ESBD_539419_1784311965296_IFB 809-26-0012 Bullock Texas State History Museum Graphics Production & Installation.pdf

IFB 809-26-0012

State Preservation Board

Invitation For Bid (IFB) 809-26-0012

Bullock Texas State History Museum Graphics Production & Installation

NIGP Class-Item Codes:

962-46 – Installation and Removal Services

965-46 – Graphic Design Services for Printing

966-86 – Specialty Printing: Die Cutting, Laser, Plastic, Thermography, etc.

IFB Release Date Friday July 17, 2026 Deadline for Submission of Bids Friday August 14, 2026 no later than 2:00pm CT

Solicitation Point of Contact

Caroline Elverud, Contract Specialist, CTCD/CTCM

P.O. Box 13286

Austin, Texas 78711

SPB.Bids@tspb.texas.gov

1. Project Description

The Creative Services department of the Bullock Texas State History Museum (TSHM), a division of the State Preservation Board (SPB), is requesting bids for Museum graphics of varying production types for all Museum projects. Graphics include but are not limited to exhibitions, way finding, and general marketing and promotional signage. The SPB intends to set up a blanket Purchase Order (PO) with the successful bidder for a not-to-exceed amount based on unit prices submitted in response to this IFB and will place orders on an as-needed basis.

2. Scope of Work

The Scope of Work can be found in Attachment B.

3. Contractor Requirements

The project will only be awarded to a vendor or vendors who, in the judgment of the SPB, has experience with the type of products and services specified and who can submit references of previous similar work acceptable to the SPB. If work of a similar nature has previously been completed by the vendor for the SPB, such work must be included in the respondent’s references and examples. The SPB reserves the right to reject a bid if references or the ability to provide services cannot be verified or if a reference is unacceptable to the SPB. Vendor must have in-house high-quality printing capable of producing acrylic labels, direct to substrate graphics, and contour cut vinyl lettering, as well as installation services that include large format vinyl graphics and vinyl/dimensional lettering. If selected, the quality of work will be required to consistently meet or exceed the quality of the samples submitted. Failure to meet sample quality may result in termination of the contract purchase order.

4. Bid Requirements

• One complete original bid with all required documentation (listed below)

• Bid pages should be numbered and organized.

• All submitted bids become the property of SPB after the IFB submission deadline date. Bids submitted constitute an offer for a period of ninety (90) days or the respondent may agree to the extension of the offer until an award is made by SPB.

The following documentation must be submitted with your bid:

1. Bid Form and Price List (Attachment A), completed and signed

2. Description of shop capabilities and in‐house equipment (provided by Respondent)

3. Sample Reproduction (Attachment C)

Bidders must reproduce the provided exhibit label sample according to the following specifications:

• 12 x 12 inches

• High resolution printing

• Polished edges (no sharp edges)

• 1/8” thick non-glare, precision-cut acrylic

• Second surface, direct print to non-glare, precision-cut acrylic with opaque white ink or opaque white vinyl “flashing”/undercoating to make it 100% opaque

4. References and Examples of Work Minimum of five (5) references from other similar projects, including three (3) to five

(5) physical examples of print and/or exhibition projects of similar scope. References should include the following information:

• Project/Service Name and Location

• Brief Description of Project Scope

• Reference Contact Person name, company name, phone number, and email address

5. List of any subcontractors to be used to complete projects and a description of their role and qualifications (If applicable)

6. State of Texas Subcontracting Plan (Attachment D), completed and signed

7. Copy of Respondent’s W9

5. VetHUB Program and State of Texas Subcontracting Plan (Attachment D)

VetHUBs are strongly urged to respond to this IFB. Vendors who meet the qualifications are strongly encouraged to apply for certification as VetHUBs. Any contract awarded as a result of this IFB must include reporting responsibilities related to VetHUB subcontracting.

Awarded contractors may not change any subcontractor without submitting a revised State of Texas Subcontracting Plan (SoTSP) to SPB. Any change to a subcontractor and revised SoTSP must be approved in writing by SPB prior to implementation.

Please review the SoTSP forms carefully and allow sufficient time to identify and contact VetHUBs and allow them to respond. Respondents must demonstrate a good faith effort to contract new VetHUBs if currently proposed VetHUBs have performed as subcontractors to the Successful Respondent for more than five (5) years. If the Successful Respondent does not plan to subcontract, the successful Respondent must state that fact in their plan.

Courtesy Review: The SPB Procurement Team is available to provide SoTSP Courtesy

Reviews prior to the submission deadline. Requests for a SoTSP Courtesy Review must be submitted no later than five (5) business days prior to the submission deadline listed in the Schedule of Events. To request a SoTSP Courtesy Review, please email spb.hub@tspb.texas.gov.

6. Submission of Bids

Bids must be clearly marked RESPONSE TO IFB 809-26-0012 and delivered electronically to SPB.Bids@tspb.texas.gov or via Express or Overnight Delivery by the deadline to:

State Preservation Board

Attn: Procurement Department 201 E. 14th St., Ste. 950 Austin, TX 78701

SPB Office Hours are Monday to Friday 8:00 a.m. to 5:00 p.m. The Reception Desk is closed for lunch from 12 p.m. to 1 p.m. The office is closed on state and national holidays.

When emailing the bid package, the email subject line must contain the IFB number and title as indicated in this IFB. It is strongly recommended that Respondents begin the email process at least 24 hours in advance of the due date/time since most large attachments are quarantined and delayed for security scanning. The State is not responsible for failure of electronic equipment or operator error. SPB takes no responsibility for electronic submittals that are captured, blocked, filtered, quarantined or otherwise prevented from reaching the proper destination (email address) by the due date/time by any SPB anti-virus or other security software.

All bids received via email will be acknowledged. If no confirmation is received, contact the SPB Purchasing Department at 512-463-5495 to confirm receipt of bid.

It is the responsibility of interested parties to periodically check the ESBD for updates to the procurement prior to submitting a response. The Respondent’s failure to periodically check the Electronic State Business Daily (ESBD) will in no way release the selected vendor from “addenda or additional information” resulting in additional costs to meet the requirements of the IFB. All such addenda issued by SPB prior to the time bids are received shall be considered part of the IFB, and the respondent shall consider and acknowledge receipt of such (via signature of addenda) in their response. Only those SPB replies to inquiries which are made by formal written addenda shall be binding. Oral and other interpretations or clarifications shall be without legal effect.

mailto:spb.hub@tspb.texas.gov mailto:SPB.Bids@tspb.texas.gov

7. Questions and Communications

All questions must be submitted in writing by email to SPB.Bids@tspb.texas.gov by Tuesday July 28, 2026. Any clarifications or interpretations of this IFB that materially affect or change its requirements will be issued as an addendum and will be posted to the Electronic State Business Daily (ESBD) at https://www.txsmartbuy.gov/esbd

Prohibited Communications: Upon issuance of this IFB, besides written inquiries as described above and administrative questions related to VetHUB, the procurement process, and bid submissions, employees and representatives of SPB will not answer questions or otherwise discuss the contents of the IFB with any potential Respondent or their representatives. Failure to observe this restriction may result in disqualification of any subsequent response. This restriction does not preclude discussions between affected parties for the purpose of conducting business unrelated to this IFB.

8. Schedule of Events

The solicitation process for this IFB will proceed according to the following schedule:

Event Date/Time (CT) IFB Release Date Friday July 17, 2026 Deadline for Submission of Questions Tuesday July 28, 2026 Anticipated Release of Written Answers Friday July 31, 2026 Deadline for Submission of Bids Friday August 14, 2026 no later than 2:00pm

9. Revisions to the Schedule

SPB reserves the right to change the dates in the Schedule of Events set forth above upon written notification to prospective Respondents through a posting of an Addendum on the Electronic State Business Daily. It is the responsibility of interested parties to periodically check the ESBD for updates to the procurement prior to submitting a response. The Respondent’s failure to periodically check the Electronic State Business Daily (ESBD) will in no way release the selected Contractor from “addenda or additional information” resulting in additional costs to meet the requirements of the IFB. The link to the ESBD is http://www.txsmartbuy.com/

10. Bid Award

The State Preservation Board (SPB) will award the project based on the lowest qualified bid.

SPB reserves the right, in its sole judgment and discretion, to waive minor technicalities and errors in the best interest of the State. The project will only be awarded to a vendor who has experience acceptable to the SPB with the with type of services specified, meets the minimum mailto:SPB.Bids@tspb.texas.gov https://www.txsmartbuy.gov/esbd qualifications listed in this document, and can submit references of previous similar work acceptable to the SPB. The SPB reserves the right to reject a bid if references or the ability to provide services cannot be verified or if a reference is unacceptable to the SPB.

The award contract will be in the form of a blanket purchase order (PO). Along with the standard purchase order terms and conditions (Attachment E), the quality standards detailed in the Scope of Work (Attachment B) will serve as Contractor performance requirements. Failure to meet performance requirements may result in the termination of the PO.

11. VPTS and Reference Checks

In compliance with applicable provisions of Texas Government Code §2155.074, 2155.075, 2156.007, 2157.003, and 2157.125, a Respondent's past performance will also be reviewed on a pass/fail basis using the Texas Comptroller of Public Accounts (CPA) Vendor Performance Tracking System. Respondents may fail this selection criterion for any of the following conditions: a score of less than "C" in the Vendor Performance Tracking System; currently under a Corrective Action Plan through CPA; having repeated negative Vendor Performance Reports for the same reason; having purchase orders that have been cancelled in the previous 12 months for non-performance. Contractor performance information is located on the CPA website at https://comptroller.texas.gov/purchasing/programs/vendor-performance-tracking/

SPB will conduct reference checks with other entities regarding past performance, in addition to evaluating performance through the Vendor Performance Tracking System. SPB may examine other sources of vendor performance including, but not limited to, notices of termination, cure notices, assessments of liquated damages, litigation, audit reports, and non-renewals of contracts. Any such investigations shall be at the sole discretion of SPB, and any negative findings, as determined by SPB, may result in non-award to the Respondent.

12. Contract Duration and Funding

The prices quoted shall be firm for each service period. Subsequent price changes, if any, will be applied at the beginning of each renewal period (September 1) and remain firm for the duration of that period (through August 31). Price changes, if any, shall be based on changes in indices/costs as listed in the Consumer Price Index published by the Bureau of Labor Statistics.

The awarded vendor must request a price increase in writing at least 30 days prior to the beginning of each renewal period for it to be considered.

The term of service may be extended for one (1) additional one (1) year period with the same terms and conditions of the initial service period at the exclusive option of the SPB.

Initial Service Period: 09/01/2026 - 08/31/2027

1st Renewal Period: 09/01/2027 - 08/31/2028 https://comptroller.texas.gov/purchasing/programs/vendor-performance-tracking/

Any contract resulting from this IFB is subject to termination or cancellation without penalty to SPB, either in whole or in part, subject to the availability of state funds.

ATTACHMENTS

Attachment A: Bid Form and Price List

Attachment B: Scope of Work

Attachment C: Exhibit Label Sample

Attachment D: State of Texas Subcontracting Plan

Attachment E: Standard Purchase Order Terms and Conditions