ESBD_509599_1777559330055_Addendum 1 Notice - 3202600146.pdf

Addendum # 1 Issue date 04/30/2026

Invitation for Bids (IFB) Rehabilitation Supplies for

Vocational Rehabilitation Customers IFB No. 3202600146

Texas Workforce Commission

101 East 15th Street, Austin, Texas 78778 Purpose:

1. Information from the Pre-Solicitation Conference: (see page 2)

a. List of Pre-Solicitation Conference Attendees

b. Pre-Solicitation Conference Slides

c. Link to Pre-Solicitation Conference recording

THIS ADDENDUM FORMS A PART OF THE CONTRACT DOCUMENTS.

ACKNOWLEDGE RECEIPT OF THIS ADDENDUM IN THE SPACE PROVIDED BELOW

AND SUBMIT WITH THE BID, FAILURE TO DO SO MAY DISQUALIFY BIDDER.

Bidder’s Signature of Acknowledgement

Date:

Bidder must include this page signed and dated with their Bid.

1. Information from the Pre-Solicitation Conference:

a. List of Pre-Solicitation Conference Attendees (see attached)

b. Pre- Solicitation Conference Slides (see attached)

c. Link to Pre- Solicitation Conference recording:

3202600146 Pre Solicitation Conference Recording https://zoom.us/rec/share/o1FaW8XfpvmgNN1zu5MK2HH_QK07uyQcAoCRsJ2o30UaQF0yFImhcLt8fqRQHTes.lSbdmpv8AA1O8VTl?startTime=1777489172000

IFB No. 3202600146

Rehabilitation Supplies for Vocational Rehabilitation Customers

Pre-Solicitation Conference Attendees

April 29, 2026

Organization Name Email ClensMedix Courier Stacey Nchanji Clensmedix@gmail.com

4/29/2026

PRE-SOLICITATION CONFERENCE

IFB 3202600146

Rehabilitation Supplies for Vocational

Rehabilitation Customers

Texas Workforce Commission Procurement Services (PS)

Wednesday, 04/29/2026 @ 2:00 PM CT

AGENDA

Discussion Topics

Welcome, Introductions·

VetHUB Subcontracting Plan (VHSP) Overview

IFB Overview·

Reminders

ZOOM NOTES

• Change audio by switching between Computer Audio and Phone Call in the Audio Settings

• Attendees are Muted

• Submit all questions via the “Chat” icon in the Meeting Controls

• TWC is recording today’s meeting and will be uploading these slides, list of attendees, and a link to the recording as an addendum posted to the ESBD;

• Check the ESBD frequently

• The ESBD link for this solicitation is:

https://www.txsmartbuy.gov/esbd/3202600146

• Submitting questions

• Deadline : April 29th, 2026 5:00 PM CT

• Submit via email to VendorProposals@twc.texas.gov. Reference the solicitation number in the email subject line. Include the Solicitation section and page number to which each question applies.

FIRST***

INTRODUCTION OF SPEAKERS AND

PROGRAM STAFF

Taylor McCoy Procurement Lead

Procurement Services

Jennifer Tram Director

Procurement Services

Rebecca Bilbrey Manager of Blind Services Field

Support Vocational Rehabilitation

Division

Patsy Campos Outreach Specialist

Procurement Services

VETHUB SUB-

CONTRACTING

PLAN OVERVIEW

PRE-BID CONFERENCE

KEY NOTES - VETHUB SUBCONTRACTING PLAN (HSP)

* HSP COURTESY REVIEW DEADLINE IS WEDNESDAY, MAY 6, 2026, 5:00 P.M CST. HIGHLY ENCOURAGED IF THERE ARE

ANY QUESTIONS.

* TWC HUB SUBCONTRACTING GOAL IS 5.28% FOR ALL OTHER COMMODITIES CONTRACTS

* ALL BIDDERS MUST SUBMIT AN HSP WITH THEIR BID

* IT IS A PASS/FAIL ELEMENT, A BIDDER THAT DOES NOT INCLUDE AN HSP WILL BE REJECTED

AND WILL NOT BE EVALUATED.

* IT’S A WIN-WIN! FOR THE AGENCY, THE PRIME VENDOR AND THE HUB VENDORS

TO MEET OR EXCEED THE SET GOAL

COMPLETING THE VETHUB

SUBCONTRACTING PLAN

(HSP)

HSP - QUICK CHECK LIST

• DETERMINATION OF GOOD FAITH METHOD (GFE)

• IDENTIFIES SECTIONS NEEDED TO BE COMPLETED

• RESPONDENT’S SUBCONTRACTING INTENTIONS

METHOD A-COMPLETING THE HSP

*Method A - Prime Vendor

• Utilize only VetHUB subcontractors or aggregate percentage of the contract to be performed, and will meet or exceed the agency goal, 5.28%

• Texas VetHUB vendors must have an active (A) certification on the date the solicitation is due. If the vendor’s VetHUB certification expires before the solicitation due date the HSP will be rejected as a failure to comply with the Good Faith Effort (GFE)

• Affirmation must be signed and dated by the responsible respondent.

METHOD B- COMPLETING THE HSP

* Method B –Prime Vendor

* Must notify at least three (3) Texas VetHUB certified vendors for each service/goods sub-contracted;

* Submit notification to VetHUB vendors and two (2) trade and/or development centers at least nine (9) days prior to submitting your response;

• The date of notification to the HUB vendors and two trade/development centers does not count in the 7-day notification period as set forth in the HSP.

* Submit supporting documentation (i.e., email, fax, certified mail) demonstrating good faith effort to notify Texas HUBs.

* Texas VetHUB vendors must have an active (A) certification on the date the solicitation is due. If the vendor’s VetHUB certification expires before the solicitation due date the HSP will be rejected as a failure to comply with the Good Faith Effort (GFE).

* Provide Justification for selection of a Non-VetHUB vendor(s)

REMINDERS AND USEFUL INFORMATION _COMPLETING THE

HUB SUBCONTRACTING PLAN (HSP)

Method B

* Locate a list of HUB subcontractors on the Centralized Master Bidders List (CMBL) at the CPA website https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do.

* Texas HUB vendors must have active (A) certification on date the solicitation is due.

* Identify all sub-contractors intended for the project

• Provide the contractor VID#/TIN#; Approximate dollar amount; and the percentage the amount represents for each subcontractor utilized

• Trade organizations and development centers may be found Texas Comptrollers website VETHUB Resources.

• A list of trade and developments organizations is attached to the HSP form. You are not limited to using these organizations on the list.

* Affirmation must be signed and dated by the responsible respondent. Failure to sign could disqualify the submittal.

SELF- PERFORMING _ COMPLETING THE HUB

SUBCONTRACTING PLAN (HSP)

* Self Performing is if you will not be sub-contracting any portion of the contract

* Section 3 Self Performing Justification:

• Must provide a thorough explanation of how you will be fulfilling all aspects of the contract.

• How you will utilize all of your own resources, i.e., equipment, supplies, material, and/or employees. You cannot claim self-performance for individuals that receive a 1099, unlike your employees who receive W2’s.

* Section – Affirmation must be signed and dated by the responsible respondent

PAR’S _PROGRESS ASSESSMENT REPORT & OTHER

REMINDERS

* By signing the affirmation:

• “Respondent understands if awarded any portion of the contract: The Prime Contractor must submit monthly compliance reports

(Progress Assessment Report (PAR) to the agency verifying its compliance with the HSP. PAR is required as a condition of payment along with the invoice. “

• Must be emailed to TWCHUBInfo@twc.texas.gov and is due before the 5th of each month.

* Modifications to the HSP after award –

• Respondent must contact TWC HUB department prior to making any modifications to the HSP. The HUB department must approve any modification before the vendor may act upon them. Failure to adhere to these requirements is a breach of contract and include a debarment from all state contracting!

* Questions on the HUB component please contact Patricia Campos or Sonya Thulin at the following:

TWCHUBINFO@twc.texas.gov

IFB OVERVIEW

The Texas Workforce Commission (TWC) is seeking competitive bids to establish contract(s) for rehabilitation supplies for Vocational Rehabilitation (VR) Customers.

TWC Vocational Rehabilitation (VR) division (VRD) issues service authorizations (SAs) to purchase rehabilitation supplies for VR Customers on an “as needed” basis, using rehabilitation supplies to train and assist them in becoming independent and employment ready.

IN-SCOPE PRODUCTS

TWC seeks only products that serve the VR community in achieving independence and preparing for employment. These products include:

1. Braille Watches and Clocks

2. Orientation or Navigational Aids for the Disabled

3. Specialized Cooking and Housekeeping Aids for the Handicapped

4. Training and Recreational Aids for the Handicapped

5. Vision Impaired Mobility Devices and Equipment

6. Check Writing Guide for the Writing Disabled (Includes Writing, Endorsing, and Depositing plus Traveler Check capabilities)

7. Braille Labeling Material: Plastic Sheets, etc.

8. Blind Teaching and Training Equipment and Supplies

Catalog products that do not meet the definition above as determined by VRD will not be considered.

IFB STRUCTURE & CONTENT

The IFB consists of the following documents:

PurposeDocument FamilyDocument #

Main IFB document; provides instructionsIFB01

Provides instructionsIFB Attachments 1-4

Gathers information about Bidder, including IFB Form 2, Cost Proposal

IFB

Forms 1-3

IFB STRUCTURE & CONTENT

The main IFB document consists of the following sections:

PurposeDocument # Purpose, Authority and Schedule of EventsArticle I Scope of workArticle II General InformationArticle III Bid ProcessArticle IV Bid Tabulation and Award ProcessArticle V Required Bid InformationArticle VI

IFB SCHEDULE

Section 1.3 Schedule of Events

Date and TimeEvent

April 29, 2026 5:00 PM Central TimeDeadline for Submitting Questions

May 06, 2026Deadline for VHSP Courtesy Review

June 03, 2026 10:00 AM Central TimeDeadline for submission of Proposals

August 2026Anticipated Notice of Intent Notification

RESPONSE ORGANIZATION (what you submit)

Administrative Submission Requirements

IFB ReferenceDocument Form 1, IFB Section 6.1*Execution of Bid Form 2, IFB Section 6.2Cost Proposal Form 3, IFB Section 6.3*VetHUB Subcontracting Plan

THINGS TO REMEMBER…

• Signed Addenda Bidder must provide a signed “page one” of each Addendum with their Response.

• Submitting your Bid Make sure to “Submit” prior to the due date and time.

One (1) minute makes a difference when it comes to procurements!

EVALUATION CRITERIA

TWC will consider Bidder’s percentage (%) discount and whether Bidder meets all requirements of this IFB.

To be considered responsive:

a. Bidder must bid and offer all line items listed in each NIGP Class and Item Code it is bidding on and provide a percentage (%) discount off its pricing list for these line items.

b. Bidder must also provide a percentage (%) discount for additional miscellaneous items not listed that are offered in that NIGP Class and Item Code.

c. In addition, Bidder may also bid on the “Miscellaneous Rehabilitation Supplies” line item so long as it has bid on at least one NIGP Class and Item Code.

Section 5.2 Evaluation

• Any changes or additional information regarding this IFB will be posted as an addendum to the ESBD and distributed via email.

• It is the responsibility of bidders to monitor the ESBD web site for addenda.

• Submit questions by TODAY April 29, 2026 5:00 PM CT via email to vendorproposals@twc.Texas.gov

• Submit your bid by June 03, 2026 10:00 AM CT via email to vendorproposals@twc.texas.gov

Thank you for attending today’s

Pre-Solicitation Conference!