ESBD_514297_1780084432203_TxDMV RFP 608-26-97100-CRE Addendum No. 1.pdf

Revised May 2023 Pg. 1

Finance and Operations Division – Purchasing Section

Solicitation Addendum and Respondent’s Acknowledgment

Solicitation No. RFP 608-26-91700-CRE Addendum No. 1

Solicitation Title: Commercial Real Estate Representation Services Addendum Date: 05/29/2026

TxDMV Sole Point of Contact: Nhi Ge, CTCD, CTCM; nhi.ge@txdmv.gov

Purpose of Addendum

1. Section 2.3, Contractor Services Terms for Payment, is amended for the third sentence of the fourth paragraph, to read as follows:

Contractor shall not use any Subcontractor, employee, supplier, or Other Broker or organization/entity/individual to whom TxDMV objects.

2. Section 3.2 of the Solicitation, Contract Term, is amended for the last sentence of the first paragraph, to read as follows:

TxDMV, at its sole discretion, may extend or renew any Contract awarded pursuant to this Solicitation for any period(s) of time, provided the Contract term, including all extensions or renewals, does not exceed six years.

3. See Attachment A to this Addendum for TxDMV’s Responses to Vendor Questions or Clarifications.

THIS ADDENDUM IS APPLICABLE TO, CHANGES, AND TAKES PRECEDENCE OVER REQUIREMENTS SET FOURTH IN THE ABOVE REFERENCED SOLICITATION, AND BECOMES A PART OF THE ORIGINAL SOLICITATION.

THE RESPONDENT ACKNOWLEDGES RECEIPT OF THIS ADDENDUM BY SIGNING BELOW AND RETURNING THE SIGNED DOCUMENT WITH ITS RESPONSE. FAILURE TO SUBMIT THE SIGNED ADDENDUM MAY DISQUALIFY

THE RESPONSE.

RESPONDENT’S FULL LEGAL NAME RESPONDENT’S AUTHORIZED SIGNATURE

RESPONDENT’S AUTHORIZED REPRESENTATIVE

(PRINTED NAME)

DATE

mailto:nhi.ge@txdmv.gov

No. Document Name Section Number Page Number Text being Questioned Question TxDMV Response does the page limit include all forms? or will they be separately submitted from the proposal response?

The page limit does not include all forms.

The narrative/technical proposal should not exceed one hundred (100) pages. Refer to Subsection 4.4(B) of the Solicitation.

ESBD_514297_1778517172911_01 RFP

TxDMV Commercial Real Estate Representation Services.pdf 5.2 F 23

Written Response Evaluation Criteria. Solicitation Responses will be consistently evaluated and scored in accordance with the following criteria.

Subcontractors – Can TXDMV confirm whether the use of subcontractors is required as part of this engagement? We noted subcontracting does not appear to be included within the award evaluation criteria.

Use of Subcontractors is not required, but is permitted if TxDMV approves the proposed Subcontractor's involvement and work to be performed.

ESBD_514297_1778517172911_01 RFP

TxDMV Commercial Real Estate Representation Services.pdf 4.5 18 Solicitation Response Submission and Delivery

Electronic Submission Requirements – Is there a maximum file size limitation for electronic proposal submissions?

Files under 20 MB are permitted. If the file is larger, the Respondent must divide the file, as needed, and submit separate files in separate emails.

4 ESBD_514297_1778517556940_11 Exhibit J, TxDMV Regional Service Center Areas.pdf

Exhibit J TxDMW Regional Services Center Areas 1 Exhibit J TxDMW Regional Services Center Areas

Portfolio Information – Will TXDMV provide a list of current leased locations, including square footage and lease expiration dates, as part of the RFP process?

No.

RFP No. 608-26-97100-CRE Section 2.3 10

Any fee/commission owed to Contractor for any services rendered, or otherwise any Lease or Purchase transaction entered by TxDMV, under the Contract, will be paid solely by the Property owner, controller, or lessor, as applicable.

Will TxDMV provide any documentation, template, or standard language to include in Lease or Purchase agreements to ensure the Property owner is properly notified of and agrees to pay the Contractor's commission? If not, is the Contractor responsible for negotiating commission payment directly with the Property owner prior to engaging on a Work Order?

TxDMV will utilize its standard agency contract template, which will include provisions addressing the broker’s commission and ensuring that the property owner acknowledges and agrees to payment of the Contractor’s commission.

Accordingly, the Contractor is not responsible for independently negotiating commission payment directly with the property owner outside of this process.

Commission terms will be incorporated as part of the transaction documentation using the agency’s standard forms.

RFP No. 608-26-97100-CRE Section 2.3 10

Contractor may employ a co-broker or co-brokers (each referred to as an 'Other Broker') under the Contract. The Other Broker must be approved in writing by TxDMV prior to performing any Work under the Contract.

What is TxDMV's anticipated turnaround time for approving an Other Broker request in writing? Is there a standard form or process for submitting Other Broker approval requests, and can approvals be pre-authorized for specific named brokers at the time of Contract execution?

TxDMV will not make any guarantees with regard to turnaround time, but will respond = with approval or denial - as soon as possible.

There is no standard form for approval requests.

TxDMV will not provide pre-authorization(s). TxDMV will assess the scope of any proposed Other Broker's involvement/work to determine whether the proposed involvement/work is appropriate and in the best interests of the State.

RFP No. 608-26-97100-CRE Section 2.4 10

Contractor shall respond to each Work Order submitted by TxDMV within five business days of receipt, indicating acceptance or non-acceptance of Work Order terms.

If a Contractor cannot accept the terms of a Work Order in a specific Brokerage Region due to resource constraints or an undisclosed conflict, will TxDMV issue that Work Order to another awarded Contractor, or will TxDMV re-negotiate terms with the original Contractor? Please clarify the process for Work Order re-issuance.

TxDMV may award multiple contracts to Respondents within the same Brokerage Regions - to ensure service delivery. Therefore, TxDMV may issue that Work Order to another awarded Contractor.

RFP No. 608-26-97100-CRE Section 2.1(B) 8

The Property must: be a Class A or Class B commercial property; provide on-site free parking availability; be located in close proximity to existing public transportation...

How does TxDMV define 'close proximity to existing public transportation'? Is there a specific distance threshold (e.g., within 0.25 miles of a bus stop or transit station) that will be used to evaluate prospective properties?

Close proximity to existing public transportation” is intended to mean a reasonable walking distance to an available transit option, such as a bus stop or transit station. While no fixed distance threshold (e.g., 0.25 miles) is strictly defined, locations that are easily accessible on foot are preferred.

TxDMV will evaluate proximity based on practicality and accessibility, with preference given to properties that are as close as possible to public transportation.

Respondents should clearly describe nearby transit options and estimated walking distances to demonstrate compliance.

RFP No. 608-26-97100-CRE Section 5.2(B) 22

Respondent must be a company or an individual engaged, or whose partners are engaged, in the business of providing commercial real estate brokerage services for a minimum of five years within the past seven years.

For a company that was formed within the past five years but whose principal broker/owner has 10+ years of individual CRE brokerage experience, may that individual's experience be applied toward the company's five-year minimum requirement? The RFP references a 25% ownership threshold — please confirm whether a sole owner qualifies and whether any supporting documentation beyond the narrative is required.

The Principal Broker/Owner’s individual experience may be applied toward meeting the firm’s five-year minimum experience requirement, provided they meet the stated ownership threshold. A sole owner satisfies the 25% ownership requirement, as they exceed the minimum ownership interest.In addition to the narrative describing qualifications and experience, Respondents should be prepared to provide supporting documentation verifying both the individual’s experience and ownership status if requested (e.g., licensure history, transaction summaries, or organizational/ownership records).

RFP No. 608-26-97100-CRE Section 5.2(B) & Exhibit J 22

Respondent must have experience in the leasing and acquisition of commercial office property in the Brokerage Regions Respondent has identified and selected for provision of the Services required by this Solicitation.

Does TxDMV require that the Respondent's qualifying CRE experience be exclusively within the identified Brokerage Regions, or is demonstrated experience in comparable Texas markets (e.g., adjacent metro areas or similar-sized Texas cities) acceptable as evidence of regional competency?

TxDMV requires the requisit experience in the specific Brokerage Region(s) offered in the Respondent's Response.

RFP No. 608-26-97100-CRE Section 6.1(D) 24

The PM must have a minimum of five years' experience within the past seven years in project management for Services similar to those identified in Article II of this Solicitation. The PM must be a permanent staff employee and shall serve as a constant primary point of contact for TxDMV.

Does 'permanent staff employee' preclude a licensed broker who is a part-owner or principal of the Respondent firm from serving as Project Manager, or does ownership/partnership status qualify as a permanent staff relationship? Please clarify the intended distinction.

Ownership or partnership status within the Respondent firm qualifies as meeting the “permanent staff employee” requirement. Therefore, a licensed broker who is a part-owner, principal, or partner of the firm may serve as Project Manager.

RFP No. 608-26-97100-CRE Section 8.1 & Exhibit C 29

Respondent must state its commission fee for all Services provided during the course of any Contract that may result from this Solicitation.

Should the Respondent propose a single commission rate applicable to both Lease and Purchase transactions, or are separate rates expected for each transaction type? Additionally, should the commission rate be expressed as a percentage of total lease value (full term), annual rent, or purchase price?

Respondent may propose a single comission rate applicable to both Lease and Purchase transactions.

See footnote in Exhibit C - Cost Proposal for commission rate.

RFP No. 608-26-97100-CRE Section 3.2 12

The initial term of any Contract that may result from this Solicitation is anticipated to be from the Contract Effective Date until August 31, 2027, unless extended, renewed, or terminated sooner in accordance with the terms and conditions of the Contract.

Given that the anticipated Contract start date is July 6, 2026 and the initial term ends August 31, 2027 (approximately 14 months), will TxDMV confirm the maximum total Contract duration including all extensions is 5 years from the Effective Date? Will extension periods be offered in one-year increments, and will pricing be renegotiated at each extension?

Maximum contract duration, including all renewals/extensions, is 6 years. See Solicitation Addendum.

Contract renewals/extensions may be offered in up to two-year increments.

See Subsection 9.4(B) for Cost Increase After Initial Contract Term.

RFP No. 608-26-97100-CRE Section 2.5 11

The Contractor, Contractor's personnel, and Contractor's Subcontractor(s) shall affirm not to have, nor acquire any interest in, a Property during the term of the Contract that would conflict in any manner with the performance of Contractor's obligations or Services under the Contract.

If a Contractor's licensed agent or co-broker holds a listing agreement on a property that TxDMV subsequently identifies as a candidate for lease or purchase under a Work Order, how should this conflict be disclosed and managed? Should the Respondent preemptively disclose all currently held listing agreements in the identified Brokerage Regions as part of Exhibit D?

The submitted factual circumstance will not be allowed under any Contract resulting from the Solicitation.

Disclosure in this regard is required. See Section 2.5, Conflict of Interest, in the Solicitation.

Attachment A - Questions & TxDMV Response RFP No. 608-26-97100-CRE Commercial Real Estate Representation Services