ESBD_534716_1784748895077_RFB 2026-026 Pre-bid Attendance.pdf

This is a pre-bid attendance document for the City of Waco, Texas Purchasing Services related to Invitation for Bid (IFB) 2026-026 for the installation of a vertical turbine pump system at Mount Carmel Water Treatment Plant. The project involves installation of a 600-horsepower vertical turbine pump with pump can, one 2400-volt motor, and one medium-voltage motor controller, along with associated work including mobilization, bonding and insurance, erosion control and trench safety plans, confined space planning, pump can and vertical turbine pump installation, two motor control center installations, piping and supports, and electrical instrumentation. A mandatory pre-bid meeting is scheduled for July 22, 2026 at 10:00 a.m. at the plant site located at 5701 Lake Shore Dr., Waco, TX 76708. Bids are due August 6, 2026 at 2:00 p.m. Central Time via the City's e-Procurement portal (Euna/Bonfire) or physical delivery to the Purchasing Services Office, with bid opening occurring the same day at 2:01 p.m. via Zoom. Work must be substantially completed within 212 calendar days and ready for final payment in 232 calendar days. Contract award is tentatively scheduled for September 11, 2026. Questions regarding the bid are due July 28, 2026 at 5:00 p.m. Central Time.

Bids must include a bid bond or certified check equal to 5 percent of the submission amount, with pricing exclusive of federal excise tax and Texas sales tax. A material performance requirement mandates that the general contractor self-perform 51 percent of the project work. Liquidated damages of $2,000 per day apply for delays beyond the completion timeline. The City will award the contract to the lowest responsible bidder, with contracts exceeding $100,000 requiring City Council approval. All vendors must register with the City through Bonfire and complete business identification, conflict of interest questionnaires, insurance certifications, debarment certifications, and non-collusion affidavits. Addendum No. 1, posted July 20, provided an updated plan set and required signed acknowledgment with bid submission. Bid submissions remain valid for 90 days following the deadline.