marked “corrected.”

6. CONTRACT REMEDIES

In the event of a breach of contract or non-performance by the vendor, TxDOT may, at its sole discretion, require the vendor to pay damages not to exceed 10% of the total price for the line item referenced on the pricing schedule. Any line item more than 30 calendar days late will incur liquidated damages. Delays in deliverables caused by factors outside the vendor’s control are exempt from these liquidated damages.

This provision is for liquidated damages, not a penalty. If damages are assessed, the vendor may reimburse TxDOT by discounts, credits, refunds, or waived fees.

7. CONTRACT ADMINISTRATION

Administration of the contract is a joint responsibility of the TxDOT contract manager and TxDOT purchasing staff. Purchasing staff will be responsible for administering the contractual business relationship with the vendor.

7.1. Any proposed changes to work to be performed, whether initiated by TxDOT or the vendor, must receive final written approval in the form of a Purchase Order Change Notice signed by the authorized TxDOT purchasing agent.

7.2. Upon issuance of a contract, TxDOT will designate an individual to serve as the contract manager and point of contact between the agency and the vendor. The contract manager does not have any express or implied authority to vary the terms of the contract, amend the contract in any way, or waive strict performance of the terms or conditions of the contract. This individual’s contract management responsibilities include, but are not limited to:

7.2.1. Monitoring the vendor’s progress and performance and ensuring services conform to established specification requirements.

7.2.2. Managing the financial aspects of the contract including approval of payments.

7.2.3. Meeting with the vendor as needed to review progress, discuss problems, and consider necessary action.

7.2.4. Coordinate access to TxDOT facilities, systems, and staff required to

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7.2.5. Other areas as identified by the State of Texas Procurement and Contract Management Guide version 4.0.