ESBD_503811_1775233618883_FINAL_RFP FM2026-007 BOC for Masonry Restore-Brick &Paver Repair Install-Facilities Waterproofing.pdf

RFP FOR BLANKET ORDER FOR MASONRY

RESTORATION, BRICK & PAVER REPAIRS &

INSTALLATION, AND

FACILITIES WATERPROOFING

RFP No. FM2026-007

THE UNIVERSITY OF TEXAS AT ARLINGTON

Office of Facilities Management

1225 West Mitchell Street, Suite 205 Arlington, Texas 76019

(817)272-4559

Issue Date: April 3, 2026

Pre-Proposal Meeting: April 16, 2026, at 9:30 AM

Submittal Deadline: April 30, 2026, at 2:00 PM

TABLE OF CONTENTS

Section 1 - General Information and Requirements

1.1 General Information

1.2 Public Information

1.3 Type of Contract

1.4 Clarifications and Interpretations

1.5 Submission of Proposals

1.6 Point-Of-Contact

1.7 Evaluation of Proposals

1.8 Owner’s Reservation of Rights

1.9 Acceptance of Evaluation Methodology

1.10 No Reimbursement for Costs

1.11 Mandatory Pre-Submittal Conference

1.12 Eligible Respondents

1.13 Historically Underutilized Businesses’

Submittal Requirements

1.14 Sales and Use Taxes

1.15 Certification of Franchise Tax Status

1.16 Prevailing Minimum Wage Rate

Determination

1.17 Delinquency in Paying Child Support

1.18 Certain Proposals and Contracts

Prohibited

1.19 Required Notice of Workers

Compensation Insurance Coverage

1.20 Dispute Resolution

1.21 Payment for Materials and Services

1.22 Asbestos Containing Materials

1.23 Background Checks

1.24 Undocumented Workers

1.25 Group Purchasing Authority

1.26 Disclosure Requirements

1.27 Site Investigation

1.28 Payment and Performance Bonds

Section 2 - Executive Summary

2.1 Historical Background

2.2 Mission Statement

2.3 Project Description and Scope

2.4 Terms of Contract Agreement

Section 3 - Requirements for Competitive Sealed Proposals

3.1 Respondent’s Safety Management

Program

3.2 Respondent’s Ability To Provide

Construction Services

3.3 Qualifications of Construction Team

3.4 Respondent’s Past Performance on

Representative Projects in Texas

3.5 Respondent’s Project Planning and

Scheduling for a Task Order

3.6 Respondent’s Quality Control for a Task

Order

3.7 Respondent’s Warranty and Service

Support Program

3.8 Respondent’s Pricing Proposal

Section 4 - Format of Proposals

4.1 General Instructions

4.2 Page Size, Binding, Dividers and Tabs

4.3 Pagination

Attachments:

Insurance Requirements for Awarded Contractor Attachment A – Prevailing Wage Determination Special Conditions Evaluation Worksheet Sample of Standard Agreement Sample of Performance and Payment Bonds Construction Site Procedures 2013 Uniform General Conditions Website Exhibit H –Letter of Vet-HUB Commitment

RFP # FM2026-007

SECTION 1 – GENERAL INFORMATION AND REQUIREMENTS

1.1 GENERAL INFORMATION: The University of Texas at Arlington (“Owner”) is soliciting Competitive Sealed Proposals (“Proposals”) for selection of a Contractor firm for “Blanket Order for Masonry Restoration, Brick & Paver Repairs and Installation, and Facilities Waterproofing” (Project), in accordance with the terms, conditions, and requirements set forth in this Request for Competitive Sealed Proposals.

1.1.1 This Request for Competitive Sealed Proposals (“RFP”) is the only step for selecting a Contractor for a Blanket Order Contract as provided by Texas Education Code §51.783(d).

The RFP provides the information necessary to prepare and submit Competitive Sealed Proposals for consideration and ranking by the Owner.

1.1.2 The Owner may select the Proposal that offers the “best value” for the institution based on the published selection criteria and on its ranking evaluation. The Owner may first attempt to negotiate a contract with the selected offeror. If the Owner is unable to reach a contract with the selected offeror, the Owner may formally end negotiations with that offeror and proceed to the next “best value” offeror in the order of the selection ranking until a contract is reached or all proposals are rejected. The Owner reserves the right to award multiple contracts from this solicitation to the highest ranked Offerors.

1.2 PUBLIC INFORMATION: All information, documentation, and other materials submitted in response to this solicitation are considered non-confidential and/or non-proprietary and are subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after the solicitation is completed.

University strictly adheres to all statutes, court decisions and the opinions of the Texas Attorney General with respect to disclosure of public information under the Texas Public Information Act (“TPIA”), Chapter 552, Texas Government Code. In accordance with Section 552.002 of TPIA and Section 2252.907, Texas Government Code, and at no additional charge to University, Contractor will make any information created or exchanged with University pursuant to this Agreement (and not otherwise exempt from disclosure under TPIA) available in a format reasonably requested by University that is accessible by the public.

1.3 TYPE OF CONTRACT: Any contract resulting from this solicitation will be in the form of the Owner’s Standard Contractor Agreement, a copy of which is included in the Proposal Documents.

1.3.1 The work will be awarded as a contract to the Respondent or Respondents offering the “best value” to the Owner.

1.4 CLARIFICATIONS AND INTERPRETATIONS: Any clarifications or interpretations of this RFP that materially affect or change requirements will be issued by the Owner as an Addendum.

It is the responsibility of all respondents to obtain this information in a timely manner. All such Addenda issued by the Owner, before the proposals are due, are part of the RFP, and respondents shall acknowledge receipt of each Addendum to the RFP and/or the Bid Documents in its Proposal.

1.4.1 Addendum may be issued by the Point-of-Contact for this RFP via the Electronic State Business Daily (ESBD) web site at http://esbd.cpa.state.tx.us

1.4.2 No oral explanation in regard to the meaning of the Proposal Documents will be made and no oral instructions will be given before the award of the contract. Any interpretation made will be in the form of an Addendum, which will be forwarded to all known plan holders and its receipt by the respondent shall be acknowledged on the Pricing and Delivery Proposal Form.

1.4.3 Respondents shall consider only those clarifications and interpretations that the Owner issues by Addenda five (5) calendar days prior to the submittal deadline. Interpretations or clarifications in any other form, including oral statements, will not be binding on the Owner and should not be relied on in preparing Proposals.

1.5 SUBMISSION OF PROPOSALS:

1.5.1 BASE PROPOSAL DEADLINE AND LOCATION: The Owner will receive Base Proposals at the time and location described below.

Responses may be mailed or delivered to the following address:

The University of Texas at Arlington Office of Facilities Management Attention: Nohemi Sanchez 1225 West Mitchell Street, Suite 205 Arlington, Texas 76013

Proposals must be received on or before the date and time listed below:

1.5.2 Submit one (1) original and marked “ORIGINAL” and three (3) identical copies and marked “COPY” of the Base Proposal, Qualifications, and Pricing Proposal. Proposals and Qualifications must be enclosed in a sealed envelope (box or container) addressed to the Point-of-Contact identified in Section 1.6; the package must clearly identify the submittal deadline, the RFP Number, and the name and return address of the Respondent.

1.5.3 Submit one (1) original and one (1) copy of the HUB Subcontracting Plan (HSP) Letter as separate attachments to the Proposals. Bidder must submit the HSP letter to the University at the same time it submits its proposal to the University. The HSP letter must be submitted under separate cover and in a separate envelope (the "HSP Envelope"). Bidder must ensure that the top outside surface of the HSP Envelope clearly shows and makes visible: - Bid No.

and the Bid Opening Date, both to be located in the lower left hand corner of the top surface of the envelope, and Name and the return address of the Bidder, and - The phrase "HUB Subcontracting Plan Letter". Any bid submitted in response to this Invitation for Bid that

SEALED ENVELOPE / CONTAINER NO. 1 – PRICING /

DELIVERY RESPONSE; Section 3 Criteria and Requirements, One (1) Pricing/Delivery Proposal with original signature bound and marked as “ORIGINAL” and Three (3) copies all sealed. One

(1) USB electronic copy.

April 30, 2026

2:00 PM

SEALED ENVELOPE NO. 2 – Vet-HUB Subcontracting Plan

(HSP)

One (1) Vet-HUB letter (Letter of HUB Commitment for Blanket Order Contract) on company letterhead with original signature (a sample of this letter is attached in Exhibit H) and marked as “ORIGINAL” and One (1) USB electronic copy.

April 30, 2026

2:00 PM

http://esbd.cpa.state.tx.us/ is not accompanied by a separate HSP Letter Envelope meeting the above requirements will be rejected by the University as that bid will be considered non-responsive due to material failure to comply with advertised specifications.

1.5.4 Base Proposals, Qualifications or Vet-HUB Subcontracting Plan Letters that are received late will be returned to the respondent unopened. The Point-of-Contact identified in Section 1.6 will identify the official time clock at the Proposal submittal location identified above.

1.5.5 The Owner will not acknowledge or receive Base Proposals, Qualifications or Vet-HUB Subcontracting Plan Letters that are delivered by telephone, facsimile (fax), or electronic mail (e-mail).

1.5.6 Properly submitted Base Proposals, Qualifications or Vet-HUB Subcontracting Plan Letters will not be returned to the respondents.

1.5.7 Properly submitted Proposals will be opened publicly, and the names of the respondents will be read aloud after the Vet-HUB Subcontracting Letters are received and confirmed by the Owner.

1.6 POINT-OF-CONTACT: The Owner designates the following person, as its representative and Point-of- Contact for this RFP. Respondents shall restrict all contact with the Owner and direct all questions regarding this RFP, including questions regarding terms and conditions, to the Point-of-Contact person.

The University of Texas at Arlington Office of Facilities Management Attention: Nohemi Sanchez 1225 W. Mitchell Street, Suite 205 Box 19228, Arlington, TX 76019 Phone: 817-272-4559 E-mail: Nohemi.Sanchez@uta.edu

1.7 EVALUATION OF PROPOSALS: The evaluation of the Proposals shall be based on the requirements described in this RFP. Approximately Fifty Percent (50%) of the evaluation will be based on the Respondent’s Pricing and Delivery Proposal; the remaining evaluation will be based on the Respondent’s qualifications. All properly submitted Proposals will be reviewed, evaluated, and ranked by the Owner.

1.8 OWNER’S RESERVATION OF RIGHTS: The Owner reserves the right to reject any and all Proposals and re-solicit new Proposals, or to reject any and all Proposals and temporarily or permanently abandon the Project. Owner makes no representations, written or oral, that it will enter into any form of agreement with any respondent to this RFP for any project and no such representation is intended or should be construed by the issuance of this RFP. The University reserves the right to award multiple contracts based upon initial Proposals received, without discussion of such offers.

The Owner reserves the right to purchase bricks and other materials depending on the scope of the task when work is assigned.

1.9 ACCEPTANCE OF EVALUATION METHODOLOGY: By submitting it’s Proposals in response to this RFP, the Respondent accepts the evaluation process and acknowledges and accepts that determination of the “best value” Respondent will require subjective judgments by the Owner.

The Owner reserves the right to consider any Proposal “non-responsive” if the Base Proposal Cost is determined to be unreasonable or irresponsible in relation to the other submitted Proposals and/or the Owner’s estimate of the construction cost.

1.9.1 Best Value evaluation factors to be used shall be:

(1) Purchase price;

mailto:Nohemi.Sanchez@uta.edu

(2) Reputation of the vendor and of the vendor's goods or services;

(3) Quality of vendor's goods or services;

(4) Extent to which the goods or services meets UTA's needs;

(5) Vendor's past relationship with UTA;

(6) Impact on ability of UTA to comply with the laws and rules relating to Historically

Underutilized Businesses;

(7) Impact on the ability of UTA to comply with the laws and rules relating to the procurement of goods and services from persons with disabilities;

(8) Long term cost to UTA of acquiring the vendor's goods or services;

(9) Compliance with University’s terms and conditions;

(10) Compliance with University’s insurance requirements; and

(11) Any relevant factor that a private business entity would consider in selecting a vendor.

The University will be the sole judge of the best value criteria.

1.10 NO REIMBURSEMENT FOR COSTS: Respondent acknowledges and accepts that any costs incurred from the respondent’s participation in this RFP process shall be at the sole risk and responsibility of the respondent.

Respondents submit Proposals at their own risk and expense.

1.11 MANDATORY PRE-SUBMITTAL CONFERENCE: A mandatory pre-submittal conference will be held at the time and location described below.

April 16, 2026, at 9:30 a.m. Local Time

University of Texas at Arlington Office of Facilities Management 1225 West Mitchell Street, Suite 205 Arlington, Texas 76013

This may be the only opportunity for potential respondents to ask questions about the proposal and potential Project site(s) before the submittal of Proposals. A slide show as an example of anticipated work will be shown at pre-submittal conference.

Attendance at the pre-submittal conference is Mandatory. Proposals from respondents that do not attend the pre-submittal conference will be opened and tabulated and then rejected for failure to meet the mandatory pre-submittal conference specification.

1.12 ELIGIBLE RESPONDENTS: Only individual firms or lawfully formed business organizations may apply (This does not preclude a respondent from using consultants.) The Owner will contract only with the individual firm or formal organization that submits a Proposal.

1.13 HISTORICALLY UNDERUTILIZED BUSINESSES SUBMITTAL REQUIREMENTS: It is the policy of The University of Texas System, and each of its component institutions, to promote and encourage contracting and subcontracting opportunities for Historically Underutilized Businesses (HUB) in all contracts. Accordingly, The University of Texas at Arlington has adopted Exhibit H, Policy on Utilization of Historically Underutilized Businesses (included in the Proposal Documents). The Policy applies to all contracts with an expected value of $100,000 or more. If UT Arlington determines that subcontracting opportunities are probable, then a HUB Subcontracting Plan will be required when work is assigned. Failure to submit a required HUB Subcontracting Plan Letter will result in rejection of the Proposals.

1.14 SALES AND USE TAXES: Texas Tax Code Section 151.311provides that certain tangible personal property incorporated into realty or consumed at the jobsite in the performance of a contract for an improvement to realty for certain exempt entities, including The University of Texas System, are exempt from state sales tax. Section 150.311 also provides that certain otherwise taxable services performed at the jobsite are exempt from taxes on University of Texas System projects. It is the responsibility of the Respondent to incorporate allowable tax savings into its

Proposal.

1.15 CERTIFICATION OF FRANCHISE TAX STATUS: Corporate or limited liability company Respondents are advised that if successful it will be required to submit certification that it is not delinquent in the payment of any franchise tax status due under Chapter 171 of the Texas Tax Code, or that it is exempt from the payment of such taxes, or that it is an out-of-state legal entity and not subject to the Texas Franchise Tax, whichever is applicable. The Respondent further agrees that each subcontractor and supplier under contract will also provide an appropriate certification of franchise tax status.

1.16 PREVAILING MINIMUM WAGE RATE DETERMINATION: Respondents are advised that the Texas Prevailing Wage Law applies to this Project and will be administered in accordance with the University of Texas General Conditions for Building Construction Contracts and the policies and procedures set forth in the U. T. System document, entitled "Prevailing Wage Guidelines." A copy is attached to this Request for Proposals.

1.17 DELINQUENCY IN PAYING CHILD SUPPORT: Pursuant to Texas Family Code Section 231.006, the vendor or applicant certifies that the individual or business entity named in this contract, bid, or application is not ineligible to receive the award of or payment for the Project and acknowledges that any agreement may be terminated and payment may be withheld if this certification is inaccurate.

1.18 CERTAIN PROPOSALS AND CONTRACTS PROHIBITED: Under Section 2155.004 Texas Government Code, a state agency may not accept a proposal or award a contract that includes proposed financial participation by a person who received compensation from the agency to participate in preparing the specifications or invitation to submit proposal on which the proposal or contract is based. A state agency may not accept a proposal or award a contract to any individual not residing in this state or business entity not incorporated in or whose principal domicile is not in this state unless the individual or business entity: (1) holds a permit issued by the comptroller to collect or remit all state and local sales and use taxes that become due and owing as a result of the individual’s or entity’s business in this state or (2) certifies that it does not sell tangible personal property or services that are subject to the state and local sales and use tax. If a state agency determines that an individual or business entity holding a state contract was ineligible to have the contract accepted or awarded as described above, the state agency may immediately terminate the contract without further obligation to the vendor. If the certification required as described above is shown to be false, the vendor is liable to the state. This section does not create a cause of action to contest a proposal or award of a state contract. In the absence of a certification by the vendor as described above, the purchasing state agency shall determine if a prospective vendor holds a permit for the collection and remission of state and local sales and use taxes.

1.19 REQUIRED NOTICES OF WORKERS’ COMPENSATION INSURANCE COVERAGE: The Division of Workers' Compensation of the Texas Department of Insurance (TDI) has adopted rule TAC Title 28, Part 2, sec. 110.110, relating to REPORTING REQUIREMENTS FOR BUILDING OR CONSTRUCTION PROJECTS FOR GOVERNMENTAL ENTITIES. The rule applies to all building or construction contracts advertised for bid on or after September 1, 1994. The rule implements sec. 406.096, Texas Labor Code, which requires Workers’ compensation insurance coverage for all persons providing services on a building or construction project for a governmental entity. The requirements are set forth in paragraph 5.2 Workers’ Compensation Insurance Coverage of the General Conditions.

“Persons providing services on the project ("subcontractor" in §406.096 of the Act)--With the exception of persons excluded under subsections (h) and (i) of this section, includes all persons or entities performing all or part of the services the contractor has undertaken to perform on the project, regardless of whether that person contracted directly with the contractor and regardless of whether that person has employees. This includes but is not limited to independent contractors, subcontractors, leasing companies, motor carriers, owner-operators, employees of any such entity, or employees of any entity furnishing persons to perform services on the project. "Services" includes but is not limited to providing, hauling, or delivering equipment or materials, or providing labor, transportation, or other service related to a project. "Services" does not include activities unrelated to the project, such as food/beverage vendors, office supply deliveries, and delivery of portable toilets.”

1.20 DISPUTE RESOLUTION: The dispute resolution process provided for in Texas Government Code, Chapter 2260, shall be used by the Owner and the Contractor to attempt to resolve any claim for breach of contract made by the Contractor, that is not resolved under procedures described throughout the Uniform General and Supplementary General Conditions (UGC) (ref. UGC Article 15 Dispute Resolution) Neither the occurrence of any event giving rise to a breach of contract claim nor the pendency of a claim constitute grounds for the suspension of performance by Contractor, in whole or in part. University and Contractor agree that any periods set forth in this Agreement for notice and cure of defaults are not waived.

Nothing herein shall hinder, prevent, or be construed as a waiver of Owner’s right to seek redress on any disputed matter in a court of competent jurisdiction. Nothing herein shall waive or be construed as a waiver of the state’s sovereign immunity.

1.21 PAYMENT FOR MATERIALS AND SERVICES: Any partial payments made in accordance to the 2013 Uniform General Conditions for University of Texas System Building Construction Contracts. With respect to payment for materials, payment will only be approved for materials that are actually installed. Invoices for payment for work performed and materials installed shall be submitted monthly, lump sum, or as mutually agreeable between Contractor and Owner’s Representative. Invoices will be for each individual task order and will not combine task orders on one invoice. UT Arlington’s standard payment terms are “Net 30 days” as mandated by the Texas Prompt Payment Act (ref. Chapter 2251, Government Code). An amount to be held for retainage will be determined on basis of each individual task order. Some tasks will require retainage amount of 5% of the completed work be held by the Owner until final completion, approval, and final acceptance of the task.

All documentation required by a task (warranty papers as an example) must be submitted to the Owner prior to final payment on the task order.

1.22 ASBESTOS CONTAINING MATERIALS

The Contractor shall insure that if any suspect asbestos containing material is encountered, the Construction Manager will immediately notify the UT Arlington Project Manager. The UT Arlington Facilities Management Asbestos Program will perform or contract for any asbestos inspections, asbestos abatement, asbestos project management, and third-party asbestos monitoring.

The Contractor shall provide a certification statement, included with each material submittal, stating that no asbestos containing materials or work is included within the scope of the proposed submittal.

The Contractor shall take whatever measures he deems necessary to insure that all employees, suppliers, fabricators, materialmen, subcontractors, or their assigns, comply with this requirement.

All materials used on this Project shall be certified as Non Asbestos Containing Building Materials (ACBM). The Contractor shall insure compliance with the following acts from all of his subcontractors and assigns:

Asbestos Hazard Emergency Response Act (AHERA—40 CFR 763-99 (7));

National Emission Standards for Hazardous Air Pollutants (NESHAP—EPA 40 CFR 61, National Emission Standard for Asbestos;

Texas Asbestos Health Protection Rules (TAHPR—Tex. Admin. Code Title 25, Part 1, Ch. 295C, Asbestos Health Protection

The Contractor shall provide, in hard copy and electronic form, all necessary material safety data sheets (MSDS) of all products used in the construction of the Project to the Texas Department of State Health Services Licensed Inspector or Project Architect or Engineer who will compile the information from the MSDS and, finding no asbestos in any of the product, make a certification statement.

At Final Completion, the Contractor shall provide a notarized certification statement per TAC Title 25 Part 1, Chapter 295.34, par. c.1 that no Asbestos Containing Building Materials (ACBM) was used, provided, or left on each task during construction.

1.23 BACKGROUND CHECKS

Responsibility for Individuals Performing Services; Criminal Background Checks: Each individual who is assigned to perform the Work under this Agreement will be an employee of Contractor or an employee of a permitted subcontractor engaged by Contractor. Contractor is responsible for the performance of all individuals performing the Work under this Agreement. Prior to commencing the Work, Contractor will (1) provide University with a list ("List") of all individuals who may be assigned to perform the Work, and (2) have an appropriate criminal background screening performed on all such individuals. Contractor shall determine on a case-by-case basis whether each individual assigned to perform the Work is qualified to provide such services.

Contractor will not knowingly assign any individual to provide services on University’s campus who has a history of criminal conduct unacceptable for a university campus, including:

1) Drug distribution activity or felony drug possession

2) Sexual offenses

3) Crimes of violence involving physical injury to another person

4) Child abuses, molestation or other crimes involving child endangerment

5) Murder

6) Kidnapping

7) Theft or embezzlement

8) Any crime involving moral turpitude

Contractor will update the List each time there is a change in the individuals assigned to perform the Work on a task order. A Background Check Letter will be required for each task.

Prior to commencing performance of the Work under this Agreement, Contractor will provide University a letter signed by an authorized representative certifying compliance with this Section. Contractor will provide University an updated certification letter each time there is a change in the individuals assigned to perform the Work.

1.24 UNDOCUMENTED WORKERS

The Immigration and Nationality Act (8 United States Code 1324a) (“Immigration Act”) makes it unlawful for an employer to hire or continue employment of undocumented workers. The United States Immigration and Customs Enforcement Service has established the Form I-9 Employment Eligibility Verification Form (“I-9 Form”) as the document to be used for employment eligibility verification (8 Code of Federal Regulations 274a). Among other things, Contractor is required to: (1) have all employees complete and sign the I-9 Form certifying that they are eligible for employment; (2) examine verification documents required by the I-9 Form to be presented by the employee and ensure the documents appear to be genuine and related to the individual; (3) record information about the documents on the I-9 Form, and complete the certification portion of the I-9 Form; and (4) retain the I-9 Form as required by Applicable Laws. It is illegal to discriminate against any individual (other than a citizen of another country who is not authorized to work in the United States) in hiring, discharging, or recruiting because of that individual's national origin or citizenship status. If Contractor employs unauthorized workers during performance of this Project in violation of the Immigration Act then, in addition to other remedies or penalties prescribed by Applicable Laws, University may terminate this Agreement. Contractor represents and warrants that it is in compliance with and agrees that it will remain in compliance with the provisions of the Immigration Act.

1.25 GROUP PURCHASING AUTHORITY

Texas law authorizes institutions of higher education (defined by Section 61.003, Education Code) to use the group purchasing procurement method (ref. Sections 51.9335, 73.115, and 74.008, Education Code). Additional Texas institutions of higher education may therefore elect to enter into a contract with the successful Proposer under this RFP. In particular, Proposer should note that University is part of The University of Texas System ("UT System"), which is comprised of nine academic and six health universities described at http://www.utsystem.edu/institutions.

UT System institutions routinely evaluate whether a contract resulting from a procurement conducted by one of the institutions might be suitable for use by another, and if so, this could give rise to additional purchase volumes. As a result, in submitting its proposal in response to this RFP, Proposer should consider proposing pricing and other commercial terms that take into account such higher volumes and other expanded opportunities that could result from the eventual inclusion of other institutions in the purchase contemplated by this RFP.

1.26 DISCLOSURE REQUIREMENTS

http://www.utsystem.edu/institutions

As part of the contract execution process, and as required by House Bill 1295, the successful Proposer(s) will be required to complete and submit Form 1295 “Certificate of Interested Parties” for certain types of contracts expected to exceed $1 million over the potential life of the contract. The form can be downloaded at https://www.ethics.state.tx.us/filinginfo/1295/ The form requires disclosure of parties with controlling interest and/or any intermediaries acting on behalf of the Proposer. The form will be requested to be returned with contract during execution of the contract with the successful Proposer(s).

“Controlling Interest” means

1) an ownership interest or participating interest in a Business Entity by virtue of units, percentage, shares, stock or otherwise that exceeds 10 percent;

2) membership on the board of directors or other governing body of a Business Entity of which the board or other governing body is composed of not more than 10 members; or

3) service as an officer of a business entity that has four or fewer officers, or service as one of the four officers most highly compensated by a Business Entity that has more than four officers.

“Intermediary” means a person who actively participates in the facilitation of the contract or negotiating the contract, including a broker, adviser, attorney, or representative of or agent for the Business Entity who:

1) Receives compensation from the Business Entity for the person’s participation;

2) Communicates directly with the UT Institution on behalf of the Business Entity regarding the contract; and

3) Is not an employee of the Business Entity.

1.27 SITE INVESTIGATION: The respondent shall make a thorough examination of the project site and become familiar with the existing conditions prior to submission of a quote on an individual task. The respondent shall make complete allowances for conditions under which the respondent will be required to operate, and this shall be considered in the quote. Respondent is responsible for own measurements and shall not rely on any plans provided by the University.

1.28 PAYMENT AND PERFORMANCE BONDS: The successful respondent will be required to furnish Payment and Performance Bonds in the amount of One Hundred Percent (100%) of the task order amount. The applicable forms are attached and must be the form utilized when a task order requires bonding. The Bond(s) must be issued by a corporate surety qualified to do business in Texas and acceptable to the University. If a task order exceeds $25,000, contractor will be required to furnish a Payment Bond in the amount of One Hundred Percent (100%) of the task order amount. A performance bond in the amount of one hundred percent (100%) of the task order amount will be required if the task amount exceeds $100,000.

SECTION 2 – EXECUTIVE SUMMARY

2.1 HISTORICAL BACKGROUND:

The University of Texas at Arlington ("University") is a comprehensive public university located in the dynamic and growing Dallas-Fort Worth, Metroplex. UTA continues to be recognized as a Carnegie Foundation Research-1:

Doctoral Universities–Very High Research Activity, and a Texas Tier-One Research University. Through academic, internship, and research programs, UTA students receive real-world experiences that help them contribute to their community and, ultimately, the world. The second largest in UT System and the largest institution in the DFW Metroplex, each year, over 41,000 students engage in in-person and online coursework as they pursue studies in the 180-plus baccalaureate, master's, and doctoral degree programs. The main campus spans 420 acres and includes more than 100 buildings and state-of-the-art facilities. UTA offers flexible, innovative educational opportunities. Three satellite campuses operated by the University are in Fort Worth, Texas, at the University of Texas at Arlington Research Institute (UTARI), the University of Texas at Arlington Fort Worth Center at Santa Fe Station, and UTA West coming in 2028.

2.2 MISSION STATEMENT:

The University of Texas at Arlington is a comprehensive research, teaching, and public service institution whose mission is the advancement of knowledge and the pursuit of excellence. The University is committed to the promotion of lifelong learning through its academic and continuing education programs and to the formation of good citizenship through its community service learning programs. The diverse student body shares a wide range of cultural values and https://www.ethics.state.tx.us/filinginfo/1295/ the University community fosters unity of purpose and cultivates mutual respect.

2.3 PROJECT DESCRIPTION AND SCOPE:

Furnish all labor, materials, tools, and equipment to perform task order work when task order is assigned by Owner.

Owner will negotiate with Contractor on each task order for the scope of work, equipment and materials to be furnished by Contractor or Owner, and timeframe to perform work.

Each individual task to be accomplished under the Contract shall be through the issuance of a Task Order. Contractor will supply a written proposal for each Task Order and shall include a work plan, a line item proposal, a detailed narrative scope of work, construction performance schedule, description of HUB compliance and any special conditions that might apply to that specific Task Order. The University shall be responsible for the creation of the Task Order, as well as, the supervision and acceptance of the Task Order Proposal and, if acceptable, shall issue a Task Order to the Contractor for the Work described therein.

PROPOSERS ARE CAUTIONED TO READ THE INFORMATION CONTAINED IN THIS RFP CAREFULLY

AND TO SUBMIT A COMPLETE RESPONSE TO ALL REQUIREMENTS AND QUESTIONS AS DIRECTED.

FAILURE TO RESPOND TO ALL QUESTIONS AND COMPLETE ALL BLANKS ON UNIVERSITY

PROVIDED FORMS MAY RENDER A PROPOSAL NON-RESPONSIVE AND ELIMINATE IT FROM

CONSIDERATION FOR AWARD OF A CONTRACT.

FOR ELECTRONIC UPDATES TO THIS REQUEST FOR PROPOSALS, ADDENDA AND FUTURE WORK, GO TO THE ESBD WEBSITE AT: http://esbd.cpa.state.tx.us/

THE UNIVERSITY RESERVES THE RIGHT TO REJECT ANY OR ALL PROPOSALS AND TO WAIVE

MINOR IRREGULARITIES IN ANY OR ALL PROPOSALS AT ITS DISCRETION.

The University does not guarantee that any minimum quantity of work (“Task Order”) will be authorized pursuant to any agreement entered into as a result of this RFP. However, the University believes, in good faith, that the cumulative value of the Task Orders it will issue will be at least $100,000.00 for the base period and $100,000.00 for each of the four (4) option period extensions (the “Target Minimum Value”). Failure to achieve either the Target Minimum Value shall not be considered or construed as a breach of any agreement by the University nor shall it be grounds for termination of the agreement by a contractor.

The price for any specific Task Order issued by the University pursuant to an agreement entered into as a result of this RFP shall be based on the pricing entered on the Pricing Submittal Form of this RFP (Exhibit I). The price and scope of individual Task Orders shall be established and negotiated as provided by the Contract Agreement.

2.4 TERM OF CONTRACT AGREEMENT:

Initial Term: This initial term of this Agreement shall begin on the effective date and shall expire two (2) year after that date unless renewed or terminated in accordance with the terms of the Agreement.

Renewal Option: The Owner has the option to renew the term of this Agreement for two (2) successive two (2) year periods upon written notice to the Contractor at least sixty (60) days prior to the expiration of the initial or any subsequent term. For a total of six (6) years.

At the time of renewal, the pricing on this contract may be increased, decreased, or remain the same. If increased, the increase must be justifiable, and the amount may not exceed 3% over the previous period. If price increase is not justifiable, the contract will be canceled.

Completion of Work in Progress: The Owner has the option to extend the term of this Agreement, or any renewal period, as necessary for Contractor to complete work on any project approved by the Owner prior to the expiration of the Agreement.

http://esbd.cpa.state.tx.us/

SECTION 3 – REQUIREMENTS FOR COMPETITIVE SEALED PROPOSALS

Respondents shall carefully read the information contained in the following criteria and submit a complete statement of Proposals to all questions in Section 3 formatted as directed in Section 4. Incomplete Proposals will be considered non-responsive and subject to rejection.

3.1 CRITERIA ONE: RESPONDENT’S SAFETY MANAGEMENT PROGRAM

3.1.1 The Vision of the University of Texas at Arlington is to eliminate workplace injuries on all construction projects.

We consider safety a core value within our organization and attach the highest importance to this section in scoring evaluation. The response to Criterion One may be reviewed by the Owner’s safety professional.

3.1.2 Provide details of your corporate safety organizational structure including individuals, titles and corresponding duties and safety resources your firm will bring to the project.

3.1.3 Describe in detail how your firm would provide unique project specific safety orientation training for a task.

Provide examples and details.

3.1.4 Briefly describe the firm’s approach for anticipating, recognizing and controlling safety risks and note the safety resources that the firm provides for each project’s Safety program.

3.1.5 For all projects that the firm has managed (or co-managed) in the past five (5) years, list and describe all events or incidents that have reached any of the following levels of severity:

• Any occupational illness or injury that resulted in death or total and permanent disability

• Any occupational illnesses or injuries that resulted in hospital admittances

• Explosion, fire or water damage that claimed 5% of the project’s construction value

• Failure, collapse, or overturning of a scaffold, excavation, crane or motorized mobile equipment when workers were present at the project

3.1.6 Identify the firm’s annual OSHA Recordable Incident Rates (RIR) for all work performed during the past five (5) calendar years.

3.1.7 Identify the firm’s annual OSHA Lost Workday Case Incident Rates (LWCIR) for all work performed during the past five (5) calendar years.

3.2 CRITERIA TWO: RESPONDENT’S ABILITY TO PROVIDE CONSTRUCTION SERVICES

3.2.1 Provide the following information on your firm for the past five (5) fiscal years:

Volume Annual number, value and percent change of contracts in Texas per year;

Annual number, value and percent change of contracts nationally per year;

Revenues Annual revenue totals and percent change per year;

Bonding Total bonding capacity;

Available bonding capacity and current backlog;

3.2.2 Attach a letter of intent from a surety company indicating your firm’s ability to bond for a task order exceeding

$25,000. The surety shall acknowledge that the firm may be bonded for maximum construction cost of 100% of a Task Order Amount and multiple task orders can be assigned at same time. Payment bond required for 100% of each task order amount over $25,000 and Performance bond is required for 100% of each task order amount over $100,000. Bonding requirements are set forth in the Agreement and in the Uniform General and Supplementary General Conditions for The University of Texas System Building Construction Contracts

3.2.3 Identify if your firm is currently for sale or involved in any transaction to expand or to become acquired by another business entity? If so, please explain the impact both in organization and company direction.

3.2.4 Provide details of any past or pending litigation, or claims filed, against your firm that may affect your performance under a Contract with the Owner.

3.2.5 Identify if your firm is currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity? If so, specify date(s), details, circumstances, and prospects for resolution.

3.2.6 Does any relationship exist by relative, business associate, capital funding agreement, or any other such kinship between your firm and any Owner employee, officer or Regent? If so, please explain.

3.3 CRITERIA THREE: QUALIFICATIONS OF CONSTRUCTION TEAM

3.3.1 Provide resumes of the Respondent’s team that will be directly involved in the Tasks, including their experience with similar projects, the number of years with the firm, and their city(s) of residence. Include as applicable;

Project Manager, Superintendent, Project Scheduler, Quality Control Inspectors, Safety Coordinator / Assistant, Forman. Identify the individuals who will be on-site and in charge daily.

3.3.2 For the each team member identified above, provide his/her current status, and when each team member will be available to provide Construction Services for a task order.

3.3.3 Describe, in graphic and written form, the proposed Task assignments and lines of authority and communication for each team member to be directly involved in the Task. Indicate the estimated percent of time these team members will be involved in the Construction Services.

3.4 CRITERIA FOUR: RESPONDENT’S PAST PERFORMANCE ON REPRESENTATIVE PROJECTS IN

TEXAS

3.4.1 Identify and describe the Construction Team’s past experience for providing Construction Services that are MOST RELATED TO THIS BLANKET ORDER within the last five (5) years. Contractor must have significant renovation and upgrade experience for masonry restoration, brick & paver repairs and installation, and facilities waterproofing. List the projects in order of priority, with the most relevant project listed first. Provide the following information for each project listed:

Project name, location, contract delivery method, and description Color images (photographic or machine reproductions) Final construction cost Final project size in gross square feet Type of construction (new, renovation, or expansion) Actual Notice To Proceed, Substantial Completion, and Final Payment dates for Construction Services Name of Project Manager (individual responsible to the Owner for the overall success of the project) Name of Project Superintendent (individual responsible for coordinating the day to day work) What is the total recordable incident rate and days away from work rate for each of the listed projects;

including all project participants? Information obtained from SafetyNet is acceptable if available.

References (for each project listed above, identify the following):

The Owner’s representative who served as the day-to-day liaison during construction, including telephone number

Architect/Engineer’s name and representative who served as the day-to-day liaison during construction, including telephone number

Length of business relationship with the Owner.

References shall be considered relevant based on specific project participation and experience with the respondent.

The Owner may contact references during any part of this process. Any negative responses received may be grounds for disqualification of the proposal. The Owner reserves the right to contact any other references at any time during the RFP process.

3.5 CRITERIA FIVE: RESPONDENT’S PROJECT PLANNING AND SCHEDULING FOR A TASK ORDER

3.5.1 Describe what you perceive are the critical Construction issues for Masonry Restoration, Brick & Paver Repairs and Installation, and Facilities Waterproofing.

3.5.2 Describe your approach to assuring timely completion of a task, including methods for schedule recovery, if necessary. From any three (3) of the projects listed in response to Section 3.4 of this RFP, provide examples of how these techniques were used, including specific scheduling challenges/requirements and actual solutions.

3.6 CRITERIA SIX: RESPONDENT’S QUALITY CONTROL FOR A TASK ORDER

3.6.1 Describe your quality control program. Explain the methods used to ensure quality control during the Construction phase of a task. Provide specific examples of how these techniques or procedures were used from any of three (3) projects listed in response to Section 3.3 or 3.4 of this RFP.

3.6.2 Describe how your quality control team will measure the quality of restorations, repairs, or waterproofing, and how will you address non-conforming work.

3.7 CRITERIA SEVEN: RESPONDENT’S WARRANTY AND SERVICE SUPPORT PROGRAM

3.7.1 Describe your warranty service support philosophy and warranty service implementation plan for a task order.

3.7.2 Describe how you will measure the quality of service provided to the Owner for a task order.

3.7.3 Provide reference letters from three (3) Owners identified in Sections 3.4 of the RFP that describe your response to, and performance on, warranty services AFTER substantial completion.

3.8 CRITERIA EIGHT: RESPONDENT’S PRICING PROPOSAL

3.8.1 Complete the “Respondent’s Pricing Proposal” starting on page 56 and include completed Pricing Form Exhibit I.

3.8.2 Complete the “Execution of Offer” starting on page 61.

SECTION 4 – FORMAT OF PROPOSALS

4.1 GENERAL INSTRUCTIONS

4.1.1 Proposals shall be prepared SIMPLY AND ECONOMICALLY, providing a straightforward, CONCISE description of the respondent's ability to meet the requirements of this RFP. Emphasis shall be on the QUALITY, completeness, clarity of content, responsiveness to the requirements, and an understanding of Owner's needs.

Fancy covers with photos and graphics, divider sheets, and table of contents are not required. Simple folders are preferred.

4.1.2 Proposals shall be a MAXIMUM OF THIRTY (30) PRINTED PAGES (printed on one side only). The cover, HUB Subcontracting Plan Letter, Pricing and Delivery Proposal, and Execution of Offer do not count as printed pages.

4.1.2.1 Proposals shall be submitted as two (2) separate documents 1) Qualifications and Pricing Proposal including Exhibit I with Execution of Offer in a sealed envelope, 2) HUB Subcontracting Plan Letter in a separate sealed envelope.

4.1.3 Respondents shall carefully read the information contained in this RFP and submit a complete response to all requirements and questions as directed. Incomplete Proposals will be considered non-responsive and subject to rejection.

4.1.4 Proposals and any other information submitted by respondents in response to this RFP shall become the property of the Owner.

4.1.5 Proposals that are qualified with conditional clauses, alterations, items not called for in the RFP documents, or irregularities of any kind are subject to rejection by the Owner, at its option.

4.1.6 The Owner makes no representations of any kind that an award will be made as a result of this RFP. The Owner reserves the right to accept or reject any or all Proposals , waive any formalities or minor technical inconsistencies, or delete any item/requirements from this RFP when deemed to be in Owner's best interest.

4.1.7 Proposals shall consist of answers to questions identified in Section 3 of the RFP. It is not necessary to repeat the question in the Proposals; however, it is essential to reference the question number with the corresponding answer.

4.1.8 Failure to comply with all requirements contained in this Request for Proposals may result in the rejection of the Proposals.

4.2 PAGE SIZE, BINDING, DIVIDERS AND TABS:

4.2.1 Proposals shall be printed on letter-size (8-1/2” x 11”) paper and assembled with staples. DO NOT USE METAL-

RING HARD COVER BINDERS OR SPIRAL-TYPE BINDERS.

4.2.2 Additional attachments shall NOT be included with the Proposals. Only the responses provided by the Respondent to the questions identified in Section 3 of this RFP will be used by the Owner for evaluation.

4.2.3 Separate and identify each criteria response to Section 3 of this RFP. Responses to each criteria section should be on a separate page with a header identifying the section. DIVIDER SHEETS ARE NOT REQUIRED.

4.3 PAGINATION:

4.4.1 Number all pages of the submittal sequentially using Arabic numerals (1, 2, 3, etc.); the Respondent is not required to number the pages of the HUB Subcontracting Plan.

INSURANCE REQUIREMENTS FOR AWARDED CONTRACTOR:

If this Contract requires the presence of Contractor, its employees, agents, suppliers or subcontractors (if any) on the property of The University of Texas at Arlington, Contractor will maintain and cause its agents, suppliers and subcontractors (if any) to maintain the following insurance coverage’s with companies authorized to do insurance business in the State of Texas or eligible surplus lines insurers operating in accordance with the Texas Insurance Code, having an A.M. Best Rating of A-:VII or better, and in amounts not less than the following minimum limits of coverage:

TYPE OF COVERAGE MINIMUM LIMITS OF LIABILITY

Worker’s Compensation Statutory Employer’s Liability: $1,000,000 per Accident, Employee and Policy Limit Commercial General Liability $1,000,000 per Occurrence

Including contractual liability

Personal & Advertising Injury $1,000,000 per Occurrence

General Aggregate $2,000,000 per Policy Limit

Product/Completed Ops $2,000,000 Aggregate Automobile Liability $1,000,000 Single Limit

Must cover all owned, non-owned or hired automobiles, All policies (with the exception of Workers’ Compensation and Employer’s Liability) will be endorsed and name The University of Texas at Arlington, the Board of Regents of the…