ESBD_549453_1786984832061_Professional Fireworks Display Services.pdf

Central Receiving 201 St. Felix

DESTINATION OF GOODS UNLESS OTHERWISE SPECIFIED Bidder Must Fill In

Name of Firm

QUOTE F.O.B. DESTINATION

I

INVITATION FOR BIDS

08/17/26

T DATE

PURCHASING DEPT.

BIDDER MUST SIGN BELOW

254-968-9611 Bid Opening: Time: 3:00 P.M. Date 08/31/2026

REQUISITION NO. 0 4 - T S U A T H - I T B - 0 0 2 3

Contact: Cori Luttrell Luttrell@tarleton.edu

SHOW BID OPENING DATE

AND REQUISITION NUMBER

IN LOWER LEFTHAND COR

NER OF SEALED BID ENVE

LOPE AND SHOW RETURN

ADDRESS OF FIRM.

BIDDER AGREES TO COM

PLY WITH ALL CONDITIONS

BELOW AND ON REVERSE

SIDE OF THIS BID

FAILURE TO

MANUALLY

SIGN WILL

DISQUALIFY

BID

AUTHORIZED SIGNATURE DATE

PRINT OR TYPE NAME

ITEM NO. DESCRIPTION QUANTITY UNIT MAKE/MODEl UNIT PRICE EXTENSION

I.

II.

The designated individual responsible on behalf of Tarleton State University for examining any claim or counter claim and conducting any negotiations related thereto, as required under H.B. 826, Section 2260.052, Subtitle F, Title 10 of the Government Code shall be Dr. Brett Powell.

Professional fireworks and special effects for designated Tarleton State University home football games during the 2027 football season.

Custom Special Effects – Team Intro The Contractor shall provide custom field-level special effects for the Tarleton football team introduction, including:

• Flame effects from the field.

• Cryogenic (“Cryo”) effects from the field.

• All necessary equipment, controls, setup, operation, and removal.

Custom Close-Proximate Pyrotechnic Displays The Contractor shall provide custom close-proximate pyrotechnic displays, as directed by the University, for:

• Team Introduction

• National Anthem

• Touchdowns

• Game Win/Celebration

Close-proximate effects shall include, as appropriate:

• Mines – Ricasa or University-approved equivalent manufactured to comparable professional safety and quality standards.

• Comets – Ricasa or University-approved equivalent manufactured to comparable professional safety and quality standards.

• Concussions – Le Maitre or University-approved equivalent manufactured to comparable professional safety and quality standards.

• Each event sequence shall be professionally programmed and operated using appropriate wireless firing/control equipment to provide precise timing and coordination with the University's

1, TARLETON STATE UNIVERSlTY Box T-600 Stephenville, Texas 76402 mailto:Luttrell@tarleton.edu game-day production.

General Requirements Services shall also include:

• Coordination with Tarleton Athletics regarding game schedules, show timing, firing locations, and operational requirements.

• Compliance with all applicable federal, state, and local laws, regulations, permits, and safety requirements.

• Qualified and properly licensed personnel to transport, handle, set up, and discharge all pyrotechnic materials and operate special effects.

• Removal and proper disposal of fireworks debris and related materials following each event.

• Coordination with University officials, emergency personnel, fire officials, and other parties as required.

Game dates and times are subject to change. The University will provide the awarded Contractor with updated scheduling information as it becomes available.

Any playoff games will be included within the scope of this Agreement and will be negotiated as needed under the terms of the resulting award.

3. Contractor Requirements The Contractor shall:

• Maintain all required licenses, permits, certifications, and insurance throughout the term of the Agreement.

• Provide evidence of qualifications and experience performing comparable professional fireworks, close-proximate pyrotechnic, and special-effects displays.

• Comply with all University safety, security, access, and event requirements.

• Provide a designated point of contact for coordination with the University.

• Be responsible for obtaining all permits required for each display unless otherwise specifically agreed to by the University.

By signing this bid, bidder certifies that if a Texas address is shown as the address of the bidder, bidder qualifies as a Texas Resident Bidder as defined in Rule 1 TAC 113.6(b)(2)(E) Check below if preference claimed under Rule 1 TAC 113.6(b)(3)

DELIVERY IN DAYS

CASH DISCOUNT % DAYS

(_) Agricultural product produced of grown in Texas (_) Produced in Texas and/or offered by Texas Bidder (See #3 reverse side)

(_) Produced in USA (_) Offered by a TDoC Certified Disadvantaged Business

IF NOT BIDDING, DO NOT RETURN THIS FORM. IF BIDDING, BID MUST BE SIGNED.

BID OPENING 09/17/2025 INVITATION FOR BIDS

RETURN SEALED BIDS TO:

TARLETON STATE UNIVERSITY

VENDOR

ll"EM '10 DESCRIPTION QUANTITY UNIT MAKE:MODEL UNIT PRICE EXTENSION

Total Fireworks & Special Effects Package – Per Home Football Game

Additional/Playoff Game – Per Game

The awarded Contractor shall provide all labor, supervision, equipment, materials, transportation, permits, licenses, insurance, setup, firing, cleanup, programming, and other services necessary to provide complete fireworks displays and special effects.

Any damage to the premises, facilities, grounds, equipment and vehicles caused by the contractor will be the responsibility of the contractor to repair.

A designated Tarleton State University employee shall be identified for oversight of vendor responsibilities.

Unacceptable performance by the vendor, including but not limited to, delivery of goods and/or completion of project may be cause for cancellation if deemed necessary by Tarleton State University.

Tarleton State University reserves the right to immediate cancellation due to non-performance. Any agreement entered into by Tarleton State University shall be governed by the laws of the State of Texas.

This contract is subject to cancellation without penalty, either in whole or in part, if funds are not appropriated by the Texas Legislature, or otherwise not made available to the using agency.

Tarleton State University reserves the right to terminate the contract without penalty provided thirty (30) days’ written notice of such termination is given to the vendor. In the event of termination, prorated reimbursement for any prepaid service will be due to Tarleton State University. (See Tenns and Conditions statement attached)

INSURANCE REQUIREMENTS:

Winning vendor shall be required to provide the University with documentation of insurance coverage (Insurance requirements as specified in Insurance Attachment).

BIDS MAY BE HAND DELIVERED TO:

Tarleton State University, Procurement Department 1333 W. Washington, Administration Bldg. - Business Services Room 120, Stephenville, TX 76401

Electronic Response https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=TAM U https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=TAMU https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=TAMU