ESBD_524136_1782162624649_Amendment No. 1.pdf

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Huntsville, Texas 77340

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T e x a s D e p a r t m e n t o f C r i m i n a l J u s t i c e

Bobby Lumpkin Executive Director

Contracts and Procurement Department

AMENDMENT No. 1

SOLICITATION NO.: IW247306

PURCHASER / CONTRACT SPECIALIST: Naomi Cruz Anaya SOLICITATION OPENING DATE & TIME: 06/29/2026 at 03:00PM

The purpose of this amendment is to:

1. Remove the Staffing Plan requirement from Section B.1.2, the annual pricing from Section B.2, and remove Section C.3.3 in its entirety.

2. Provide answers to questions.

Reference attached pages of this amendment.

IN THE SUBMISSION OF RESPONSES, RESPONDENT MUST ACKNOWLEDGE

RECEIPT OF THIS AMENDMENT; OTHERWISE, THE RESPONSE MAY NOT BE

GIVEN CONSIDERATION. RESPONDENT MAY ACKNOWLEDGE RECEIPT ON

FACE OF RESPONSE OR BY RETURNING ONE COPY OF THIS NOTICE.

SIGNED:

RESPONDENT

COMPANY NAME:

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Amendment No. 1 Response to Questions Bid No.: IW247306

Question

No.

Question

Answer

1 Section B.2 (Pricing Schedule) of the Solicitation and the Pricing Schedule and Budget Narrative template both include pricing fields for Base Period Year One, Base Period Year Two, and three Option Periods.

However, the contract term and option period structure described in Section F.1 (Contract Term) appear to differ from the periods identified in the pricing forms. For pricing purposes, should Respondents use the Base and Option Periods specified in Section B.2 and the Pricing Schedule and Budget Narrative template, or the contract term and option periods specified in Section F.1?

Respondents should only provide pricing for Table 1 – Deliverables Schedule.

2 Section C.3.2.C.3.a (Contractor Past Performance) states that “The Contractor’s proposal must comply with at least 90% of the items within Section C.3, to be considered.” Could the Department please clarify which specific Section C.3 requirements will be evaluated for purposes of determining compliance with this threshold?

Reference page 1 of this Amendment; this requirement has been removed. The required Deliverable components and staffing requirements that will be evaluated can be found in Solicitation Sections C.3.1.A through C.3.1.E, C.3.2.C.1 and C.3.2.C.2.

3 Section B.1.2 (Pricing Instructions) references "Staffing Plans and Budget Justification Forms". Could the Department clarify whether Respondents are expected to submit separate Staffing Plan and Budget Justification Form documents, and if so, whether a template will be provided?

Reference page 1 of this Amendment; this requirement has been removed. A form will not be provided by the Department and there is no preference regarding how the Budget Justification Forms are to be submitted.

4 The project schedule and deliverables described in Section C.3.7 appear to indicate project completion within the Base Period.

Could the Department clarify the anticipated scope of services, if any, to be performed during Option Periods 1, 2, and 3? This clarification will assist in developing appropriate pricing and staffing assumptions for the Option Periods.

Deliverables and/or services are anticipated to be completed within the base period. The option periods will only be utilized if needed.

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5 Section K.3.7 requires the submission of financial statements. The Respondent maintains company financial statements and can provide current financial information demonstrating its financial capacity and ability to commence operations without financial assistance from the Department.

Could the Department clarify whether unaudited financial statements are acceptable for purposes of satisfying Section K.3.7? If audited financial statements are required, would the Department accept the submission of unaudited financial statements with the proposal and permit the Respondent to provide audited financial statements within approximately thirty (30) days?

Unaudited financial statements can be accepted with the Respondent’s Response. The fully audited statements must be provided to the Department prior to Contract Award.