THC IFB No. 808-26-261616 Page 1 of 44

INVITATION FOR BIDS (IFB)

Invitation for Bids for

Scraping and Painting Historical Building at

Starr Family Home State Historic Site

Brazoria County, Texas

IFB 808-26-261616

NGIP Class/Item:

910-53 Metal Work Maintenance and Repair (Include Metal Refinishing Services) - Cleaning, scraping, and painting historic metal features, railings, or window frames

910-52 Maintenance and Repair Services, Building-General code for overall building preservation

THC IFB No. 808-26-261616 Page 2 of 44

Table of Contents

IFB SIGNATURE PAGE

SECTION I

GENERAL INFORMATION

1.1 GENERAL INFORMATION

1.2 DEFINITIONS

1.3 CONTRACT TERM

1.4 STATEMENT OF WORK

1.5 MILESTONE DELIVERABLES AND INSPECTION CRITERIA

1.6 CONTRACTOR BACKGROUND CHECKS AND PERSONAL QUALIFICATIONS

1.7 VetHUB SUBCONTRACTING PLAN

1.8 COMPENSATION

1.9 DATA SAFEGUARDS - N/A

1.10 CRIMINAL BACKGROUND INVESTIGATION

1.11 STATUTORY AUTHORITY

SECTION II

BID INFORMATION

2.1 SCHEDULE OF EVENTS

2.2 REVISIONS TO SCHEDULE

2.3 ADDENDA

2.4 PRE-BID CONFERENCES AND SITE VISITS

2.5 BONDING REQUIREMENTS

2.6 BID BOND

2.7 INQUIRIES

2.8 BID REQUIREMENTS

2.9 REQUIRED BID CONTENT AND FORMAT

2.10 SUBMISSION AND DELIVERY OF BID RESPONSES

2.11 BID EVALUATION AND AWARD

2.12 TIE BREAKERS

2.13 PAST PERFORMANCE

2.14 IFB PROTEST PROCEDURES (Pursuant to 13 Tex. Admin. Code §11.13)

THC IFB No. 808-26-261616 Page 3 of 44

List of Exhibits

EXHIBIT I

IFB CHECKLIST

EXHIBIT II

PRICE SCHEDULE SHEET

EXHIBIT III

EXECUTION of OFFER

EXHIBIT IV

CONFLICT of INTEREST/DISCLOSURE STATEMENT

EXHIBIT V

NONDISCLOSURE AGREEMENT

EXHIBIT VI

CERTIFICATION REGARDING PUBLIC NATURE of the OFFER

EXHIBIT VII

CERTIFICATION REGARDING LOBBYING

EXHIBIT VIII

REFERENCES

EXHIBIT IX

EXPERIENCE

EXHIBIT X

SITE VISIT FORM

EXHIBIT XI

VetHUB SUBCONTRACTING PLAN

EXHIBIT XII

PAYMENT BOND

EXHIBIT XIII

PERFORMANCE BOND

EXHIBIT XIV

CONTRACTOR’S PROGRESS PAYMENT AFFIDAVIT

EXHIBIT XV

CONTRACTOR’S FINAL PAYMENT AFFIDAVIT

EXHIBIT XVI

CONSENT OF SURETY COMPANY TO FINAL PAYMENT

EXHIBIT XVII

GENERAL TERMS AND CONDITIONS

THC IFB No. 808-26-261616 Page 4 of 44

IFB SIGNATURE PAGE

THC PURCHASING CONTACT: IFB ISSUE DATE: May 22, 2026 Christi Duve, CTCD, CTCM BID DUE DATE: July 1, 2026 at (512) 475-3909 or christi.duve@thc.texas.gov 2:00 PM CT

These items apply to and become part of the bid’s Terms and Conditions. Any exceptions must be in writing.

Email one complete Bid to: Texas Historical Commission at responses@thc.texas.gov

Enter in the Subject line: IFB 808-26-261616; include the Company Name

The Bidder must sign the Bid. The laws of the State of Texas must prevail on all Bids. By signing this Signature Page, the Bidder certifies that if a Texas address is shown as the address of the Bidder, the Bidder qualifies as a Texas Resident Bidder as defined in 1 Texas Administrative Code (Tex. Admin. Code) § 111.2.

Non-signed Bids will be considered nonresponsive. Late and incomplete Bids will not be considered under any circumstances and will be returned unreviewed. Any purchase resulting from this Response shall be subject to the purchase order (PO) THC General Terms and Conditions.

The award will be ESBD posted on https://www.txsmartbuy.gov/esbd.

The Texas Identification Number (TIN) is the taxpayer number assigned and used by the State of Texas Comptroller of Public Accounts (CPA). This number must be entered in the spaces provided below. If this number is unknown, please enter either the federal employer’s identification number (EIN), or if sole owner, enter your Social Security Number (SSN).

TIN/EIN/SSN: Phone: ( ) -

Business Name: Fax Number: ( ) -

Address: VetHUB Certified? [ ] Yes [ ] No

City-State-Zip: VetHUB #:

Email Address:

Signature: Print Name:

STATE AGENCY AWARD NOTICE: The State reserves the right to accept or reject all or any part of a bid and waive minor technicalities. THC shall award the Contract that serves the best interests and provides the best value to the State.

Texas Historical Commission IFB No. 808-26-261616 311 E 14th St IFB Deadline: July 1, 2026 Austin, TX 78701 IFB Closing: 2:00 PM CT

NOTE: THIS FORM MUST BE COMPLETED, SIGNED, AND RETURNED WITH THE BID. FAILURE TO

COMPLETE AND RETURN THIS FORM WILL RESULT IN REJECTION OF THE BID.

mailto:christi.duve@thc.texas.gov mailto:responses@thc.texas.gov https://www.txsmartbuy.gov/esbd

THC IFB No. 808-26-261616 Page 5 of 44

SECTION I

GENERAL INFORMATION

1.1 GENERAL INFORMATION

Texas Historical Commission (THC) is seeking bids for services listed in the Exhibit II Price Schedule for scraping and painting historic buildings, emphasizing preservation, safety, and documentation over speed. The process generally involves investigative analysis, careful surface prep, and the use of historically appropriate materials at the Maplecroft and Rosemont buildings located at the Starr Family Home State Historic Site.

1.1.1 Guarantee of Volume. THC does not guarantee any specific amount of compensation, volume, minimum, or maximum amount of services under this solicitation and resulting Contract.

1.1.2 Eligible Vendors. THC is seeking vendors that have a minimum of 5 years of experience similar to the type and scope of services rendered by this IFB (as judged by THC) to be eligible for the Contract award.

Vendors that do not meet this eligibility requirement will be deemed nonresponsive. Preference will be given to Bidders that have completed projects of similar type, scope, and size.

1.1.3 THC Contacts.

1.1.3.1 THC Contract Administrator: Christi Duve, Purchaser, (512) 475-3909, christi.duve@thc.texas.gov.

1.1.3.2 THC Contract Monitor: Leslie VanDePutte, Project Manager, (512) 463-6074, leslie.vandeputte@thc.texas.gov

1.2 DEFINITIONS

For purposes of this IFB, refer to the following applicable definitions:

1.2.1 Acceptable Quality Level – The level of performance of requested services below which the contract will not be paid or damages may be assessed.

1.2.2 Addendum – A modification of the specifications issued by THC and distributed to prospective Bidders prior to the opening of bids.

1.2.3 Contract – The Contract awarded as a result of this IFB and all Exhibits thereto, any Addenda issued in conjunction with this IFB, the successful Bidder’s Bid, and subsequent submissions by the Bidder.

1.2.4 Electronic State Business Daily (ESBD) – The Electronic State Business Daily, which is available online at https://www.txsmartbuy.gov/esbd.

1.2.5 Bid – The response submitted by a vendor to THC as a result of this solicitation.

1.2.6 Bidder – Any person or vendor who submits a Bid in response to this solicitation.

1.2.7 IFB – An Invitation for Bid is this document’s type of solicitation.

1.2.8 Tex. Admin. Code – Texas Administrative Code is the publication for administrative rules.

1.2.9 Project Manager – The THC-designated person authorized to represent THC on the Contract performance.

1.2.10 VetHUB – Veteran Heroes United in Business serves small businesses owned by service-disabled U.S.

Veterans with a minimum 20% Disability rating, regardless of race, sex or ethnicity, in accordance with emergency rules issued by the State Comptroller of Public Accounts (CPA), effective December 2, 2025.

1.3 CONTRACT TERM

The initial Contract term shall commence on August 1, 2026, and shall terminate on February 1, 2027, unless terminated earlier or extended in accordance with the terms of this Contract. The Contract may be extended by the parties before its contract expiration date listed in the contract, only by written agreement or a signed change order for one (1) year, with two one-year extensions. This Contract is contingent upon the continued availability of funding. If funds become unavailable through lack of appropriations, legislative budget cuts, amendment of the Appropriations Act, state agency consolidations, or any other disruption of current appropriations, provisions of the Termination Article in the THC General Terms and Conditions Contract shall apply.

mailto:christi.duve@thc.texas.gov mailto:leslie.vandeputte@thc.texas.gov

THC IFB No. 808-26-261616 Page 6 of 44

1.4 STATEMENT OF WORK

1.4.1 Services Requirements. THC seeks an individual or firm with the required expertise to provide scraping and painting services at the Maplecroft and Rosemont historical buildings located at the Starr Family Home

State Historic Site. Awarded vendor must meet IFB criteria listed in Section II, 2.6 Bid Requirements and

2.12 Past Performance. Services shall include, but are not limited to, the requirements contained in this IFB.

Services set forth using the words “must” or “shall” are mandatory and must be provided as specified with no alteration, modification, or exception. Services set forth using the words “may” or “can” allow Bidders to offer alternatives to the manner the goods/services are provided.

1.4.2 Specifications and Services. The specifications for the Starr Family Home scraping and painting restoration are as follows. The Vendor's responsibilities are listed in milestones 1-6.

Milestone 1: Investigation and Planning

1. Research: Review records to identify original or significant historic color schemes.

2. Historic Paint Analysis (Microscopy): Collect samples to determine paint stratigraphy, including original colors and layer counts.

3. Lead Testing and Management Plan: Assume lead-based paint is present and develop a safety plan in accordance with EPA/OSHA regulations.

4. Regulatory Approval: Obtain approvals from the THC project manager following the listed historic preservation guidelines.

Milestone 2: Site Preparation and Protection

1. Site Containment: Install scaffolding, ground tarps, and containment systems to capture debris, which is crucial for lead safety.

2. Evaluation: Use a moisture meter to verify water content, ensuring it stays below 15% before moving forward.

3. Protection of Features: Cover windows, landscaping, and delicate historic features with plastic sheeting or tape.

4. Conduct a thorough assessment of the exterior surfaces to be painted.

Milestone 3: Paint Removal and Repair

1. Identify and repair any damaged or deteriorating surfaces.

2. Power wash and clean all exterior surfaces to remove dirt, mold, and mildew

3. Safe Paint Removal: Use wet-scraping methods, heat guns (below 600°F), or chemical strippers to remove failing paint down to the bare wood or sound substrate.

4. Wood Repair/Epoxy: Repair rotted or damaged wood with epoxy or replace it in-kind with matching wood species.

5. Wash surfaces with a mixture of water and trisodium phosphate (TSP) to remove dirt and improve paint adhesion.

Milestone 4: Priming and Painting

1. Ensure proper adhesion of primer to surfaces

2. Lightly sand any remaining hard, glossy paint to create a proper bonding surface.

3. Apply a high-quality primer suitable for exterior surfaces to prevent sun damage.

4. Use caulk only on necessary, non-venting joints to avoid trapping moisture.

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5. Apply coats of paint that are historically appropriate and suitable for exterior surfaces.

6. Utilize durable and weather-resistant exterior paints

7. Paint all exterior walls, trim doors, and other specified surfaces according to the approved color scheme

8. Apply multiple coats for optimal protection and longevity

9. Provide color samples for client review and approval

10. Confirm final color choices with the client

11. Apply specialized coatings as needed, such as anti-graffiti or protective sealants, based on client requirements

12. Safely access and paint high areas such as eaves, facades, and architectural features, and use appropriate safety measures and equipment for working at heights.

13. Bidder shall cover all expenses related to this project, such as equipment rental.

Milestone 5: Project Closeout and Documentation

1. Clean up work areas daily, removing any paint chips, debris, or masking materials.

2. Properly dispose of used materials and paint cans in an environmentally friendly manner.

3. Check work quality, coverage, and proper sealing.

4. Prepare a final report of the paint investigation findings, colors used, and techniques applied to assist future maintenance.

5. Remove all scaffolding and dispose of lead-safe waste properly.

6. Conduct a comprehensive inspection of all painted surfaces

7. Address any touch-ups or corrections as needed

8. Ensure client satisfaction with the completed project.

1.4.3 Key Considerations for Historical Buildings.

1. Never dry-scrape ‒ Always moisten the surface before scraping to prevent lead dust.

2. Avoid sandblasting ‒ Never use abrasive blasting on delicate historical materials.

3. Breathability ‒ Choose coatings that allow moisture to escape, especially for masonry.

1.4.4 Schedule project milestone payout percentage:

1. Milestone 1 ‒ Investigation and Planning 20%

2. Milestone 2 ‒ Site Preparation and Protection 40%

3. Milestone 3 ‒ Paint Removal and Repair 10%

4. Milestone 4 ‒ Priming and Painting 10%

5. Milestone 5 ‒ Project Closeout and Documentation 20%

1.4.5 Warranty. Upon final acceptance of the Work by THC, the Contractor shall furnish THC with the maximum available warranty on all installed/delivered materials and a one-year warranty on the work.

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1.4.6 Deliveries. Make deliveries during regular working hours unless you get prior approval from the THC Starr

Family Home State Historic Site. The site is open to the public Tuesday through Saturday, from 10 a.m. to 4 p.m., and is closed on Sundays and Mondays. If you expect a delay, the Awarded Bidder must send written notice to THC. The Awarded Bidder must keep THC updated on the order status at all times. No substitutions are allowed without written approval from THC. Enter the estimated delivery time (in calendar days) to Starr Family Home State Historic Site. Delivery and completion times may affect the determination of the best value for the purchase award.

1.4.7 Reporting and Deliverables. Services are estimated to take place between August 1, 2026 and February 1, 2027. Any face-to-face meetings regarding the project deemed necessary by Awarded Bidder(s) and THC will take place at THC PCS office, 311 E 14th St, Austin, TX, 78701.

1.4.8 Subcontractors (if applicable). Subcontractors providing services under the Contract shall meet the same requirements and experience level as required of Bidder. No subcontract under the Contract shall relieve

Bidder of responsibility for ensuring the requested services are provided. Bidders planning to subcontract all or a portion of the work to be performed shall identify the proposed subcontractors and the Bid shall include a letter from each proposed subcontractor agreeing to work on the team.

1.4.9 Performance Tracking. THC will monitor the Contract performance issued under this IFB. All deliverables shall be submitted in accordance with the Contract requirements. All services delivered and goods provided under the Contract must be performed at an acceptable quality level and in a manner consistent with industry standard, custom, and practice as acceptable to THC and in a manner consistent with applicable professional guidelines.

1.4.10 Inspection and Acceptance Criteria. The Agency will have ten (10) business days following receipt of each deliverable to review and test it against the agreed-upon specifications. The Agency will notify the

Contractor in writing of acceptance or rejection. If a deliverable is rejected, the Agency will provide a detailed list of deficiencies. The Contractor shall have five (5) business days from receipt of a rejection notice to correct the deficiencies and resubmit the deliverable for approval at no additional cost to the

Agency.

1.4.11 Vendor Responsibilities. Vendor responsibilities include but are not limited to providing compliant deliverables by this IFB’s due date, furnishing the stipulated services using qualified personnel, installing the required equipment, and performing the required tasks at the location specified in this IFB.

1.4.12 Vendor Constraints. Vendor constraints include but are not limited to restricted availability of agency resources to Mon.-Fri. 8 AM to 5 PM CST access only and adherence to THC security policies regarding state historic sites regulations and electronic communications, specifically email encryption protocols.

1.4.13 Agency Responsibilities. THC agency responsibilities include but are not limited to permitting reasonable access to agency personnel, granting suitable access to agency facilities (including storage space for vendor materials and supplies), equipment, and computer systems, if applicable.

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1.5 MILESTONE DELIVERABLES AND INSPECTION CRITERIA

To receive a milestone payout percentage, the Contractor must submit all required tangible deliverables and successfully pass the designated Agency inspections.

1.5.1 Review Timeline and Cure Period. The Agency shall have ten (10) business days from the date of deliverable submission or inspection request to review, test, and provide written Acceptance or Rejection. If the Agency rejects a deliverable or inspection milestone, the Contractor shall have five (5) business days from receipt of the written deficiency list to correct the issues and resubmit for approval at no additional cost to the Agency.

1.5.2 Financial Remedies for Uncured Defects. If the Contractor fails to successfully correct and resubmit the rejected work or deliverables within the five (5) business day cure window, the Agency will assess a liquidated damage penalty of $250.00 per calendar day for every day the milestone remains unaccepted.

This penalty will be directly deducted from the final milestone payout percentage.

1.5.3 Final Approval Authority. No milestone payment will be released without THC written authorizations.

The Agency Site Manager and Agency Project Manager hold sole authority regarding the historical accuracy and technical quality of the work, while the Agency Procurement Contracting Services

Division and Agency Financing Accounting Services Division hold final contractual authority to officially accept deliverables and authorize payment processing.

1.5.4 Unforeseen Historic Conditions Protocol. If the Contractor uncovers severe hidden structural rot, active pest infestation, or unstable framing during the paint removal process that cannot be resolved via standard in-kind cosmetic repair, the Contractor must stop work immediately in that specific area. The Contractor must submit written notice with high-resolution photographic evidence to the Agency Site Manager and

Agency Project Manager within twenty-four (24) hours. The Agency will review the condition to determine if a formal Change Order/ Amendment or Texas Historical Commission (THC) structural consultation is required before painting work in that affected zone can resume.

1.5.5 Excusable/Unexcusable Delays. If the Contractor encounters an Excusable Delay, the Contractor

Must send written notice to the Agency Site Manager and Agency Project Manager to notify THC that this requires a Change Order or Contract Amendment requesting an Excusable Delay, e.g., “material unavailability” or to state the reason for this Excusable Delay. The Agency Project Manager must notify the

Agency Contract Manager to proceed with a formal modification, typically a Change Order or Contract

Amendment, to legally change the contract end date. If the Contractor encounters an Unexcusable Delay, the

Contractor must send written notic to the Agency Site Manager and Agency Project Manager. It will be up to the Agency to determine the appropriate contractual remedies.

1.5.5.1 Excusable Delays: Delays beyond the Contractor's control (e.g., material shortages, extreme weather) qualify for a timeline extension. The Contractor must immediately submit a written request to the Agency Site and Project Managers to initiate a formal Change Order or Contract

Amendment.

1.5.5.2 Unexcusable Delays: Delays caused by Contractor oversight, poor planning, or subcontractor errors do not qualify for time extensions and may result in financial penalties.

1.5.6 Milestone 3: Paint Removal and Repair (10% Payout)

A. Required Deliverables for Submission:

a. Wood Condition & Decay Log: A written inventory and layout map identifying all repaired areas, specifying where epoxy consolidation was used versus where wood was replaced in-kind with matching historic wood species.

b. Pre-Primer Photo Documentation: High-resolution digital photographs of all prepped surfaces showing paint removed to bare wood or sound substrate prior to any primer application.

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c. Lead-Safe Disposal Manifests: Certified waste logs confirming all wet-scraping debris was safely collected and stored according to EPA Lead RRP guidelines.

B. Agency Inspection & Acceptance Criteria:

a. Substrate Soundness Inspection: The Agency will conduct a physical walkthrough within 5 business days to ensure all rot is eradicated and repaired wood matches original historic profiles.

b. Surface Preparation Check: Visual confirmation that all surfaces are completely free of dirt, mold, mildew, and TSP residue.

c. Historic Protection Audit: Strict verification that no abrasive sandblasting occurred, heat guns never exceeded 600°F, and adjacent historic materials remain entirely undamaged. Low-pressure washing must not have gouged or saturated the historic wood.

1.5.7 Milestone 4: Priming and Painting (10% Payout)

A. Required Deliverables for Submission:

a. Signed Color Approval Form: Physical color submittals/draw-downs signed and dated by the

Agency Site Manager and Agency Project Manager, confirming final historic color selections.

b. Product Technical Data Sheets (TDS): Manufacturer sheets proving the utilized primer, paints, caulks, and specialized sealants are vapor-permeable (breathable), premium exterior grade, and UV-resistant.

c. Safety & Equipment Logs: Proof of compliance for working at heights, including daily safety briefings and OSHA-compliant scaffolding/lift checklists.

B. Agency Inspection & Acceptance Criteria:

a. Milestone Mock-up Approval: The Contractor must successfully pass a 2'x2' test patch inspection evaluating primer adhesion and color accuracy. Full application cannot begin until the Agency issues written approval within the 5-business-day review window.

b. Coat Verification & Film Thickness Audit: Visual inspection between coats to confirm the application of multiple, uniform layers of paint across all walls, trims, doors, and eaves with zero bubbling, sagging, or runs.

c. Moisture & Venting Check: Inspection of all joints to verify that caulk was applied only to necessary non-venting joints, ensuring historic moisture escape routes remain unsealed.

1.5.8 Milestone 5: Project Closeout and Documentation (20% Payout)

A. Required Deliverables for Submission:

a. Final Historical Paint Investigation & Maintenance Report: A comprehensive binder containing the original paint investigation findings, final color formulas/swatches used per surface, application techniques applied, and a future maintenance schedule matching Texas Historical Commission (THC) preservation guidelines.

b. Hazardous Waste Final Manifests: Official EPA/State EPA documentation proving lead-safe waste and paint cans were legally disposed of at a licensed environmental facility.

c. Manufacturer Paint Warranty Certificate: Written multi-year product and labor warranties against peeling, cracking, or adhesion failure.

B. Agency Inspection & Acceptance Criteria:

a. Comprehensive Punch-List Walkthrough: A joint final inspection by the Contractor and Agency

Site Manager and Agency Project Manager to verify 100% paint coverage, clean trim lines, and flawless touch-ups.

b. Site Remediation Inspection: Verification that all scaffolding, ladders, masking materials, and equipment have been completely removed from the property.

c. Ground Debris Sign-Off: The historic grounds must be entirely free of paint chips, dust, construction litter, and landscape damage. Final milestone payout is contingent upon formal written Agency Acceptance and Client Satisfaction Sign-Off, to be issued within 5 business days of successful punch-list completion.

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1.6 CONTRACTOR BACKGROUND CHECKS AND PERSONAL QUALIFICATIONS

The Contractor shall ensure all personnel assigned to the Starr Family Home State Historic Site meet strict safety and professional standards. All screenings, checks, and verifications required under this section must be provided at no expense to the Texas Historical Commission (THC).

1.6.1 Criminal Background Checks: The Contractor must conduct comprehensive criminal background checks through a certified agency or the Texas Department of Public Safety (DPS) prior to site access. Personnel with convictions involving theft, violence, property destruction, or sexual offenses are strictly prohibited from the property.

1.6.2 Qualification and Lead Certifications: The Contractor must verify that all personnel are fully qualified for historic preservation work. All workers performing paint removal must hold active EPA Lead-Safe

Certified Renovator (RRP) certifications, with copies provided to the THC Procurement Officer before work begins.

1.6.3 Driving History Verifications: To protect fragile historic grounds and public walkways, the Contractor must verify valid driver’s licenses and Motor Vehicle Records (MVR) for all equipment operators. A history of reckless driving or DUI within the past five (5) years disqualifies an individual from driving on THC property.

1.6.4 Compliance Roster Submittal: A complete compliance roster certifying successful completion of all background, qualification, and driving checks must be approved by the THC before Milestone 1 begins.

Any mid-project personnel changes require 48-hour advanced notice and matching verification submittals.

1.7 VetHUB SUBCONTRACTING PLAN

THC shall make a good faith effort to utilize Veteran Heroes United in Business (VetHUB) in contracts for construction services, including professional and consulting services, as well as goods and services contracts.

In accordance with Tex. Admin Code Chapter 34 Section 20.285.2(b)(1), THC has identified a high probability of subcontracting opportunities for this solicitation with an expected contract value of greater than $100,000.

As such, this solicitation’s response has been identified as one that does require a VetHUB Subcontracting Plan

(SP).

If the Respondent plans to use VetHUB subcontractors during its contract, Respondent must obtain, complete, and submit a VetHUB SP form. The current VetHUB SP forms can be found on the Comptroller of Public Accounts (CPA) website at VETHUB Forms. The VetHUB SP can be submitted in one of two ways:

self-performing or good faith effort. For self-performing vendors, the VetHUB SP form can be completed on one page. Prime contractors that will subcontract any work must notify two certified Texas vendors (at least 51% owned, managed, and operated by persons meeting qualified requirements as a service-disabled-veteran (SDV) with at least a 20% federal military-certified service disability) of each subcontracting opportunity and allow seven (7) business days for potential subcontractors to respond. For further information, please contact THC VetHUB Coordinator Dr. Carol Egele by email at responses@thc.texas.gov.

https://comptroller.texas.gov/purchasing/vendor/hub/forms.php

THC IFB No. 808-26-261616 Page 12 of 44

1.8 COMPENSATION

1.8.1 Basis of Payment. The basis of payment and reimbursement of costs is set forth in Exhibit II, Price

Schedule. THC acceptance of deliverables specified in the Contract is a condition of payment.

1.8.2 Invoices. The awarded Bidder shall request payment by submitting the original of an itemized invoice in a form acceptable to THC. The invoice shall be supported by documentation required for the basis of payment listed in Exhibit II, Price Schedule. The Awarded Bidder may submit an invoice no more frequently than monthly and no later than ninety (90) days after completing deliverables specified in the

Contract. Each invoice must show the contract number, the total amount earned to the date of submission, and the amount due as of the date of the invoice.

1.8.3 Withholding Payments. If payment is withheld, THC shall notify the Awarded Bidder and specify conditions that would allow THC to release the payment. THC reserves the right to withhold payment:

1.8.3.1 If a dispute over the work or costs is not resolved within thirty (30) days

1.8.3.2 If the verification that satisfactory work is pending

1.8.3.3 If the Awarded Bidder becomes a delinquent obligor under Texas Family Code § 231.006

1.8.3.4 If the required work product is not received

1.8.3.5 If the State Comptroller of Public Accounts (CPA) will not issue a warrant to the awarded Bidder

1.8.4 Subproviders and Suppliers List. The Awarded Bidder must provide THC with a list of all subproviders and suppliers that submitted quotes or bids for subcontracts. This list shall include the names, addresses, and telephone numbers of all subproviders and suppliers.

1.8.5 Debt to the State. If the State CPA is prohibited from issuing a warrant to the awarded Bidder because of a debt owed to the State, the State shall apply all payments due the awarded Bidder to the debt until the debt is paid in full.

1.9 DATA SAFEGUARDS - N/A

1.10 CRIMINAL BACKGROUND INVESTIGATION

THC reserves the right to conduct a criminal background investigation to confirm the Contractor and the Contractor’s employees have not been convicted of a felony criminal offense, or that, if such conviction has occurred, Contractor has fully advised Owner as to the facts and circumstances surrounding the conviction.

1.11 STATUTORY AUTHORITY

THC posts this IFB solicitation pursuant to Texas Government Code § 442.101(a), in conjunction with

Subchapter B, Chapter 2156, Texas Government Code.

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SECTION II

BID INFORMATION

2.1 SCHEDULE OF EVENTS

The solicitation process for this IFB will proceed according to the following schedule:

EVENT DATE

IFB Posting Date May 22, 2026

Deadline for Submission of Questions June 10, 2026

Official Response to Questions Posted on the ESBD June 11, 2026

Deadline for Pre-Bid Site Visit May 22 - June 30, 2026

Deadline for Submission of Bids/IFB* July 1, 2026, 2:00 PM CT

IFB Evaluations July 2-10, 2026

Interviews with Top Candidates (if necessary) July 13-14, 2026

Expected Notice of Intent to Award July 15-17, 2026

Expected Contract Start Date August 1, 2026

*NOTE: Late or incomplete responses will not be considered.

2.2 REVISIONS TO SCHEDULE

THC reserves the right to change the dates in the above schedule upon written notification to prospective Bidders through a posting on the Electronic State Business Daily (ESBD) as an addendum. It is the responsibility of interested parties to periodically check the ESBD (https://www.txsmartbuy.gov/esbd) for updates to this IFB prior to submitting a Bid. Bidder’s failure to periodically check the ESBD will in no way release the Bidder from the requirements of “addenda or additional information” or in any resulting additional costs to meet the requirements after the Award(s).

2.3 ADDENDA

THC reserves the right to issue addenda at any time prior to the bid due date. All addenda will be posted on the ESBD. It is the responsibility of interested parties to periodically check ESBD for updates to the procurement prior to submitting a Bid. Bidder’s failure to periodically check the ESBD will in no way release the Awarded Bidder from complying with the information contained therein. All addenda shall be acknowledged as received on the Bidder’s Price Schedule Sheet.

2.4 PRE-BID CONFERENCES AND SITE VISITS

Pre-bid activities may include conferences or site visits.

2.4.1 Pre-Bid Conference. This IFB does not require pre-bid conference attendance.

2.4.2 Pre-Bid Site Visit/Inspection. This IFB does require a pre-bid site visit/inspection.

Bidders must schedule their own visits to the site from May 22, 2026, to June 30, 2026. The Starr Family Home State Historic Site is located at 407 West Travis Street, Marshall, Texas 75670. The site is open to the public Tuesday through Saturday from 10 a.m. to 4 p.m. and is closed on Sundays and Mondays. The site contact number is 903-935-3044. Respondents must schedule their visits within the specified timeframe before submitting questions by the noted deadline. Site Representative and Bidder signatures are required after the site visit is completed to establish the date of the site visit. Exhibit X, Pre-Bid Site Visit Form, must be included in the Bid. Bid will be rejected if a signed Site Visit Form is not included.

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2.5 BONDING REQUIREMENTS

If the total contract price exceeds $25,000, the Contractor may need to furnish a Payment Bond (Exhibit XII). If the total contract price exceeds $100,000, the Contractor may need to furnish both a Payment Bond and a Performance Bond (Exhibits XII and XIII). For both instances, these bonds are due within ten (10) days of Contractor’s receipt of a fully executed Contract on competitive bids and before work commences.

2.6 BID BOND

Bids exceeding $25,000 must be accompanied by a bid guarantee or security in the form of an original bid bond, certified check, or cashier’s check payable to the order of the Texas Historical Commission for not less than five percent (5%) of the total amount of the Bid (including total of all alternate bid items). Therefore, to ensure adequate bid security, Bidders should calculate bid security based on the highest possible monetary award.

Personal checks, company checks, and cash are not acceptable as bid security. If bid security is required, bids will be rejected if bid security is not furnished in the form specified and by the time set for receipt of Bids.

THC may retain bid security for the three (3) highest ranked firms until the Contractor executes the Contract, and if required, furnishes bonds and certificates of insurance. All other bid security deposits will be returned within thirty (30) days. Bid security for the Contractor will be returned following execution of the Contract and submission of satisfactory bonds and insurance. If the Contractor fails to return the signed Contract, bonds and certificate of insurance within the time specified, the bid security may be forfeited as liquidated damages. THC may then proceed to the next lowest responsive/ responsible Bidder. The undersigned further agrees that this bid security is the appropriate measure of liquidated damages which THC will sustain by the failure of the undersigned to execute and deliver said Contract and required documents.

2.7 INQUIRIES

Should any Bidder find discrepancies within the IFB document, or should a Bidder be in doubt as to their exact meaning, notify the THC at once at THC Contact Information below. All inquiries shall be submitted in writing by the date listed in Section 2.1 Schedule of Events. Verbal inquiries and responses will not be valid or binding.

2.7.1 THC Contact Information. Please direct all inquiries and questions to responses@thc.texas.gov.

2.7.2 Respondent Inquiries. All inquiries will result in written responses as an addendum posted on the ESBD, available at: https://www.txsmartbuy.gov/esbd.

2.7.3 Restriction. Except as otherwise provided in this Section, upon issuance of this IFB, other employees and representatives of THC will not answer questions or otherwise discuss the contents of the IFB with any potential Bidder or its representatives. Failure to observe this restriction may result in disqualification of any subsequent response. This restriction does not preclude discussions unrelated to this IFB.

2.7.4 Bidder Exceptions. If a Bidder takes any exceptions to any provisions of this IFB, the exceptions must be specifically and clearly identified in Bidder’s IFB Response. Bidders cannot take a ‘blanket exception’ to this entire IFB. If any Bidder takes a blanket exception to this IFB or does not propose alternative language, the

Bidder’s response may be disqualified from further consideration. Any exception may result in the Bidder not being awarded the Contract.

2.8 BID REQUIREMENTS

2.8.1 Costs. THC will not reimburse the Bidder for any cost related to its Bid. The Bidder is responsible for all expenses related to the preparation and submission of its Bid.

2.8.2 Insurance. Selected Contractor shall be fully insured. See General Terms and Conditions, Section 4.

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2.9 REQUIRED BID CONTENT AND FORMAT

This section lists the items required in a Bid submitted in response to this IFB. THC reserves the right, in its sole judgment and discretion, to waive minor technicalities and errors in the best interest of the State. Number the pages submitted, and include an organized, paginated table of contents corresponding to the submittal’s sections and pages. Late or incomplete Bids will not be accepted. To electronically submit the IFB response, email the entire consolidated Bid PDF including all required documents to responses@thc.texas.gov. Include all the listed requirements including signatures on all required forms. Failure to complete and return each item (as applicable) with the submitted Bid will result in rejection of the Bid. Below lists all items required in a Bid submittal:

1. IFB Signature Page

2. Exhibit I: IFB Checklist

3. Exhibit II: Mandatory Price Schedule

4. Exhibit III: Execution of Offer

5. Exhibit IV: Conflict of Interest Form/Disclosure Statement

6. Exhibit V: Nondisclosure Agreement

7. Exhibit VI: Certification Regarding Public Nature of the Proposal

8. Exhibit VII: Certification Regarding Lobbying

9. Exhibit VIII: References

10. Exhibit IX: Contractor’s Experience

11. Exhibit X: Pre-Bid Site Visit Form; required with submitted bid, per Section 2.4

12. Exhibit XI: Veteran Heroes United in Business (VetHUB) Subcontracting Plan (HSP)

13. Security Bid Bond; required with submitted bid, per Section 2.61

14. Acknowledgment of Addenda (if applicable)

15. Subcontractor Acknowledgment(s)3 (if applicable)

The following Exhibits are required post award within ten (10) days of executed contract date:

1. Exhibit XII: Payment Bond per Section 2.52

2. Exhibit XIII: Performance Bond per Section 2.52

3. Exhibit XIV: Contractor’s Progress Payment Affidavit per Section 2.52

4. Exhibit XV: Contractor’s Final Payment Affidavit per Section 2.52

5. Exhibit XVI: Consent of Surety Company to Final Payment per Section 2.52

1 Bid Bond-Security Bid – See Section 2.6 for details. Required with bid submission if value >$25K. A bid security in the form of an original bid bond, certified check, or cashier’s check payable to the order of the Texas Historical Commission for not less than five percent (5%) of the total Bid amount (including total of all alternate bid items). To ensure adequate bid security, calculate bid security based on the highest possible monetary award. Personal checks, company checks, and cash are not acceptable as bid security. If a bid security is required, bids will be rejected if a bid security is not furnished in the form specified and by the time set for receipt of Bids.

2 Payment and Performance Bonds – See Section 2.5 for details. Exhibit XVI required for >$25K value; Exhibits XVI and XVII required for >$100K value. These bonds are due post award, not with bid submission.

3 If applicable, include a letter from any subcontractor proposed for the work in which the subcontractor agrees to work on the team. The letter should be on the subcontractor’s letterhead and explicitly acknowledge that the team member (1) agrees to the teaming arrangement, (2) agrees to the specified rate structure, (3) agrees to the terms of the proposed contract, and (4) agrees that the team member has no conflict of interest. Note: The letter must be included in the submission, not mailed under separate cover.

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2.10 SUBMISSION AND DELIVERY OF BID RESPONSES

Electronically email Bids in one (1) combined PDF to THC at: responses@thc.texas.gov Subject line: Company Name; IFB 808-26-261616

2.10.1 All Electronic Bid Submissions. All Bids must be received and time-stamped at THC in Austin, TX by the date/time specified in the 2.1 Schedule of Events section. Late submittals will not be accepted.

Electronically submit Bids to responses@thc.texas.gov. Include in the email Subject line the company’s name and the IFB’s reference number 808-26-261616. Responses emailed and received by the Response deadline will be accepted and regarded as received on the date and time recorded by THC.

2.10.2 THC Late/Incomplete Response Rejections. THC reserves the right, at its sole discretion, to reject late or incomplete Bids that do not contain all requested documents or deliverables. Emailed Bids must be received by the submittal deadline (not by when Bidder sent the email). THC will use the received email time and date as the time stamp recorded when the email was received by the THC email system.

2.10.3 Telephoned/Facsimiled Responses. Telephoned and facsimiled responses will not be accepted.

2.10.4 IFB Addenda. Receipt of all addenda to this IFB should be acknowledged by returning a signed copy of each addendum with the submitted Bid.

2.11 BID EVALUATION AND AWARD

2.11.1 Award. THC will award a Contract to a Bidder(s) whose Bid is considered to provide best value to the

State of Texas, as defined by Texas Government Code § 2155.074. THC reserves the right to award contract(s) to one or more Bidders. THC makes its award depending on what best serves the project's needs. After the contract is awarded, THC will post the award notice on the ESBD website within two business days and notify all respondents by email of the award.

2.11.2 Best Value Factors. In determining the best value, THC shall consider the following best value factors:

2.11.2.1 Item price, including total cost of ownership such as warranty terms and installation and lifecycle costs.

2.11.2.2 Compliance with the stated specification(s) coupled with the quality and reliability of the goods and services, such as fitness for use that meets or exceeds customer expectations, and the characteristics of the product or services that bear on their abilities to meet the stated/implied needs.

2.11.2.3 Delivery terms and time frame from receipt of the purchase order (PO).

2.11.2.4 Probable performance indicators under the Contract, including past vendor performance, financial resources, and ability to perform, vendor experience or demonstrated capability and responsibility, references, and the vendor’s ability to provide reliable maintenance agreements and support.

Other relevant factors, such as the vendor’s anticipated economic impact to the State or a subdivision of the State, including potential tax revenue and employment, the effect of a purchase on agency productivity, and the cost of any employee training associated with the purchase.

2.12 TIE BREAKERS

Preferences used in breaking tie responses are in accordance with current statutes: 34 Tex. Admin. Code § 20.306.

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2.13 PAST PERFORMANCE

2.13.1 Pass/Fail Criteria. A Bidder’s past performance will be measured based upon pass/fail criteria, in compliance with applicable provisions of Texas Government Code §§ 2155.074, 2155.075, 2156.007, 2157.003, and 2157.125. Bidders may fail this selection criteria for any of the following conditions:

2.13.1.1 An unacceptable score in the Vendor Performance Tracking System (VPTS)

2.13.1.2 Currently under a Corrective Action Plan through the CPA

2.13.1.3 Repeated negative Vendor Performance Reports for the same reason

2.13.1.4 Cancelled POs in the previous twelve (12) months for nonperformance such as late delivery

2.13.2 Contractor Performance. Contractor performance information is located on the CPA website at:

www.txsmartbuy.com/vpts.

2.13.3 Reference Checks. THC may conduct reference checks with other entities regarding past performance. In addition to evaluating performance through VPTS (as authorized by 34 Tex. Admin. Code § 20.115), THC may examine other vendor performance sources including, but not limited to, notices of termination, cure notices, assessments of liquidated damages, litigation, audit reports, and nonrenewal of contracts. Any such investigations shall be at THC’s sole discretion, and any negative findings, as determined by THC, may result in a non-award to the Bidder.

2.14 IFB PROTEST PROCEDURES (Pursuant to 13 Tex. Admin. Code §11.13)

The purpose of this section is to provide an internal protest procedure to be used by any actual or prospective Bidder, offeror, proposer, or contractor, who is aggrieved in connection with the solicitation, evaluation, or award of a Contract by THC from a delegated procurement. The following procedures are available for persons or firms not awarded the Contract pursuant to authority delegated to THC by CPA or by Chapters 2155-58, Texas Government Code. These procedures are consistent with the rules of the CPA insofar as such rules are applicable to an internal agency review.

2.14.1 Any actual Bidder or offeror aggrieved in connection with a Contract award may formally protest the

Contract award by submitting a protest to the Executive Director (ED) in accordance with the procedures in this section.

2.14.1.1 Any Bid protest must be in writing and received in the care of the ED within five (5) working days after the Bidder is notified that the award of a Contract is forthcoming or otherwise knows, or should have known, of the occurrence of the action which is protested.

2.14.1.2 Formal protests must conform to the requirements of and shall be resolved in accordance with the procedures set forth in this section.

2.14.1.3 In the event of a timely protest, THC shall consider the protest and reply in writing before proceeding with the solicitation or with the award of the Contract unless the ED decides that the award of Contract without delay is necessary to protect substantial interests of the State.

2.14.1.4 If the ED determines that a violation of the rules or statutes has occurred in a case where a

Contract has been awarded, the ED shall inform by email to the protesting party and other interested parties of that determination. The message shall set forth the reasons for the determination and may set forth any appropriate remedial action, which may include canceling or voiding the Contract to the extent allowed by law.

2.14.1.5 A Bid or a Bid protest that is not timely submitted is not eligible for consideration in this section.

http://www.txsmartbuy.com/vpts

THC IFB No. 808-26-261616 Page 18 of 44

2.14.2 A formal protest shall be emailed to the ED’s attention at bidprotest@thc.texas.gov, must be sworn, and contain the following:

2.14.2.1 A specific identification of a statutory or regulatory provision(s) that the action complained of is alleged to have violated.

2.14.2.2 A specific description of each act alleged to have violated the statutory or regulatory provision(s) identified in previous bulleted paragraph of this subsection.

2.14.2.3 A precise statement of the relevant facts.

2.14.2.4 An identification of the issue or issues to be resolved.

2.14.2.5 An argument and authorities in support of the protest.

2.14.2.6 A statement that copies of the protest have been sent to all other identifiable interested parties.

Upon request, THC will furnish to the requestor a list of interested parties, as reflected in THC records.

2.14.3 The ED may request additional information from the party submitting the protest, any other interested party, or commission staff.

2.14.4 If the protest is not resolved by mutual agreement, the ED will issue a written determination of the protest.

2.14.4.1 If the ED determines that no violation of rules or statutes has occurred, the ED shall inform the protesting party by emailed message, which sets forth the reasons for the determination.

2.14.4.2 If the ED determines that a violation of rules or statutes has occurred, the ED shall inform the protesting party by emailed message, which sets forth the reasons for the determination and the appropriate remedial action.

2.14.5 A decision by the ED shall be the final administrative action.

2.14.6 THC will maintain all documentation about the purchasing process to be used in the event of a protest or appeal in accordance with the THC's record retention schedule.

mailto:bidprotest@thc.texas.gov

THC IFB No. 808-26-261616 Page 19 of 44

EXHIBIT I

IFB CHECKLIST

Title: Painting and Scraping Historical Buildings at Starr Family Home |Bid Due Date: July 1, 2026, at 2:00 PM CT

Bidder Name and Address:

Contact Name: TIN/EIN/SSN:

Contact Address: Office Phone:

Mobile Phone:

IFB SUBMITTAL (electronically delivered only):

1. Consolidated all the following items listed into one (1) IFB PDF bid and emailed to address identified in IFB: ☐

a. IFB Signature Page ☐

b. Acknowledgment of Addenda (if applicable) ☐

c. Exhibit I: IFB Checklist ☐

d. Exhibit II: Price Schedule ☐

e. Exhibit III: Execution of Offer ☐

f. Exhibit IV: Conflict of Interest/Disclosure Statement ☐

g. Exhibit V: Nondisclosure Agreement ☐

i. Exhibit VI: Certification Regarding Public Nature of the Offer ☐

j. Exhibit VII: Certification Regarding Lobbying ☐

k. Exhibit VIII: References ☐

l. Exhibit IX: Experience and Qualifications ☐

m. Exhibit X: Pre-Bid Site Visit; required as per Section 2.4 ☐

n. Exhibit XI: VetHUB Subcontracting Plan (HSP) ☐

o. Security Bid Bond; required as per Section 2.6 ☐

p. Proof of Insurance ☐

q. Past Performance; Pass/Fail (must score over 90% or pass reference check) ☐

2. Emailed the following exhibits post award (if applicable) to address identified in IFB: ☐

a. Exhibit XII: Performance Bond (if applicable as per Section 2.5) ☐

b. Exhibit XIII: Payment Bond (if applicable as per Section 2.5) ☐

c. Exhibit XIV: Contractor's Progress Payment Affidavit (if applicable as per Section 2.5) ☐

d. Exhibit XV: Contractor's Final Payment Affidavit (if applicable as per Section 2.5) ☐

e. Exhibit XIV: Consent of Surety Company to Final Payment (if applicable as per Section 2.5) ☐

NOTE: THIS FORM MUST BE COMPLETED AND RETURNED WITH THE BID RESPONSE.

FAILURE TO COMPLETE AND RETURN THIS FORM WILL RESULT IN REJECTION OF THE BID.

THC IFB…