ESBD_535485_1783711670676_5_Attachment G 304T-27-755A1 Cold Planer.pdf

CPA – Statewide Procurement

IFB NO. 304T-27-755A1

SPECIFICATION NO. 755-43-550F

REVISED: September 2025

Attachment G

PLANER, COLD, TRACK MOUNTED

PART I

GENERAL INFORMATION, REQUIREMENTS, AND CONDITIONS

1. Respondent shall provide the information requested in the right-hand column of Parts II, IV, V, and the data sheet of this specification document. Failure by the Respondent to fully complete Parts II, IV, V, and the data sheet and return the document with the bid package may disqualify the Respondent from further consideration.

2. The equipment furnished under this specification shall be the latest improved model in current production, as offered to commercial trade, and shall be of quality workmanship and material. The Respondent represents that all equipment offered under this specification shall be new. USED, SHOPWORN, DEMONSTRATOR, PROTOTYPE, REMANUFACTURED, RECONDITIONED, OR DISCONTINUED MODELS ARE NOT

ACCEPTABLE.

3. Respondent should submit with the solicitation the latest printed literature and detailed specifications on equipment the Respondent proposes to furnish. This literature is for informational purposes only.

4. The unit shall be completely assembled and adjusted, and all equipment including standard and supplemental equipment shall be installed and the unit made ready for continuous operation upon delivery.

5. All parts not specifically mentioned which are necessary for the unit to be complete and ready for operation or which are normally furnished as standard equipment shall be furnished by the Contractor. All parts shall conform in strength, quality and workmanship to the accepted standards of the industry.

6. The unit provided shall meet or exceed all federal and State of Texas safety, health, lighting and noise regulations and standards in effect and applicable to equipment furnished at the time of manufacture.

7. It is the intent of Customer to purchase goods, equipment and services having the least adverse environmental impact, within the constraints of statutory purchasing requirements, Customer need, availability, and sound economic considerations. Suggested changes and environmental enhancements for possible inclusion in future revisions of this specification are encouraged.

1 This Specification replaces Specification No. TxDOT-755-43-55, Revised September 2022.

SPECIFICATION NO. 755-43-55

REVISED: September 2025

Attachment G - 2 - 18

PART II

SPECIFICATIONS

1. SCOPE: This specification describes a minimum 79-inch milling width cold planer used in asphalt or concrete profiling and milling operations for: leveling and bonding, surface repairing, refinishing, texturing, and pavement removal. The unit shall be equipped with four crawler tracks for propulsion and steering, and a front-loading conveyor system. Design to be current in the last 24 months and more than 10 units operating in North America. Units furnished shall meet or exceed the following requirements.

EXAMPLES: Caterpillar Model PM-620

Wirtgen Model W 200fi or CPA approved equal.

NOTICE TO RESPONDENT: Any example shown is listed to show type and class of equipment desired. Respondent is cautioned to read the specification carefully, as there may be special requirements not commonly offered by the equipment manufacturer. DO NOT ASSUME STANDARD EQUIPMENT

MEETS ALL OF THE DETAILED SPECIFICATION REQUIREMENTS MERELY BECAUSE IT IS

LISTED AS AN EXAMPLE. Respondent is cautioned that any unit delivered to the FOB point that does not meet specifications in every aspect will not be accepted.

NOTE: A unit furnished to this specification shall meet the current Environmental Protection Agency (EPA) emissions off-road standards for diesel engines as defined by 40 CFR Part 89. Engines certified under the Family Emission Limit (FEL) are not acceptable. A copy of the EPA compliance certificate for each model shall be provided to Customer prior to award.

GENERAL Unit Bid

2. DRUM ASSEMBLY: The unit shall be equipped with a standard drum rotary cutter assembly, unless the Fine-Tooth Option No. 4 is noted on the solicitation.

This drum assembly shall meet or exceed the following:

2.1. Standard drum cutting width, minimum 79 inches, with a minimum of 150 cutting teeth per drum.

Width _______in

# teeth________

2.2. Cutting depth shall vary from 0 inches to 12 inches. Yes No

2.3. Rotation of cutter drum shall be accomplished mechanically through a gearbox or clutch assembly, drive belt, and automatic belt tensioner system. Yes No

2.4. A means shall be provided to protect against shock loads to the cutter drum. Yes No

2.5. Manual and automatic drum elevation and slope control shall be accomplished by vertical movement of the leg assemblies. Yes No

2.6. The drum shall be equipped with replaceable carbide or diamond cutting teeth, using a quick-change tool-holder system, and with manufacturer’s standard material removal hardware. Manufacturer’s standard or optional pneumatic and hydraulic tools and ports shall be provided for removing cutting tools.

Yes No

2.7. Drum housing shall be equipped with vertically adjustable and hardened end (side) plates. End plates shall be hydraulically adjustable with controls located at the operator’s control station and at both ground control panels.

Yes No

Attachment G - 3 - 18

2.8. Manual lubrication points or oil bath shall be provided for rotary cutter drum anti-friction roller bearings. Yes No

2.9. The rear of the cutter drum housing shall be equipped with a full-width, hydraulically operated moldboard (scraper) to allow easy and unrestricted access to interior of drum for inspection and teeth replacement.

Yes No

2.9.1. A means shall be provided to securely hold the moldboard in the fully open position while maintenance is being performed on the cutter drum.

Yes No

2.9.2. The bottom edge of the moldboard shall be equipped with a full-width, replaceable carbide cutting blade(s). Yes No

2.9.3. The cutter drum shall be rendered inoperative when the moldboard door is open or in the raised position. The drum shall be able to turn manually or hydraulically for teeth inspection and replacement. If the manufacturer has a standard feature or option to hydraulically turn the drum for inspecting the drum and changing tools that method shall be provided over a manual turning method.

Yes No

3. LIQUID-COOLED DIESEL ENGINE: Shall include the following:

3.1. Minimum horsepower: 575 SAE J1349 Net Flywheel HP at governed RPM as rated in the USA.

NOTE: All drive train components shall be as normally offered to the commercial trade with the minimum SAE J1349 Net Flywheel HP listed.

Net HP at governed RPM

3.2. Minimum six cylinders. Yes No

3.3. Dynamically balanced crankshaft. Yes No

3.4. A 12V or 24V electrical system consisting of a starter and heavy-duty alternator which shall be highest rated available from the manufacture. The alternator shall be capable of fully powering all electrical components simultaneously, including accessories, while they operate under maximum load.

Yes No

3.5. Optima Yellow-Top Absorbent Glass Mat (AGM), or CPA approved equal, maintenance-free type battery with spiral wound cells and a sufficient cold cranking amperes (CCA) total battery rating to reliably start the unit in zero-degree Fahrenheit weather. Shall be covered by minimum 12-month full replacement warranty and minimum 36 month prorated warranty.

Replacement battery shall be furnished by Contractor during 12-month initial warranty period at no cost (including shipping or environmental fees) to Customer.

Brand:

3.6. A keyed ignition or a password protected push button ignition system. A lockable battery disconnect switch is acceptable in lieu of a keyed type ignition switch.

Attachment G - 4 - 18

3.7. Diesel engine fuel filtration system shall include a screen at the fuel tank or transfer pump, and a minimum of two stages of filtration. Filter stages may consist of a primary and a secondary filter, or a two-stage filter in a common housing. A minimum of one drain shall be provided in the system to prevent water damage to the injection system. All items shall be factory approved and factory installed.

Yes No

3.8. Full-flow oil filtration system with replaceable filter and provision for bypassing oil to the engine as the filter becomes clogged. Yes No

3.9. Dry type air cleaner system, including a primary element, a safety element, and a restriction (service) indicator. Indicator shall be easily visible from the operator's station.

EXAMPLES: Donaldson Cyclopac air cleaner with safety element Donaldson "The Informer" type service indicator or CPA approved equal.

NOTE: "The Informer" type service indicator depicts the percentage of airflow restriction.

Yes No

3.10. Cooling system with antifreeze protection to -30º F or lower. Yes No

3.11. Muffler and exhaust pipe of sufficient length to exhaust fumes away from the operator. If muffler is vertical, exhaust pipe shall be angled at the top to prevent rain from directly entering the exhaust system.

Yes No

3.12. Where possible, service points shall be collocated for quick and convenient ground level access. Yes No

4. CRAWLER TRACKS: The unit shall be equipped with four oscillating crawler track assemblies meeting, but not limited to, the following: Yes No

4.1. Track shoes shall be bolt-on type polyurethane pads. The pads shall be size and thickness as normally offered by the manufacturer. Yes No

4.2. Width of tracks, minimum 10 inches. Yes No

4.3. Length of each track footprint, minimum 40 inches. Yes No

4.4. Track rollers shall be sealed and lubricated. Yes No

5. DRIVE AND STEERING

5.1. Drive system shall be full hydrostatic to all four tracks and provide infinitely variable forward and reverse travel speeds from zero (0) up to a minimum of three (3) mph. Working speed shall be infinitely variable from zero up to a minimum of 98 feet per minute (fpm).

Max fpm______

5.2. The four crawler tracks shall be individually driven by an independent hydraulic drive motor and shall have constant hydraulic flow for positive traction.

Yes No

5.3. The hydraulic drive motor on each track assembly shall be protected from ground impact by a rigid metal guard around the lower half of the motor and extending to a length sufficient to cover the motor completely.

Yes No

5.4. Each crawler assembly shall be connected to a hydraulically operated, vertically telescoping, square or tubular leg assembly. Yes No

Attachment G - 5 - 18

5.5. Steering shall be accomplished through rotation of the leg assemblies. Yes No

5.6. The unit shall have four power steering modes: front, rear, crab and coordinated steer. Yes No

6. BRAKES: Primary braking is achieved by drag from the hydraulic transmission. Yes No

6.1. Service brakes shall be spring applied and hydraulically released. Yes No

6.2. Unit shall be equipped with an emergency and parking brake system. Yes No

7. CONTROL STATIONS: The unit shall be equipped with an operator’s control station on top and a ground control station on each side of the machine. All controls for steering, driving, and operating the unit shall be located at the operator’s control station.

Yes No

7.1. Sonic non-contact grade and slope sensors shall be provided on each side of the unit in quantities and locations as normally furnished by the manufacturers. Automatic grade and slope controls, with manual override, shall be located at the operator’s control station and at both ground control panels.

Yes No

7.2. The unit shall have an automatic power control which will adjust the rate of advance in accordance with the load on the engine. Yes No

7.3. The ground control stations shall allow the ground operator(s) to make slope and grade adjustments to the cutter drum assembly during profiling operations.

Yes No

7.4. Grade control shall have a built-in diagnostics system. Yes No

7.5. An emergency engine kill switch shall be provided at the operator’s control station and each ground control panel to immediately shut down the engine.

Yes No

7.6. Access step(s) or ladder(s) shall be provided to allow safe and easy access to the operator’s platform. Non-skid material shall be applied to steps and grab handles. A gate or other means shall be provided to close off the access end(s) of the platform.

Yes No

8. INSTRUMENTATION: The unit shall be equipped with, but not limited to, the following gauges, indicators and alarms. Wherever gauges are specified, indicator lights are not acceptable. If an electronic monitoring system is furnished which monitors the following minimum conditions, it is acceptable. All instrumentation shall be easily visible to the operator, labeled in English or show a universally recognized symbol for each specific gauge, indicator, or alarm function. Units equipped with instrumentation gauges shall have non-glare illumination for nighttime visibility:

Yes No

8.1. Engine coolant temperature gauge. Yes No

8.2. Engine oil pressure gauge. Yes No

8.3. Hydraulic oil temperature gauge. Yes No

8.4. Ammeter or voltmeter. Yes No

8.5. Tachometer. Yes No

Attachment G - 6 - 18

8.6. Hourmeter, either of the following types are acceptable.

8.6.1. OEM hour meters that are integrated into the instrument panel/electronic display. Yes No

8.6.2. Electric quartz type, shock proof, totally sealed case, with readout up to 9,999.9 hours. Three screw or flush mount to accommodate equipment system voltage range between 10-80V.

EXAMPLES: Hobbs Model 85001-02 or CPA approved equal.

Yes No

8.7. Fuel quantity gauge. Dipstick is not acceptable. Yes No

8.8. Warning light for the following engine conditions: Yes No

8.8.1. High engine coolant temperature. Yes No

8.8.2. Low engine oil pressure. Yes No

8.8.3. Hydraulic oil temperature. Yes No

8.8.4. Low engine oil level. Yes No

8.8.5. Ammeter or voltmeter. Yes No

9. PRESSURIZED WATER SPRAY SYSTEM: Unit shall be equipped with a pressurized water spray system in the cutter drum housing of the manufacturer’s own design to suppress dust and cool the cutting teeth. The system shall include, but is not limited to, the following:

Yes No

9.1. A minimum 600-gallon water tank constructed of steel. The tank shall be ground level fill type. Yes No

9.2. On-off switches at the operator’s control panel to activate or deactivate the water spray systems with a water level gauge or indicator Yes No

9.3. Water flow shall be adjustable to the cutter drum housing area. Yes No

10. FRONT LOADING CONVEYOR SYSTEM: The unit shall be equipped with a front loading conveyor system consisting of a pick-up and discharge conveyor.

The conveyors shall be designed to pick-up and discharge the cut material into the bed of a dump truck. It shall be hydraulically driven and meet, but are not limited to, the following:

Yes No

10.1. Both the pick-up and discharge conveyor belts shall be minimum 31-inch wide. Yes No

10.2. Discharge conveyor shall be covered and extend a minimum of 20 feet in front of the machine. Yes No

10.3. Discharge conveyor minimum height, 14.5 feet. Yes No

10.4. Discharge conveyor swing, minimum 48 degrees to either side of center. Yes No

10.5. The pick-up and discharge conveyors shall be hydraulically raised and lowered from the operator’s station. Yes No

10.6. Conveyor shall fold (mechanically or hydraulically), reducing the overall (shipping) length to a maximum of 42 feet. Yes No

Attachment G - 7 - 18

11. HYDRAULIC SYSTEM: Hydraulic system as normally provided by the manufacturer shall be of size, type and capacity to perform all required operations.

The system shall include, but is not limited to, the following:

11.1. System shall be sealed against contaminants and any necessary air vents shall be filtered. Yes No

11.2. A means shall be provided to maintain hydraulic oil at satisfactory operating temperatures to a maximum of 110° F ambient temperature during continuous heavy cutting operations.

Yes No

11.3. Pressure relief valve(s). Yes No

11.4. Hydraulic oil filter(s), replaceable element type. Yes No

11.5. Reservoir equipped with a sight level gauge or manufacturer’s standard electronic monitoring system. Yes No

11.6. Hydraulic system shall allow simultaneous operation of any combination of cutter drum rotation, conveyor swing, hydrostatic drive, steering, or raising or lowering of cutter drum.

Yes No

12. LIGHTING & WIRING

12.1. LED work lights shall be provided in close proximity to the front and rear corners of the unit to illuminate the pavement directly in front of and behind the machine. One set of work lights shall be provided at the midsection of the unit to fully illuminate the area directly behind and in front of the cutter drum assembly. A set of working lights shall be mounted near the end of the conveyor assembly to fully illuminate the discharge of material.

Yes No

12.2. One amber colored strobe light mounted at the rear of the machine and wired to switch located at operator’s station. Yes No

12.3. A metal license plate holder with a white lamp for illuminating the license plate shall be provided at the center or left side. Yes No

12.4. All electrical wiring shall be insulated and enclosed in a fibrous loom, plastic loom or flexible conduit for protection from external damage and short circuits. Wiring shall be securely fastened at sufficient intervals to prevent sagging and ensure clearance of mechanical parts. Routing of the wiring through the sub-frame, deck, etc., shall not interfere with the normal operation and use, or present a safety hazard. A sealed, splice-free modular wiring harness is acceptable. Rubber grommets shall be used wherever wires or harnesses pass through metal.

Yes No

13. SAFETY AND SPECIAL EQUIPMENT: Unit shall be equipped with, but not limited to, the following safety and special equipment items:

13.1. Horn and backup alarm system distinguishable from the surrounding noise level. Backup alarm shall meet the current requirements of SAE J994. Yes No

13.2. Slow moving, emblem-mounted, base down on the rear of the unit with unobstructed view and not less than three (3) feet nor more than five (5) feet above the road surface. Emblem shall not be mounted on or cover any portion of the rear radiator guard.

Yes No

13.3. Vandalism protection group. The protection group shall include as a minimum:

Attachment G - 8 - 18

13.3.1. A locking instrument panel cover and locking filler cap for the fuel tank, hydraulic tank, oil supply and radiator. Filler caps located behind locking panel(s) are acceptable in lieu of individual locking caps.

Yes No

13.3.2. Lockable engine side-panels. Yes No

13.3.3. Lockable battery box cover(s) shall be provided, if battery(ies) are not mounted inside lockable engine side-panels. Yes No

13.3.4. All lockable panels and compartments shall be equipped with an integrated locking system, keyed alike, or padlocks. If padlocks are furnished, two brass keys per lock shall be provided. All padlocks shall be keyed alike. The padlocks furnished shall be of quality construction greater than or equal to a Master Lock #3.

Yes No

13.4. A complete replacement set of carbide cutting teeth and 25 tooth holders shall be furnished with the unit. Yes No

13.5. The platform flooring at the operator’s control station shall be completely coated with skid-resistant material. Yes No

13.6. Complete special tool kit shall be provided with unit. Yes No

13.7. Pneumatic connection, close to the drum area, for operation of a knockout air hammer used for removing drum teeth. Yes No

14. TRANSPORT RIGGING

14.1. WEIGHT CENTERLINE: The weight centerline, computed with full fuel tanks, without operator, shall be clearly marked on each side of the unit with a green vertical line a minimum three (3) inches wide and five (5) inches high. (This is for safe loading on trailers).

Yes No

14.2. TIE-DOWN POINTS: A minimum four tie-down points shall be furnished or identified for safely securing the unit during trailer transport.

Each tie-down point shall be located as close as practicable to each of the unit’s lower four corners. The tie-down points shall have a minimum aggregate rated strength of one and one-half times the unit’s gross weight.

If lashing (D) rings are provided, the rings shall accommodate a 1/2-inch, grade 80, grab hook.

Yes No

14.3. An illustration or diagram depicting the recommended tie-down points required for the unit to comply with the Texas Motor Carrier Safety Regulations, Section 393.102 and all other applicable standards shall be furnished. The illustration shall include all possible equipment structure (bucket, tracks, frame, axles, etc.) suitable for tie-down and identify all tie-down points described in Part II, Para. 14.2 of this specification. This illustration may be a part of the equipment manuals or furnished separately.

Yes No

14.4. In the course of the instructional training required in Part II, Para. 17 of this specification, the factory trained instructor shall point out the weight centerline marking and all tie-down points to the Customer personnel attending the course.

Attachment G - 9 - 18

14.5. The overall height and total weight of the unit, as delivered, including standard equipment and all specified options, shall be stenciled in 2-inch high green letters and numerals on each side of the machine in a conspicuous location.

EXAMPLE: Overall Height = 13 feet 1 inch Total Weight = 60,000 pounds

Yes No

15. EMERGENCY MOVE SYSTEM: Shall be provided to release the brakes and raise and steer the unit in order to allow the machine to be towed a short distance out of the cut in the event of engine failure. In addition, a method shall be provided to allow the engine hood to be opened and braced, if it is a hydraulic actuated hood.

Yes No

16. SAFETY PLAQUES OR DECALS

16.1. Product safety plaques or decals shall be furnished and affixed at the operator's station and at any hazardous area. The safety plaques or decals shall describe the nature of the hazard, level of hazard seriousness, how to avoid the hazard, and the consequence of human interaction with the hazard. Permanent plaques are preferred to decals. Type, size and location of product safety plaques or decals shall be in accordance with current ANSI Z535.4 standard.

Yes No

16.2. A permanent lubrication plaque shall be furnished and visible from the outside of the unit. The plaque shall note all lubrication points and recommended periodic oil changes and lubrication intervals.

Yes No

17. INSTRUCTION ON SAFETY, OPERATION AND PREVENTIVE

MAINTENANCE: The Contractor shall provide the services of a competent factory trained technician thoroughly trained in the use and operation of the unit to Customer a minimum 16 hours instruction on safety, operation, transport tie-down and preventive maintenance of the unit. The service shall be provided after the unit has been delivered and is ready for operation but prior to payment.

Yes No

18. PAINTING: The unit shall be painted with the manufacturers’ standard lead free paint, except for glass, rubber and those accessories or fixtures constructed of rust-resistant or plated material not normally painted. ROPS or FOPS structures may be painted manufacturers standard black color. Lead paint is not acceptable.

Yes No

19. MANUAL(S): Original manual(s) in either paper format or an electronic media version of the current original manual containing illustrated parts list(s) and operating and service instructions for the unit and engine(s) shall be delivered with each unit.

Yes No

19.1. The manual(s) shall be as detailed as possible outlining all necessary service and operating instructions for each unit delivered. Parts list(s) shall cover all components of the unit. Each part shall be identified by part number, description and component location. Necessary warnings and safety precautions shall be included. It is requested, but not required, that the manuals be printed on recycled paper.

Attachment G - 10 - 18

19.2. COMPLETE SET OF OVERHAUL MANUALS – In addition to the

manuals required above, one complete set of specialized major overhaul/technical manuals if available for the engine, transmission, hydraulic system, electrical system, truck hitch, axles, wiring etc., shall be provided at time of delivery if available from the OEM.

Not Available from OEM

19.3. The following additional information shall be provided by the Contractor at time of delivery if not included in the manual required above.

19.3.1. Manufacturers recommended service and preventive

maintenance intervals. Yes No

19.3.2. Recommended fluids, lubricants and their SAE/API equivalents. Yes No

20. SERVICE POINT ACCESSIBILITY: All lubrication and frequent service items shall be readily and easily accessible to the operator or technician. Yes No

21. REPLACEMENT FILTERS AND BELTS: A complete replacement set of filters and belts shall be provided for each unit furnished to this specification. Each filter and belt shall be labeled with the equipment manufacturer's part number as shown in the manufacturer's parts book and shall be furnished at the time of delivery.

ONLY OEM FILTERS AND BELTS ARE ACCEPTABLE. The part numbers provided on the form shall correspond with the part numbers found in the parts manual for the equipment.

Yes No

21.1. The set of filters shall include air, fuel, oil, hydraulic, etc., filters used on the equipment. Yes No

21.2. The set of belts shall include alternator, water pump, and power steering, etc., belts used on the equipment. Yes No

21.3. The Filter and Belt Identification Form should be completed and submitted in duplicate for informational purposes only. The form is located at the end of this document.

Yes No

22. MANUFACTURER'S STATEMENT OF ORIGIN (MSO): Contractor shall furnish MSO to the receiving district with each unit at time of delivery.

CUSTOMER WILL NOT ACCEPT THE UNIT AND PROCESS PAYMENT

WITHOUT THE MSO.

Yes No

23. DATA SHEETS: The attached Data Sheet should be completed and submitted for informational purposes only. Yes No

Attachment G - 11 - 18

PART III

DELIVERY, ACCEPTANCE AND PAYMENT

1. DELIVERY REQUIREMENTS: Delivery of all equipment on this order shall be completed within the number of days specified on the purchase order. Any unit(s) not delivered within this time frame may be canceled from the purchase order or, at Customer’s option, an extension may be granted in writing, whichever is in Customer’s best interest.

1.1. If any unit is canceled for non-delivery, the needed equipment may be purchased elsewhere and the Contractor may be charged any additional increase in cost and handling.

1.2. LIQUIDATED DAMAGES: Unless a delivery extension is granted for acceptable reasons due to circumstances beyond the Contractor's control, liquidated damages of $160 per unit will be deducted from the invoice for every working day after the expiration of the number of days shown on the purchase order until the units are delivered. This provision is not intended as a penalty but for ease of administration and the avoidance of disputes. The parties agree that $160 per day is the nearest practicable estimate of cost to rent replacement equipment.

2. ACCEPTANCE INSPECTION: All equipment ordered will be subject to acceptance inspection and performance testing upon receipt. Acceptance inspection and performance testing will not take more than five working days, weather permitting. The Contractor will be notified within this time frame of any units not delivered in full compliance with the purchase order specifications. If any units are canceled for non-acceptance, the needed equipment may be purchased elsewhere and the Contractor may be charged any additional increase in cost and handling.

3. PAYMENT: Payment will be made within 30 days after the acceptance inspection has been completed and Customer determines the equipment delivered meets specifications and training is completed if required, or the day on which a correct invoice for the goods or materials was received, whichever is later.

4. WORKING DAY: A working day is defined as a calendar day, not including Saturdays, Sundays, or regularly observed state and federal holidays.

Attachment G - 12 - 18

PART IV

WARRANTY

1. WARRANTY: The unit shall be warranted against all defects in material and workmanship for a period of not less than 12 months or 1,200 hours of use, whichever comes first, and shall cover 100% parts and labor for the unit. If the manufacturer's standard warranty period exceeds 12 months or 1,200 hours, then the standard warranty period shall be in effect. The warranty begins on the date the unit is determined to meet specifications and accepted into Customer’s fleet.

Warranty

______Months

______Hours whichever comes first

2. INTENT: During the warranty period the Contractor shall be responsible for labor, materials, and other costs as outlined below associated with required warranty repair. It is the intent of this warranty that the Contractor will perform warranty repair work. At Customer's option, Customer may perform minor warranty repairs to the unit at the Contractor's expense.

2.1. EXCLUSIONS: Customer will assume the expense for replacement tires and tubes, tire repairs, lubricating oils, hydraulic fluids, greases, filters, fuel, antifreeze, batteries, lights, hoses, belts, cleaning, painting and other minor items normally consumed in day-to-day operations. Customer will assume responsibility for cost of repairs resulting from collision, theft, vandalism, operator negligence or acts of God.

2.2. EQUIPMENT MAINTENANCE: It is Customer's practice to maintain the equipment in accordance with the manufacturer's published recommendations.

2.3. MINOR WARRANTY REPAIRS: It is the intent of this warranty that the Contractor performs minor warranty repairs; however, at Customer's option, warranty repairs deemed by Customer to be minor in nature may be performed by Customer at the Contractor's expense. Parts required for repairs made by Customer will be OEM parts and obtained from the Contractor or any commercial source, at no cost to Customer. Only the actual time required for repairs shall be reimbursed. Customer will not request reimbursement for additional time incurred such as mechanic's travel time or diagnostic time.

Reimbursement by the Contractor to Customer for the cost of warranty repairs shall be computed as follows:

2.3.1. Labor: Labor for warranty repairs will be calculated at the composite rate for the mechanic in effect at the time of the warranty repairs. Labor rate will not exceed $40.00 per hour. The time allowed for each repair will be determined by the manufacturer's standard time schedule.

Manufacturer's time schedule shall be furnished to the receiving district with the unit at the time of delivery (if available). If a manufacturer's time schedule is not available, the actual time for repairs, as noted above, will be used.

2.3.2. Warranty Repair Claims: Warranty repairs will be accumulated electronically on Customer Repair Orders using Fleet Management software and will be billed from same, unless the Contractor prefers to have claims processed on the Contractor's standard forms.

2.3.3. Parts: Replaced parts will be held 30 calendar days and will be available for inspection by the Contractor or authorized representative. Copies of invoices for all parts will be provided to the Contractor. The cost of parts other than those furnished to Customer at no cost by the Contractor will be billed at actual cost.

2.3.4. Billing and Payment for Warranty Repair Expenses: Costs for minor warranty repairs will be accumulated, including labor and replacement parts (if not provided). Reimbursement payment shall be made within 30 calendar days of the billing date.

Attachment G - 13 - 18

2.4. MAJOR WARRANTY REPAIRS: When major warranty repairs are required, Customer will notify a representative of the Contractor's Texas dealer by telephone at the location and the telephone number designated by the Contractor on attached Data Sheet as the point of contact. Major warranty repair work for the purpose of this specification means major repairs to the engine, propulsion system, drum assembly, hydraulic system, grade and slope control system, and major repairs to any other components of the unit. Diagnosis of the actual repairs required shall be the responsibility of the Contractor. The unit will be made available at a Customer facility within a 100-mile radius of the FOB point shown on the purchase order. The repair work may be performed by the Contractor or its authorized representative.

2.4.1. At the Contractor's option, the unit may be taken by the Contractor to a commercial repair facility. The Contractor shall be responsible for the cost of the round trip transportation of the unit to and from that location.

2.4.2. If mutually agreed upon between the Contractor and Customer, Customer may transport the unit to the Contractor's location or authorized repair facility, within the boundaries of the state of Texas. The cost of equipment and manpower necessary to haul the unit for the round trip will be billed back to the Contractor at the rental rate of the equipment and composite hourly rate for the driver in effect at the time for the equipment required. The composite hourly rate for the driver will not exceed $30.00 per hour. Rental rate for the truck and trailer will not exceed $0.80 per mile for the truck and $8.00 per hour for the trailer.

3. RESPONSE TIME: Warranty repair action shall begin within two working days after notification is made to the Contractor for need of warranty repairs. A representative of the Contractor's Texas dealer will be notified by telephone at the location and telephone number designated by the Contractor on the attached Data Sheet as the point of contact. The Contractor shall notify Customer immediately of any changes in this location and/or telephone number. The warranty repairs should be completed and the unit returned to Customer (or picked up by Customer at the Contractor's expense as outlined above) within a reasonable period of time. For the purpose of the specification eight working days is defined as a reasonable period of time. Excessive delays incurred for the performance of warranty repairs by the Contractor may adversely affect the Contractor's status as a qualified Respondent.

3.1. BILLING AND PAYMENT FOR WARRANTY REPAIR EXPENSES: Cost will be accumulated for transportation of the unit by Customer to the Contractor's location or authorized repair facility. Payment for transportation costs as provided for in this section shall be made within 30 calendar days of the billing date.

3.2. PARTS AND SERVICE: The manufacturer of the equipment furnished shall have an authorized dealer within the state of Texas. The authorized dealer shall have factory-trained personnel available for warranty repairs and the performance of service. The dealer shall also maintain an inventory of high-usage parts and a quick source for low-usage parts.

Attachment G - 14 - 18

PART V

OPTIONAL EQUIPMENT

If the Optional Equipment is not available from the OEM, Respondents are strongly encouraged to bid aftermarket equipment for that option. Standalone equipment shall follow the same specifications as the optional equipment.

Customer is not required to purchase all options on any equipment purchase.

Note: Optional equipment notated with an asterisk (*) can be purchased by the Customer without the purchase of the base unit as Standalone Equipment. Reference Part A, Section A.4.2 Pricing Structure, Standalone Equipment, for additional information.

1. OPTION NO. 1: WASHDOWN SYSTEM: The unit shall be equipped with a minimum 1,800 psi high pressure wash down system as normally offered by the manufacturer. Water for the system shall be furnished from the water tank referenced in, Part II, Para. 9. A spray wand and minimum 50 feet of hose shall be provided for cleaning the unit after operation.

Yes No

2. OPTION NO. 2: CANOPY: The operator’s station shall be equipped with a full-width canvas canopy. Canopy shall be fold down hydraulic type to reduce the unit’s overall height for transport.

Yes No

3. OPTION NO. 3: AIR COMPRESSOR: The unit shall be equipped with an air compressor system complete with compressor, air reservoir, tank/moisture drain, air regulator, air knockout hammer with tools and a minimum 25 feet of air hose with quick-disconnect couplers for ground use in the removal of carbide cutting teeth and quick-change tooth holders.

Yes No

4. *OPTION NO. 4: FINE TOOTH DRUM: Supply a fine-tooth drum, note all of Part II, Para. 2.0 applies, except for Para. 2.1 noted below: Yes No

4.1. Delete Part II, Para. 2.1 and replace with the following: “Supply a Fine-tooth cutting drum, minimum width 79 inches, with a minimum of 274 cutting teeth per drum.”

Width _______in

# teeth________

4.2. This fine drum shall permit course milling through partial removable of teeth and teeth holders. Yes No

5. *OPTION NO. 5: AVERAGING SKI: An averaging ski, as regularly offered by the manufacturer, shall be furnished with the unit. All mounting hardware and any other components necessary for the averaging ski to be complete and ready for immediate operation shall be provided at time of delivery. This option is in addition to, not in lieu of, the sensors required in Part II, Para. 7.1.

Yes No

6. *OPTION NO. 6: EXTRA SET OF MANUALS: In addition to the manuals required in Part II, Para. 19, one extra set of operator’s, service and parts manuals shall be provided at time of delivery.

Yes No

7. OPTION NO. 7: MOLDBOARD WITH WINDROW (RAP) OPENING: Supply a moldboard (Ref. Part II, Para. 2.10) that has a Windrow opening so that RAP is left in the cut between the unit tracks.

Attachment G - 15 - 18

8. OPTION NO. 8: AUTOMATIC CENTRAL LUBRICATION SYSTEM: Provide a special Automatic Lubrication System (ALS) with feedback device. Yes No

8.1. The unit shall, accept where impeded by machine operation, be equipped with an automatic grease lubrication system to lubricate all applicable bushing and bearing points while the unit is in operation. The system shall consist of an electrically operated pump (12 or 24 VDC) with low level and system malfunction feedback device with cab mounted light, grease reservoir, return to reservoir grease relief valve, and series progressive divider valves containing no elastomer (rubber) seals.

Yes No

8.2. The feedback device shall incorporate a cab-mounted light to signal line blockage or system malfunction and low reservoir level. Use a non-contacting proximity switch, mounted on a divider valve. All valves shall have a manual lubrication override provision.

Yes No

8.3. The system shall be designed to pump NLGI # 2 grade shop grease. The reservoir shall be sized to provide grease for a minimum of two (2) weeks in severe service applications before requiring refilling. Reservoir level shall be easily visible to operator from either the ground or the cab/operator’s station.

Yes No

8.4. Plumbing shall consist of high pressure (3,000 psi minimum) fittings and hose. Hard tubing is acceptable where applicable. Nylon tubing is prohibited.

EXAMPLE: Lincoln Quicklub Auto-Lube or CPA approved equal.

Model:

9. OPTION NO. 9: CENTRALIZED LUBRICATION SYSTEM ACCESS: Provide groups or banks of zerk grease fittings that can be manually serviced from a minimum number of locations around the machine.

Yes No

10. OPTION NO. 10: CAMERA SYSTEM: Provide a minimum of a four (4) camera system. One (1) each for the front and rear of the cutting drum and one (1) each for the front and rear of the unit with in-cab color minimum 7 inch monitor.

EXAMPLE: Zone Defense Model ZD.323.1.15CH

11. *OPTION NO. 11: LIGHT BALLOON SYSTEM: Two (2) piece, (one front mounted, one rear) 2,000 watt light balloon for operating with electrical power set.

EXAMPLE: Airstar Safety M-series

Attachment G - 16 - 18

PLANER, COLD, TRACK MOUNTED

DATA SHEET

Respondent should insert the requested information and return with the solicitation for informational purposes only:

Transmission Make Model Type

Travel Speed (Max) fpm Working Speed w/Std. Drum, fpm

Type Steering Type Brakes

Number of Tracks Track Width (Inches)

Track Length (Footprint)(Feet) Track Shoe Type Material

Track Shipping Footprint (Front of Front Track To Rear Track Dim.)

Front Overhang (Front of Front Track To Front Unit)

Total Shipping Length of Unit Unit Overall Width (Inches)

Discharge Conveyor Belt Width Conveyor Discharge Height (Feet & Inches)

Conveyor Swings (In Degrees) Either Side of Center Folding Conveyor Provided: (Yes / No) Note: Must Be “Yes If Option No. 8 Is Bid

Machine Operating Width (Mow)(Lbs.) Machine Shipping Weight (Lbs.)

Mow Ground Pressure of Front Tracks (Lbs./Sq. In.) Mow Ground Pressure of Rear Tracks (Lbs./Sq. In.)

Describe What Emergency Move Functions Your Unit Provides (Ref. Part II, Para.15)

Hourmeter Make Model Unit Warranty Period (Months / Hours)

Attachment G - 17 - 18

Authorized Warranty Service Provider

Name and address of firm nearest the FOB point that will provide warranty service and repair parts. If there is more than one line item on the solicitation, Respondent shall provide information on servicing dealer nearest each FOB point:

Firm Name

Address City, State, Zip

Individual Contact Name Phone Email Address

Fax Number Website – URL

If servicing dealer furnishes parts for minor repairs by Customer personnel, will this affect the warranty? (Y/N) If answer is “yes” please attach explanation.

Name of Firm Submitting Response Individual Contact Name

Phone Number Fax Number

Email Address Website URL

Respondent’s Signature

Print or Type Respondent’s Name

THIS ATTACHMENT SHOULD BE RETURNED WITH THE RESPONSE. FAILURE TO RETURN THE

REQUIRED ITEMS WITH THE RESPONSE MAY RESULT IN THE DISQUALIFICATION OF THE

RESPONSE.

Respondent is requested to also attach a list with the name, address, and contact information for all OEM authorized servicing dealers in Texas, for the equipment offered.

Attachment G - 18 - 18

FILTER AND BELT INDENTIFICATION FORM

Respondent should insert the requested information and return two copies for informational purposes only.

List below each filter and belt on the equipment bid. Contractor shall furnish one additional filter and belt of each type listed for each unit on the order, at time of delivery. If additional spaces are needed, please reproduce this form as necessary.

FILTERS

FILTER

TYPE

(Air, Oil, Hydraulic)

LOCATION

(Engine, Trans.)

EQUIPMENT

(Manufacturer's

Part No.)

FILTER

(Manufacturer's

Name)

FILTER

(Manufacturer's

Part No.)

BELTS

BELTS TYPE

(Alt., Power

Steering)

EQUIPMENT

(Manufacturer's

Part No.)

BELT

(Manufacturer's

Name)

BELT

(Manufacturer's Part

No.)

NOTE: This page should be returned for informational purposes only.