ESBD_545505_1785937541397_HHS0017722_V2_Solicitation Addendum Acknowledgement.pdf
PDF 2 MB Posted
- Attached to
- Assorted Snack Products for Canteen at Mexia SSLC State and local contract opportunity
- Solicitation number
- HHS0017722_V2
- Issued by
- Lampasas County, Midway South CDP, Texas
About this file
This is a Solicitation Addendum Acknowledgement Form for the Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services, pertaining to a procurement for assorted snack products for the canteen at the Mexia State Supported Living Center. The solicitation (HHS0017722) has a due date of July 31, 2026, at 10:30 a.m. The addendum, dated July 23, 2026, addresses ten clarifying questions submitted by potential bidders regarding product specifications, pack sizes, unit of measure specifications, and procurement procedures. Key clarifications include confirmation that the "Marlboro men KS Box" should be priced as a carton of 10/20 count packs, Swisher Sweet BLK Tip items are to be priced at 25 two-count pouches per carton, and ordering will occur on a weekly basis with anticipated multiple deliveries per month for refrigerated and frozen items. The procurement will not be awarded on a line-item basis, and responses bidding fewer than all line items will not be considered responsive. Award will be made based on the lowest total price for all line items combined.
Bidders must acknowledge receipt of this addendum by signing and returning the form with their solicitation response in accordance with submission instructions outlined in the original solicitation. Any applicants who submitted their application prior to this addendum must unlock their application in the Grants Management System, upload the addenda, and resubmit before the solicitation due date and time to remain eligible. The procurement contact is George Mills at the HHSC Procurement and Contracting Services office (512-406-2651; george.mills@hhs.texas.gov). The solicitation indicates a historical annual spend of $75,000, with vendors required to provide proof of an up-to-date Texas Comptroller cigarette and tobacco permit for items classified under NIGP 660-10 and 660-50.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| ESBD_545505_1785937541886_HHS0017722_V2_Exhibit_A_Solicitation_Affirmations.pdf | ||
| ESBD_545505_1785937540918_HHS0017722_V2_PCS_137_Formal_IFB_Template_Goods.pdf | ||
| ESBD_545505_1785938157426_HHS0017722_V2_Exhibit_C_Pricing List_MexiaSH.xls | XLS spreadsheet | |
| ESBD_545505_1785937541064_HHS0017722_V2_Exhibit_B_PCS_111_HHS_UTCs.pdf | ||
| ESBD_545505_1785937540426_HHS0017722_V2_Exhibit_D_Online_Bid_Room_Information.docx | DOCX document | |
| ESBD_545505_1785937541555_HHS0017722_V2_Exhibit_D1_PCS_Map_Directions_(01-21-2026) (5).pdf |
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C:\Users\Fnesbitt01\Pictures\Saved Pictures\HHS Branding\HHS Color Logo.png Effective 06/11/2026 Review/Revision Date 06/19/2026 Procurement and Contracting Services, 1100 W. 49th Street, Austin, TX 78756 Form
PCS 121-GMS
SOLICITATION ADDENDUM ACKNOWLEDGEMENT FORM
Addenda Information Solicitation Due Time:
PCS Contact Information Description of Addendum THIS ADDENDUM NOW BECOMES A PART OF THE ORIGINAL SOLICITATION RETURN ADDENDUM ACKNOWLEDGMENT FORM AS INSTRUCTED, FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION OF RESPONSE.
Instruction: Grant Specialist selects "Lock Addendum Information" prior to publication. Once locked, this section cannot be edited. Any revisions require completion of a new form. Applicants may still complete the Applicant Acknowledgment section after the form is published.
Addendum Information Locked Applicant Acknowledgment 1.
Acknowledge receipt of this Addendum by signing and returning this Addendum with your Solicitation response in accordance with the submission options outlined in the Solicitation.
2.
If Applicant has submitted the Application prior to Addendum, Applicant must unlock the Application in the Grants Management System (GMS), upload Addenda and resubmit prior to the Solicitation due date and time.
9.0.0.2.20101008.1.734229
| CurrentPage: |
| SolicitationName: Assorted Snack Products for Canteen at Mexia SSLC |
| SolicitationNumber: HHS0017722 |
| DueDate: July 31 2026 |
| Hour: 10 |
| Minute: 30 |
| ampm: a.m. |
| AddendumNo: 1 |
| AddendumDate: 2026-07-23 |
| PurchaserPhone: 5124062651 |
| PurchaserName: George Mills |
| PurchaserEmail: george.mills@hhs.texas.gov |
| ChangesToSolicitation: Q1. Exhibit C – Pricing Sheet, line item "NEMOS BUTTER POUND CAKE, 12/2oz": the item description states 12/2oz while the Pack/Size column states 12/4oz. Please confirm which pack size governs. 12/2oz |
Answer: Item no longer needed.
Q2. Exhibit C – Pricing Sheet: several line items do not specify a pack size or count per box/carton, including: Keebler Vanilla Sugar Wafers; Keebler Frosted Animal Cookies; NBC Oreo Cookies; NBC Nutter Butter Cookies; Planters Cheese Balls – Cheddar; Spunkmeyer Sugar Cookie Frozen; the three Wrigley Orbit gum lines without a stick count (duplicates on the list); NT Owl Classic/Trop/Wine Pipe Cigars; 38 Specials (all four); Candy Zero Bar; and the three BaccOff coffee pouch lines. So that all bidders price identical units, please provide the intended pack size, count per selling unit, and unit of measure for each.
Answer: Items no longer needed.
Q3. Exhibit C – Pricing Sheet, line item "baccoff wintergrn coffee pouch" (Est. Annual Usage 200): the UOM field is blank. Please confirm the unit of measure. BOX Answer: Item no longer needed.
Q4. Exhibit C – Pricing Sheet, line item "Marlboro men KS Box" (Qty 50, UOM "BOX"): please confirm whether the intended unit is a carton of 10/20ct packs, consistent with the other cigarette line items.
Answer :YES
Q5. Exhibit C – Pricing Sheet, Swisher Sweet BLK Tip line items shown as "2/.99": please confirm the number of 2-count pouches per carton for bidding purposes. 25 Answer: 25
Q6. IFB Section 16 (Award), page 25: HHSC reserves the right to make a single award or multiple awards. Please confirm whether awards may be made on a line-item basis NO and whether a response bidding fewer than all line items will be considered responsive.
Answer: No award will not be made on a line item basis.
Q7. IFB Section 15.3.1 (Required Pricing), page 24: Please confirm whether the evaluation will be based on the lowest total for all line items or the lowest price per line item for this procurement.
Answer: Evaluation will be based on Lowest total.
Q8. IFB Section 7.1 (Specifications), page 11, and Exhibit C: for regional/limited-distribution brands (e.g., Nemo's, Uncle Al's, Faygo, Skydancer, 38 Specials, Santa Fe), will equal products of equivalent quality and pack size be considered per Section 7.1.1 if product literature is submitted with the response?
Answer: is No
Q9. IFB Section 7.2 (Delivery Guidelines), page 11: please confirm the anticipated ordering frequency (e.g., monthly purchase orders) and the approximate number of deliveries expected per month, particularly for refrigerated and frozen items such as the Jack Link's and Spunkmeyer line items.
Answer: Ordering will be done Weekly.
Q10. Exhibit C tobacco line items (NIGP 660-10, 660-50): please confirm which Texas Comptroller cigarette/tobacco permit classification HHSC requires of the awarded vendor for sales to HHSC for canteen resale (retailer versus distributor/wholesaler), and whether proof of permit is required with the response or before award.
Answer: Proof of up-to-date permit is required
Q11. IFB Section 1.2 (Historical Monetary Value), page 4: historical spend is stated as $75,000 annually, while the Exhibit C estimated annual usage quantities extend to a substantially higher value. Please confirm that the Exhibit C quantities represent estimated maximums rather than anticipated order volumes.
Answer: The Confirmed historical spend is $75k.
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