ESBD_548789_1786642560627_PR-0010351 Attachment A - Bid Requirements.docx

IFB PR-0010351

Parking Garage Clean Up - UT Football Games, Austin, TX

ATTACHMENT A – BID REQUIREMENTS

SCOPE: In accordance with the provisions of Texas Government Code §2156.063, Solicitation of Bids, Texas Government Code §2165.001, Custodianship of State Property and the Rules and Procedures adopted by the Texas Facilities Commission (TFC), TFC is seeking bids to clean state parking garages after UT football games.

SCHEDULE OF EVENTS:

COMPENSATION AND FEES: Bid Pricing must be submitted through OpenGov (formerly Bonfire) as a price per game. All bids shall be considered firm fixed price for thirty (30) days from bid deadline.

QUESTIONS:

· All questions shall be submitted through OpenGov Portal by the date and time specified in the Schedule of Events above.

· All questions will result in written responses posted in an addendum to the ESBD and OpenGov.

· It is the responsibility of the interested parties to periodically check the ESBD and OpenGov for updates to the solicitation prior to submitting a bid. Respondent’s failure to periodically check online or acknowledge addenda will in no way release the respondent from any obligations detailed in the addenda. Any additional costs incurred to meet the requirements of the IFB are the sole responsibility of each respondent.

· Except as otherwise provided in this Section, upon issuance of this IFB, other employees and representatives of TFC will not answer questions or otherwise discuss the contents of the IFB with any potential Respondent or its representatives. Failure to observe this restriction may result in disqualification of any subsequent response. This restriction does not preclude discussions unrelated to this IFB.

GENERAL AND CRIMINAL BACKGROUND CHECKS: Awarded contractor’s employees and subcontractors that will complete any work on-site at a state-owned property may be subject to a criminal background check. Any expense associated with such criminal background check shall be borne by Contractor. If requested by TFC, a complete criminal background check shall be completed before any employee performs services at the site and may be requested at any time thereafter. Criminal background checks must be accomplished by the Texas Department of Public Safety (“DPS”), which includes fingerprinting processing by any independent third-party company selected by DPS. Upon receipt of the fingerprints of Contractor’s employees and/or subcontractors, DPS or TFC, will adjudicate the results of the criminal background searches in accordance with the criteria set forth in Criminal Background Checks and Application Guidelines, available for download at the following link, Document 5E: https://web.tfc.texas.gov/vendors/doing-business-with-tfc/construction-forms

INSURANCE: Upon acceptance of the bid that is considered to provide best value for the State of Texas, the insurance requirements defined in Section VIII – Bonds and Insurance of the TFC Standard Terms and Conditions shall be met by providing a current Certificate of Insurance and corresponding policy endorsements. Any inquiries concerning insurance requirements may be submitted to the TFC Insurance Specialist by email to: insurance@tfc.texas.gov

TERMS AND CONDITIONS: All orders placed in response to this solicitation will be governed by the TFC Standard Terms and Conditions as provided in link:

https://www.tfc.texas.gov/sb20/TFC%20Terms%20and%20Conditions_POs_10.08.2021.pdf

ELECTRONIC SUBMISSION: TFC is using the electronic procurement system OpenGov. Bidders interested in submitting a response must register for a OpenGov account (No Charge). Bids shall be uploaded per the instructions below prior to 3:00 PM on the date specified in the Schedule of Events. In order to ensure that all documents are submitted before the deadline, allow enough time to upload the documents into the portal. We recommend beginning the upload process one (1) day prior to the deadline date. Fax and email bids are not acceptable responses to this IFB.

BID EVALUATION AND AWARD:

· TFC shall award the Bidder whose bid is considered to provide the best value to the State of Texas, as defined by Texas Government Code, Section 2155.074.

· In evaluating bids to determine the best value for the State of Texas, TFC may consider information related to past contract performance of a Bidder including, but not limited to, CPA’s Vendor Performance Tracking System (available at https://www.txsmartbuy.gov/vpts). Prior work performance with TFC, and other State agencies or governmental entities which are familiar with a Bidder’s performance, depending on problems encountered, may be grounds for disqualification. In addition, Bidders involved in litigation with TFC, or another State agency may be disqualified.

· TFC reserves the right to award or not award the Contact if no responses are deemed acceptable and may re-solicit as determined necessary in the best interest of the State of Texas.

· Protests filed in accordance with this solicitation shall be governed by Texas Administrative Code Title 1, Administration, Part 5 Texas Facilities Commission, Chapter 111 Administration, Subchapter 1 Complaints and Dispute Resolution, §111.32 Protests/Dispute Resolution/Hearings.

OPENGOV SUBMISSION INSTRUCTIONS FOR SUPPLIERS

Receiving Electronic Proposals Only

· Submit Electronic Responses via the Texas Facilities Commission's eProcurement Portal hosted by OpenGov at https://procurement.opengov.com/portal/tfctexas

· Respondents are required to register for an account via the Texas Facilities Commission's eProcurement Portal hosted by OpenGov.

Bid Deadline

· Bids may be received up to but not later than the date and time specified in the Schedule of Events. The Texas Facilities Commission's eProcurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. Texas Facilities Commission strongly recommends completing your response well ahead of the deadline.

Addenda Notification and Acknowledgement

· Once the respondent has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this solicitation.

· It is the responsibility of each respondent to periodically check the site for any addenda to this RFP and acknowledge each addendum through the portal.

Bid Opening

· All visitors to the public portal can view who has submitted a response to posted solicitations by viewing the Followers tab on the solicitation page.

· There will not be a public opening for this solicitation.

· Tabulation will be shared with all bidders after award.

Submitting Questions and Receiving Responses

· Respondents can submit questions regarding this solicitation via the OpenGov portal up to the date specified for submitting inquiries in the Schedule of Events. Answers to questions will be posted on the OpenGov portal. Respondents who are following this solicitation will receive an email notification when answers are posted. It is the responsibility of the respondent to check the website for answers to inquiries.

Technical Support

· Any issues regarding the OpenGov site shall be addressed with OpenGov Contact Support via https://opengov.my.site.com/support/s/. Online chat is the fastest course for resolving issues with the system.