ESBD_531524_1782945336289_Addendum 2 - RFP 2026-P15.pdf

This is Addendum #2 to RFP 2026-P15 issued by the Hays County Purchasing Office in Texas for the Hays Sportsplex League Provider and Operator contract. The primary modification contained in this addendum changes the facility tour date from July 8, 2026 at 9:00 a.m. to July 9, 2026 at 9:00 a.m. at the facility located at 2880 Goforth Road in Kyle, Texas. The RFP solicits proposals for an operator to program, manage, and maintain the 18-acre Hays County Sportsplex complex, which includes four baseball fields, one softball field, two multipurpose fields, a basketball court, and associated amenities. The operator will be responsible for day-to-day maintenance, league programming, tournaments, camps, clinics, instructional programs, and continuous seven-day-per-week operations. Proposals are due July 20, 2026 at 10:00 a.m. Central Time, with the anticipated award date in August 2026. The initial contract term runs from August 2026 through July 2036 (10 years), with negotiable renewal options that cannot exceed a total contract term of 30 years.

Acknowledgement of receipt of Addendum #2 must be signed and returned with the proposal submission. Failure to submit the acknowledged addendum may result in the proposal being deemed non-responsive and removed from consideration. Hays County will fund operations through tax-exempt municipal bonds and County budget allocations, with all operational costs—including staffing, utilities, supplies, and contractual services—falling to the operator. Respondents must submit audited financial statements or EBITDA statements, provide three professional references, maintain comprehensive insurance with a $2 million general aggregate liability limit, ensure all coaches hold recognized certifications and pass criminal background checks, and comply with HUB practices and federal and state statutory requirements. Proposals are evaluated on a 100-point scale based on Program Fees (20 points), Profile and Experience of the Organization (35 points), and Organizational Structure and Program Overview (45 points).